4.4. SR 09-04-2012 Elk REQUEST FOR ACTION
River
TO ITEM NUMBER
Mayor and City Council 4.4
AGENDA SECTION MEETING DATE PREPARED BY
Consent September 4, 2012 Tim Simon on behalf of the Public
Works Committee
ITEM DESCRIPTION REVIEWED By
Furniture Vendor for Public Works Facility Cal Portner, City Administrator
REVIEWED BY
ACTION REQUESTED
Accept proposal from Fluid Interiors to furnish and install furniture/workstations for the public works
facility project.
BACKGROUND/DISCUSSION
As the public works facility project is moving closer to final completion,part of the budget included
furniture which includes offices,workstations,lunch room, conference room, etc.
Staff, along with Pam Anderson from 292 Design Group,met with four office furniture vendors on the
state and U.S. Communities contract and conducted site visits. We narrowed the list from four to two
and received final design and prices ranging from $58,314.17 to $82,024.63. The major difference in
pricing was from the different contracts. There is about a four to five week lead time which is why we are
asking for approval to select Fluid Interiors in the amount of$58,314.17.
FINANCIAL IMPACT
We reviewed the state contract and U.S. Communities contract pricing and found the U.S. Communities
to be more price advantageous to the products the committee was looking for. U.S. Communities is a
nonprofit government purchasing alliance. We are members and have used them before with some
equipment purchases. The purchase of furniture for the facility was part of the owner's (city) cost
included in the project budget. The amount budgeted was $58,000 and the final amount from Fluid
Interiors including sales tax is $58,314.17. The $314.17 over the budget estimate will be offset by other
remaining owner cost purchases. The project is funded from the Government Building Fund and Fluid
Interiors is working on the amount of recycled content which may be eligible from the Landfill
Abatement Fund.
ATTACHMENTS
■ Furniture List
Action Motion by Second by Vote
Follow Up
N:APublic Bodies\City Council\Council RCA\Agenda Packet\09-04-2012\4.4PWhzrniture.docx 4A f U R E
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Qty Room Part Description Sell Ext Sell
2 Reception 2 wood frame side chairs and wood end table $1034.00 51034.00
Office 203-206 with 2 side chairs with added 2 drawer
4 Small Private Office lateral file unit 42"w--for a total of 2 in each office 59,415.06
144"x 46"boat shape conference tatale and '10 chairs
Drawer module in conference table
Very rnesh back chairs with height ac ustable arms.mesh
1 (Marge Conference Room back,no IUMbar $4,764,00 54.7(34.00
16 Traininrl(loom Flip top nesting tables 30"x 72" $539 80 oac h $8636.80
2 Work Stations 10"x 9'6"workstations per plans and 30 drawings $6,025.21
Office area '105 with wrap around surfaces and storage parr
plans—3 3 high lateral files and 2 3 high storage,cabinets
with cornmon tops 24"deep.
1 Workstations Mobile pedestal Box/Box/File for reception desk 54,915.00 $4.915.00
1 Shop Station Sign Shop area#208 iS1,282.00 :x1,262..00
Flaworth Very task chairs with lurnbir support
Slider seat, pneumatic height, hack lock
Height adjustable arnis
Fabric seat in Grade A.imsh back
12 Task Seating Reception, stations. offices,sign shop and area#105 $364.O0 each $4.368.00
Break Roona/Training Haworth Very stack chair with upholstered seat in vinyl
45 seating solid back armless $139.30 each $6,268,50
4 Break;Rona Area Haworth stool,arrnleSS,Upholstered seat and solid back $278.50 each $1.114.40
6 Monitor arms Single monitor arras,clamp MOUnt °5215.00 each 51,290.00
Del iverytnstallatlon budget base=d on regular hour,, r55.45CWC)
SALES TAX 6,875%if applicable $3.751,20
TOTAL
9i58,3'14.17