3.1 HRSR 09-04-2012 SPECIAL MEETING OF THE ELK RIVER DRAFT
HOUSING AND REDEVELOPMENT AUTHORITY
HELD AT THE ELK RIVER CITY HALL
MONDAY, AUGUST 13, 20I 2
Members Present: Chair Wilson, Commissioners Kuester and Motin
Commissioner Lieser arrived at 4:33 p.m.
Members Absent: Commissioner Toth
Staff Present: City Administrator Cal Portner;Director of Economic Development Annie
Deckert;Assistant Director of Economic Development Clay Wilfahrt and
Recording Secretary Debbie Huebner
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Housing and
Redevelopment Authority was called to order at 4:30 p.m. by Chair Wilson.
2. Consider August 13,2012 HRA Agenda
MOVED BY COMMISSIONER KUESTER AND SECONDED BY
COMMISSIONER MOTIN TO APPROVE THE AUGUST 13,2012 HRA
AGENDA AS PRESENTED. MOTION CARRIED 3-0.
3. Consider Consent Agenda
MOVED BY COMMISSIONER KUESTER AND SECONDED BY
COMMISSIONER MOTIN TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
3.1 MINUTES:
• MAY 7, 2012 HRA MINUTES
• JUNE 4,2012 HRA MINUTES
3.2 CHECK REGISTER
3.3 BALANCE SHEET
3.4 REVENUE/EXPENDITURE REPORT
MOTION CARRIED 3-0.
4. Open Forum—No one appeared for Open Forum.
Commissioner Lieser arrived at this time (4:33 p.m.)
5. Consider 2013 HRA Budget and Resolution Establishing HRA Levy
Ms.Deckert presented the staff report for this item. She discussed items related to the
budget,including.revenues and expenditures,personnel services,other professional services,
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June 4,2012
postage,advertising/marketing,publishing,contractual services, transfers,and the HRA
development fund.
Commissioner Motin questioned the reduction in taxable market value numbers from the
County. Mr. Portner explained that the 10%reduction number was given to staff by the
County during the budget process. He stated that there will be a decrease in the total rate
change,but for the 2014 payable year, the County is predicting a zero rate change.
Commissioner Motin questioned the budgeted figure for the part-time intern. Ms. Deckert
explained how the hours of the intern coincide with college semesters. She noted that the
internship could potentially be extended if staff feels there is value in keeping that person on
longer or there is a project that needs to be completed. The budget includes compensation
for an intern 52 weeks of the year at 32 hours a week,and will not be exceeded without prior
approval from the HRA. Commissioner Motin questioned why the internship position is
not being split 60/40 with the EDA. Ms.Deckert explained that the intern will be working
on HRA projects.
Commissioner Motin noted that he is not in favor of a kiosk for the downtown parking
plaza.
MOTION BY COMMISSIONER MOTIN AND SECONDED BY
COMMISSIONER LIESER TO APPROVE THE 20123 HRA BUDGET WITH
THE FOLLOWING CHANGES,
1. ACCOUNT NO. 4319 —MAIN STREET PARKING PLAZA
KIOSK DESIGN-REMOVE $1,500
2. ACCOUNT NO. 4409 — CONTRACTUAL SERVICES —MAIN
STREET PARKING PLAZA KIOSK— REMOVE $15,000
TOTAL OF ITEMS REMOVED $16,500
RESULTING IN A CHANGE IN THE 2013 BUDGET FROM $198,500 TO
$182,000.
MOTION CARRIED 4-0.
MOTION BY COMMISSIONER MOTIN AND SECONDED BY
COMMISSIONER KUESTER TO APPROVE THE RESOLUTION
ESTABLISHING THE 2013 HRA LEVY. MOTION CARRIED 4-0.
6. Update on City Organizational Structure
City Administrator Cal Portner provided an update regarding the city's new organizational
structure, approved by the City Council on May 21,2012. He reviewed the positions to be
filled that were approved for funding by the Council to create an effective managerial staff.
Mr. Portner explained the organizational charts for the senior management team,
Administration,Community Operations and Development (Options 1 &2),Fire
Department,Finance,and Parks and Recreation.
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June 4,2012
Mr. Portner answered questions the HRA asked regarding HR,visual arts,labor
relations/negotiations,and the community ops and development director and deputy
director positions.
Commissioner Kuester expressed her concern that planning seems to be de-emphasized in
the revised structure. Mr. Portner explained that due to the economic changes, there has
been some stagnation in development. In the meantime,planning staff has been able to
devote time to future planning, such as the FAST Study and the Downtown planning
process, so that the city is ready when economic recovery comes.
Discussion followed regarding assistance to the HR department,the Planner/Park Planner
position shift to Visual Arts,and planning intern position duties.
Chair Wilson asked how the restructuring might impact the HRA. Mr. Portner explained
that the HRA will notice very little change. He stated that by have one department head
over a number of operations will allow the managers to become more efficient. Chair
Wilson stated that he was very supportive of the restructuring plan.
EDA Commissioner Patrick Dwyer expressed his concern that the Economic Director will
be under the Deputy Director. He stated that it appears the EDA is moving"down the
chain". Mr.Portner stated that depending upon the skill set of the Director who is hired,
the Deputy Director will be selected to complement and"fill in"areas of expertise.
Commissioner Dwyer stated that he felt it is a mistake to put Economic Development that
far down.
Commissioner Kuester stated that the same concern could be expressed regarding the
Environmental Division. Mr. Portner noted that the vacancy in that department has
temporarily been filled.
He stated that all processes are being prioritized to provide the most efficient and effective
services available.
7. Adjournment
There being no other business,Chair Wilson adjourned the meeting.
The meeting of the Elk River Housing and Redevelopment Authority adjourned at 5:39 p.m.
Minutes prepared by Debbie Huebner.
Tina Allard
City Clerk
Stewart Wilson
Chair,Housing and Redevelopment Authority