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4.5. SR 06-15-19987ity of River MEMORANDUM Item #4.5. TO: FROM: DATE: SUBJECT: Mayor and City Council Klaers, City Admin~ator Patrick June 15, 1998 Community Recreation Board Update The City of Elk River is a member of the Community Recreation organization. Councilmember Holmgren is the city representative on this Board and Jeff Asfahl is the Community Recreation Director. Additionally, Jeff manages the city recreation programs. The Community Recreation Board meets at least monthly. The last regular meeting of the board was on May 18, 1998. Attached for your review is some of the background material from this meeting. The next scheduled meeting of the Board is June 22, 1998. The National Recreation and Park Association has designated July as recreation and parks month. A resolution is attached if the City Council desires to designate July as recreation and parks month in the city of Elk River in order to heighten awareness of local park and recreation opportunities and to encourage our citizens to use these public facilities. 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 RESOLUTION 98 - A RESOLUTION OF THE CITY OF ELK RIVER A RESOLUTION DESIGNATING JULY AS PARK AND RECREATION MONTH IN THE CITY OF ELK RIVER WHEREAS, parks, recreation activities, and leisure experiences provide opportunities for young people to live, grow, and develop into contributing members of society; and, WHEREAS, parks and recreation create lifelines and continued life experiences for older members of our community; and, WHEREAS, generating opportunities for people to come together and experience a sense of community through fun recreational pursuits; and, WHEREAS, park and recreation agencies provide outlets for physical activities, socialization, and stress reducing experiences; and, WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural centers, and historic sites make communities attractive and desirable places to live, work, play, and visit, contributing to our ongoing economic vitality; and, WHEREAS, parks, greenways, and open spaces provide a welcome respite from our fast paced, high-tech lifestyles while protecting and preserving our natural environment; and, WHEREAS, park and recreation agencies touch the lives of individuals, families, groups, and the entire community which positively impacts upon the social, economic, health, and environmental quality of our community. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Elk River, does hereby proclaim July as Recreation and Parks Month and encourages all citizens to celebrate by participating in their choice of park and recreation and leisure activities. Signed and adopted by the City Council of the City of Elk River this __ day of June, 1998. ATTEST: Henry A. Duitsman, Mayor Patrick D. Klaers, City Administrator Community Recreation Board Notice of Meeting Monday May 18, 1998 - 11:45 am LaRoses - Elk River * Your attendance is always important! If you cannot make the meeting please arrange to send an alternate or notify me at 241-3523 that you will not be in attendance. Thank you! AGENDA A.) CALL MEETING TO ORDER B.) CONSIDER / CHANGES TO AGENDA C.) CONSIDER CONSENT AGENDA: C.1) Approve minutes from: 4/27/98 regular meeting D.) STAFF REPORTS / INFORMATIONAL UPDATES: * Review: FEATURE program or service of the month D.1) Youth Initiatives update D.2) Summer 1998 Program update -- D.3) Weeks ahead OTHER E.) COMMUNITY REPORTS: Community representative reports of items of interest or concern. F.) DISCUSSION / BOARD ACTION ITEMS: F. 1) Report on May 7th field development "visioning" meeting and determine next step F.2) Report on potential office changes due to location of Day Treatment program at the CE Center F.3) Discuss non-resident fee issues and possible solutions F. 4) Review concept of "V, andenberge as a Community Center" G.) SET NEXT MEETING: consider Regular June meeting date and location H.) ADJOURNMENT Please see the reverse side for explanation of the Agenda items. Agenda Item Background C.)CONSENT AGENDA: (All items approved as one motion, unless a Board member would like a particular item discussed.) C.1) Minutes from 4/27/98 D.) STAFF REPORTS / INFORMATIONAL UPDATES: ** Program / service of the month: See the attached reporL D.1) Youth Initiatives: Skatepark expected to open by mid June. Recent changes from the LMCIT now make it easier to offer as a part of your overall park and recreation system. ! will also verbally update you on the youth recreation center( in Elk River) and BMX development progress. D.2) Summer 1998 Program' Registration is going well. Several programs filled very quickly. When able, we add opportunities to serve the demand. Some programs cannot be added due to facility limitations, etc. D.3) Weeks ahead: The following items are a quick review of upcoming matters that our office will be working on: - Continued program promotions, registration - Staff orientation - Continued coordinating for field preparation and maintenance needs - Continued work with Youth Initiatives and other local efforts to serve youth - Development & opening of the Skatepark - Support to coordinating soccer field / irrigation improvements to fields at Meadowvale - Planning a "grand opening" for the new Youth Athletic Complex in Elk River - Potential opening of "Youthbound" (ER youth center) - Intern begins May 26th. E.) Community, Report~: All representatives are encouraged to share items of interest, current events, etc. or concerns that the Community Recreation Board should be aware of. El) Review on the May 7th field development meeting: It was a good start! We had representation from Otsego, Hassan, Rogers, and Elk River in attendance. The School District was not able to be there. Their role is key and we hope to have them involved as this process continues. The CR Board should determine our next step at this meeting. E2) Report on the potential office changes: As of May 5th it appears that the Day Treatment program will be located at the CE Center. As directed, I sent a memo to Dr. Flannery advocating careful consideration of our program and needs as they relate to this potential change. CE Center staff have begun planning for the necessary changes. I will plan to review our progress and change opportunities to date at the meeting. F.3 Discus~ non-resident fee i,ssue$ and possible solutions: With the increase in non-resident fees, we are observing increased issues with participants attempting to beat our system. Staff have some ideas that could minimize these occurrences. I have asked Michele to be at this meeting to share some options and further explain the issue. E4) Review "Vand~nberge a~ a community. Center Concept": Back in the Spring of 1997 Charlie Blesener proposed a plan to the school board that would accommodate use of Vandenberge Jr. High in a similar fashion that a Community Center would operate. The Board encouraged continued progress. At that time the goal was for implementation for or during the "97-"98 school year. Continued planning for the concept was temporarily tabled during the Summer of '97 due to large enrollment expectations for the fall of' 97. The goal has remained and is again being explored with potential implementation this fall or coming school year "98-"99. Community Recreation program involvement will be beneficial. The CR Board should discuss the potential for our involvement. Staff Report May 1998 Michele Bergh Summer Staff The deadline for applying has passed. I received a total of 9 applications. It truly is an employee's market now. Two years ago I received approximately 40 applications. I have also noticed that many of these young students make more per hour at the jobs that they have had or have now than we offer to start. The biggest needs are still for evening TBall programs. Summer Shirts Shirts are due to me by the end of this week. ! have some of them already and the vendor says the rest will be here by the end of the week. This year I decided to go with some different shirts for each program. They all have our logo on them somewhere. Most of them have out name in athletic print on the front and in the center it looks like the shirt is ripped and a ball (like a tennis ball, a baseball or a basketball, etc.) is coming through it. Summer Programs We have taken in approximately $25,000 for summer. This is about 880 registrations. Registration has only been in place for a little over a week. Last year, at the end of May we had taken in $26,073 for 930 registration. Featured Program - Girls Summer Basketball League (administered by Larry Krieg) We became involved in the program during it's second year in 1997. This league serves girls in grades 4-9. Last year the program served about 100 girls and I think we will serve the same this year. One challenging thing that has come up this year is Zimmerman and Livonia not qualifying for the discount. Due to the fact that the non-residency fees have increase so much, people are really upset about it and it makes some of our programs unaffordable for some people. With this, as well as other programs with large non-resident fees, we are experiencing a much larger group of people who attempt to take it who really don't qualify. ! have some thoughts about making this easier for us to administer and will be at the next meeting to discuss them. COMMUNITY RECREATION BOARD Minutes Fr: 4/27/98 Attendance: Staff: J. Asfahl- Comm. Rec., C. McNaughton-Commers - Dist. 728 Com. Education, Pat Klaers - City of Elk River Comm,,ntty Representatives: Gary Eitel - City of Rogers, Mike Robertson - City of Otsego, Roger Holmgren - City of Elk River, Shirley Slater - City of Dayton, Gary Morrison - Hassan Township Community Representatives absent: ISD 728 A.) Call meeting to order: - The meeting was called to order at 12:00 noon. B.) Changes / additions to agenda: None C.) Consider consent agenda: Minutes from 3/30/98 approved on a motion by Mike Robertson, seconded by Shirley Slater. Motion carried. D.) Staff Reports / Informational Updates: The following report items were reviewed: Youth Initiatives update, Summer '98 program update, MASC grant opportunities, Youth Enrichment bill update, Elk River Skating Academy 1st Annual Ice Show. E.) Community Reports: Hassan: Gary M. reported that Roger Rosenquist will be their new representative and that Hassan has reactivated their Park Commission. Elk River: Roger reported on the Varsity/Community Baseball field improvement project and that they are planning a November Park Improvement Bond Referendum. Rogers: Gary reported that on May 5 they would be meeting with the school board about Rogers comprehensive land use plans. Otsego: Mike R. reported that they had recently met with the school board and that he felt meetings to discuss development partnerships such as we have planned for May 7th are good ideas. Dayton: Shirley mentioned that council will soon be passing two resolutions that will provide land for schools in the District 728 area. Dayton has also recently jointly developed some park land near the Ramsey Elementary school and that they are considering developing an 80 acre parcel adjacent to Elm Creek Park. Shirley also reported that trail development has been completed that links Maple Grove - Dayton - Champlin. Dist. 728 Com. Ed.: Carole reported that the district is considering placing the Day Treah'nent program at the CE Center for the Fall of '98. This change will significantly effect existing CE center office space. **On a motion by R. Holmgren seconded by G. Eitel, Jeff was asked to send a letter to Dr. Flannery urging careful consideration of the impact to Comm. Ed and Com. Rec office space. Motion Carried. F.) Discussion / Board Action Items: F. 11 Review outline for May 7th visioning m~gting:. It was agreed that the following items be covered. Review existing inventories, discuss the "hierarchy of park systems, hear each communities plans, review general development cost considerations, & identify partnering opportunities. F. 21 Discuss Zimmerman Area Rec. request: Jeff reviewed the request and also reviewed potential fallout scenarios and one alternative. It was unanimously determined that we would not veer from policy. We would offer however to accept their residents at the discounted rate ff the local program agreed to cover the cost of the non-resident fee. F.3) Review remaining 1998 goals and determine strategy of next goal: Was not discussed due to adjournment. Motion to adjourn at 1:20 by Shirley Slater seconded by Mike Robertson,Motion carried. Next regular meeting: Monday May 18, 1998. Laroses Pizza Respectfully Submitted: Proposed Pass System *Cities would supply Community Recreation with registered voter list/mailing labels if possible. *Each registered voter would receive a "pass" that they would need to present each time they registered. This would entitle them to receive a percentage off each eligible program they register for. *If someone is new to the area or not registered to vote, they would need to come into our office during regular business hours to have their address verified and receive their pass. *New residents could possibly have their passes included in the "Welcome Packet" they receive from the Chambers or from our office. *Passes would need to be shown each time they register for programs (like when you go to the library or health club, etc.). Purpose Statement The Youth Initiatives :ommittee has developed and adopted the following Purpose Statement: June, 1998 Volume 9 Youth Initiatives To unite various segments of the community to develop and promote positive resources and opportunities with and for youth. What's Happening? Each project we are working on continues to progress. The biggest project right now is the opening of Youthbound at the old liquor store. Construction has begun and we hope to open mid to late June. We are looking to form a youth board to help plan and govern the facility. Anyone interested should contact Michele Bergh at Community Recreation. We are ready to open a skatepark; however, we are still in need of community involvement in this project. We are also looking at the possibility of a BMX park and we believe this will also become a reality. With these and all other projects the Youth Initiatives Committee works on, community involvement is the key to their success. Anyone interested in becoming involved should contact Community Recreation at the number listed below. Contacts . General Informa_~t~ori Community Recreation 241-3523 Community Education 241-3520 . Other Community Groups Elk River Skateboarders, Inc. Michele Bergh 441-8770 BMX Biking Margo Foster 241-0292 lWondering what's happening for youth? Visit http://www, elkriver-mn.com/youth cormections.htm ]