8.6. SR 08-20-2012 ht ik REQUEST FOR ACTION
River
To ITEM NUMBER
Mayor and Council 8.6
AGENDA SECTION MEETING DATE PREPARED BY
General Business August 20, 2012 Cal Portner, City Administrator
ITEM DESCRIPTION REVIEWED By
Public Presentation Policy
REVIEWED BY
ACTION REQUESTED
Discuss and approve Public Presentation Policy.
BACKGROUND/DISCUSSION
The city frequently receives requests from individuals and organizations to make a public announcement
or promote an event or program at, or in conjunction with city-sponsored events.
The Council expressed concerns regarding promotional activities or advertising at city-sponsored events
by private or not-for-profit organizations. The policy was crafted recognizing that there are instances in
which public recognition of the community may be fitting in conjunction with a scheduled public event.
The policy was discussed at the work session on August 6, 2012,and the Council expressed consensus to
adopt the policy.
This policy details when a non-city organization/entity may provide such a presentation.
FINANCIAL IMPACT
N/A
ATTACHMENTS
• Public Presentation Policy
Action Motion by Second by Vote
Follow Up
PIVEREI IY
N:\Public Bodies\City Council\Council RCA\Agenda Packet\08-20-2012\Public Presentation Policy Staff Report.docx NAME
City of
Elk
River Public Presentation Policy
Purpose
The city frequently receives requests from individuals and organizations to make a public announcement or
promote an event or program at,or in conjunction with, a City-sponsored Event.
This policy details when a non-city organization/entity may provide such a presentation.
Definitions
City-sponsored Event— A free admission,planned, financed (in whole or in part),managed and marketed
program paid for with public monies for the leisure and entertainment of the Elk
River community. May take place on public or private property.
Elk River Community— City of Elk River residents,businesses, employees and visitors who participate in
local activities and functions.
Public Presentation— An event,program,notice, advertisement, announcement, solicitation,or warning
that takes place in communal areas where groups assemble or are expected to
congregate.
Policy
City-sponsored Events are provided for the leisure and/or entertainment of the Elk River Community.
Public Presentations or promotion of programs and/or activities before,during, after or in conjunction with
City-sponsored Events are strictly prohibited,with the following exceptions:
a) When the Public Presentation includes an announcement of a designation,bestowment of an honor,
or a special notice that positively reflects or enhances the Elk River Community. Examples of
allowable Public Presentations include,but are not limited to,Tree City, Star City,Energy City,
Green City,Yellow Ribbon Community,National Recreation and Parks Association Gold Medal
status achievement, etc.; and
b) The Public Presentation is advertised and marketed independently in advance of the City-sponsored
Event; and
c) The Public Presentation precedes or follows the scheduled City-sponsored Event and does not run
in conjunction with or during the City-sponsored Event;and
d) The city administrator or designee has approved the Public Presentation; and
e) The City Council has had prior notice of the Public Presentation.
PO ! EOEO IT
NATURE