6.4. SR 09-10-2012 City of
Ells = REQUEST FOR ACTION
River`
TO ITEM NUMBER
Mayor and City Council 6.4
AGENDA SECTION MEETING DATE PREPARED BY
Work Session September 10,2012 Tim Simon, Finance Director
ITEM DESCRIPTION REVIEWED By
2013-2017 Capital Improvement Plan Cal Portner, City Administrator
REVIEWED BY
ACTION REQUESTED
Continue 2013-2017 Capital Improvement Plan discussions.
BACKGROUND/DISCUSSION
The purpose of the discussion is to provide preliminary information regarding projects and possible
funding options. The CIP is a long-range planning document. The review and final document is prepared
to anticipate major expenditures in advance of the year they may become budget requests. Much of our
discussion will focus on the 2013 portion of the Capital Improvement Plan (CIP). After a review the
cash flows and projects,a final document will be brought back to the Council in December for approval.
On August 20, Council reviewed the 2013-2017 equipment purchase requests with the Fleet Committee.
Street Improvement Reserve Fund
This fund covers annual improvements to city roads. Also included are some boulevard and median
enhancements. Special assessment repayments and bonding are the main funding sources in the fund.
Municipal State Aid
The city engineer will review the future Municipal State Aid (MSA) allocations and estimates and how
they are tied into the Street Improvement Reserve Fund. MSA funds will fund a portion of the future
street projects in 2015 and 2017. The last payment on our Transportation Revolving Loan Fund
repayment for the 193 Td project will be in 2013. The maintenance (sealcoat) portion goes into the city's
General Fund to offset the cost of the sealcoating expenditure in the street maintenance operating
budget.
Next steps:
The remaining CIP funds will be reviewed on October 8 and November 12,2012. Those funds will
include the following:
• Park Dedication Fund
• Park Improvement Fund
• GRE Reserve Fund
• Technology Replacements
• Capital Outlay Reserve Fund
N:\Public Bodies\City Council\Council RCA\Agenda Packet\09-10-2012\CIPst2ffreport0910.docx WU
• City Development Fund
• Trunk Utilities Fund
• Government Building Reserve Fund
ATTACHMENTS
• Street Capital Improvement Plan detail
• Municipal State Aid forecast
Action Motion by Second by Vote
Follow Up
N:\Public Bodies\City Council\Council RCA\Agenda Packet\09-10-2012\CIPstaffreport0910.docx
Capital Improvement Plan 2013 thru 2017
City of Ells River, Minnesota
Project# 11_00
Project Name intersection Enhancements
Type Infrastructure Department Infrastructure Improvements
Useful Life 25 years Contact Engineer
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Category Street Construction Priority n/a
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Description
Complete enhancements of underperforming intersections within the City of Elk River. Improvements will be considered on a yearly basis and
may include costs for right-of-way acquisition and construction of intersection enhancements. Such enhancements may include the extension or
addition of turn lanes,restriping,modifications of medians,or drainage.
Justification
These proposed enhancements projects are relatively small in size and cost for the benefit they will provide to the overall transportation system.
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Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 150,000 100,000 250,000
Total 150,000 100,000 250,000
Funding Sources 2013 2014 2015 2016 2017 Total
Street Improvement Reserve 150,000 100,000 250,000
Total. 150,000 100,000 250,000
2013-2017 CAPITAL IMPROVEMFNT PL AN Page I
Capital Improvement Plan 2013 thru 2017
City of Elk River, Minnesota
Project# 11_18
Project Name 193rd Avenue Extension to CR13
Type Infrastructure Department Infrastructure Improvements
Useful Life 25 years Contact Engineer
Category Street Construction Priority n/a
Description
Extend 193rd Avenue to connect to CSAH 13 to create East/West corridor including land acquisition. Future MSA will be used to repay the
transportation revolving loan over the next couple of years,
Justification
Needed connection according to Transportation Plan Aug 2004
Funding Sources 2013 2014 2015 2016 2017 Total
Municipal State Aid 505,542 505,542
Total 505,542 505,542
2013-2017 CAPITAL IMPRO VEMENT PLAN Page 2
Capital Improvement Plan 2013 thru 2017
City of Elk River, Minnesota
Project 11_32 �
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Project Name Eastern Area Trail &i Mobility Imp. 0
Type Unassigned Department Infrastructure Improvements
Useful Life 15 years Contact Engineer
Category Trail Improvements Priority n/a
Description
Construct the missing pieces of trail along the east side of Twin Lakes Road from the Northstar commuter rail station to Trott Brook Parkway.
Also provide ADA compliant sidewalks and pedestrian ramps along Line Avenue from Main Street to 3rd Street,
Justification
This trail/sidewalk project will provide safe connectivity of our existing off street hail and sidewalk systems in the area.
Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 400,000 400,000
Total 400,000 400,000
Funding Sources 2013 2014 2015 2016 2017 Total
Federal Grants 320,000 320,000
Street Improvement Reserve 80,000 80,000
Total 400,000 400,000
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2013-2017 CAPITAL IMPROVEMENT PLAN Page 3
Capital Improvement Plan 2013 rhru 2017
City of Elk River, Minnesota
Project 0 II-33
Project Name Intersection Improvements
Type Improvement Department Infrastructure Improvements
Useful Life 15 years Contact Planning Manager
Category Landscaping/Boulevards Priority n/a
Description
Improve major intersection with landscaping
Justification
Beautification of School/169,Jackson/169, Proctor/10,Main/10,and 171 st/10 intersections
Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 30,000 30,000 30,000 30,000 30,000 150,000
Total 30,000 30,000 30,000 30,000 30,000 150,000
Funding Sources 2013 2014 2015 2016 2017 Total
Street Improvement Reserve 30,000 30,000 30,000 30,000 30,000 150,000
Total 30,000 30,000 30,000 30,000 30,000 150,000
2013-2017 CAPITAL/MPROPEMEN'T PLAN Page 4
Capital Improvement Plan 2013 thru 2017
City of Elk River, Minnesota
Project# 11-34
Project Name monument Sighs
Type Improvement Department Infrastructure Improvements
Useful Life 25 years Contact Planning Manager
Category Lail dscapiag/Boulevards Priority n/a
Description
Add entrance monument signs at southbound 169,westbound 10,and northbound 169/101
Justification
Beautification goal:
add large monument signs at city entrances to satisfy beautification goals.
Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 40,000 40,000 40,000 120,000
Total 40,000 40,000 40,000 120,000
Funding Sources 2013 2014 2015 2016 2017 Total
Street Improvement Reserve 40,000 40,000 40,000 120,000
Total 40,000 40,000 40,000 120,000
2013-2017 CAPITAL IMPROVEMENT PLAN Page 5
Capital Improvement Plan 2013 thru 2017
City of Elk River, Minnesota
Project# II-35
Project Name Boulevard Improvements
Type Improvement Department Infrastructure Improvements
Useful Life 15 years Contact Planning Manager
Category Landscaping/Boulevards Priority n/a
Description
To achieve beautification goal for boulevard improvements
Justification
Several improvements to existing boulevards are planned;
Twin Lakes Road(north of 171st)
193rd(west of County Road 13,east of Xavier)
Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 80,000 100,000 80,000 260,000
Total 80,000 100,000 80,000 260,000
Funding Sources 2013 2014 2015 2016 2017 Total
Street Improvement Reserve 80,000 100,000 80,000 260,000
Total 80,000 100,000 80,000 260,000
2013-2017 CAPITAL IMPROVEMENT PLAN Page 6
Capital Improvement Plan 2013 thrl, 2017
City of Elk River, Minnesota
Project# PM-01
Project Name Pavement Management Program
Type Improvement Department Infrastructure Improvements
Useful Life 25 years Contact Engineer
Category Street&Utility Construction Priority n/a ,
Description
Replace,overlay or rehabilitate aged and deteriorated streets,water mains,sewer mains,storm drainage,and pedestrian pathways. Projects will be
completed every other year.
Justification
Individual street pavement conditions will dictate what pavement management technique will be utilized to extend the life of that specific street
segment. These techniques may range from a full reconstruction of the surface and aggregate base to simply overlaying the existing pavement.
As they are implemented,the prescribed techniques will continually be gauged to assure their performance is proper in extending the life of our
pavements.
Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 2,850,000 4,000,000 4,330,000 11,180,000
Total 2,850,000 4,000,000 4,330,000 11,180,000
Funding Sources 2013 2014 2015 2016 2017 Total
Municipal State Aid 1,720,000 1,000,000 2,720,000
Special Assessments 1,430,000 1,780,000 1,770,000 4,980,000
Street Improvement Reserve 1,420,000 1,420,000
Tax Supported Bond Issue 500,000 1,560,000 2,060,000
Total 2,850,000 4,000,000 4,330,000 11,180,000
2013-2017 CAPITAL IMPROVEMENT PLAN Page 7
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Capital Improvement Plan 2013 thru 2017
City of Elk River, Minnesota
Project# SC-03
Project Name Annual Sealeoat Program
Type Improvement Department Infrastructure Improvements
Useful Life 7 years Contact Street Supt.
Category Street Maintenance Priority n/a
Description
Sealcoat city streets and parking lots as identified by Street Superintendent.
Justification
Method of maintaining the surface condition of the city public facilities and streets
Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 389,750 379,650 365,199 394,382 438,880 1,967,861
Total 389,750 379,650 365,199 394,382 438,880 1,967,861
Funding Sources 2013 2014 2015 2016 2017 Total
Developer Fees 14,100 14,100
General Fund Operating 73,029 71,276 50,958 74,156 112,549 381,968
Government Buildings Reserve 15,000 15,000 15,000 15,000 15,000 75,000
Municipal State Aid 287,621 293,374 299,241 305,226 311,331 1,496,793
Total 389,750 379,650 365,199 394,382 438,880 1,967,861
2013-2017 CAPITAL IMPROVEMENT PLAN Page 8
Capital Improvement Plan 2013 mrit 2017
City of Elk River, Minnesota
Project# SL-09
Project Name Signal Light Painting
Type Improvement Department Infrastructure Improvements
Useful Life 20 years Contact Engineer 7f
Category Street Maintenance Priority n/a i
Description
Paint signal systems
Justification
According to MNDOT/City signal agreements it is the responsibility of the City to repaint signal systems as needed.With the age of the remaining
signal systems,repainting of 5 will be required in 2013. The last 2 systems will be scheduled for painting in 2016 or as their condition requires.
Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 30,000 12,000 42,000
Total 30,000 12,000 42,000
Funding Sources 2013 2014 2015 2016 2017 Total
Street Improvement Reserve 30,000 12,000 42,000
Total 30,000 12,000 42,000
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2013-2017 CAPITAL IMPROVEMENT PLAN Page 9
Capital Improvement Plan 2013 thru 2017
City of Elk River, Minnesota
Project# ST-12
Project Name �
Signalization of 193rd Avenue & Evans Street
Type Infrastructure Department Infrastructure Improvements
Useful Life 20 years Contact Engineer_..;,,, .
Category Street Construction Priority n/a
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Description
Install a signal system including EVP at the intersection of 193rd Avenue and Evans Street,Because of the proximity to TH169,the signal system
must be interconnected with the existing highway signal system.
Justification
The construction of 193rd Avenue(2009)street improvement opens 193rd to CSAH 13 allowing another route to and from TH 169, In
anticipation of the increased traffic flow the intersection of 193rd Avenue and Evans Street was constructed to accept a signal system.
Expenditures 2013 2014 2015 2016 2017 Total
Planning/Design 250,000 250,000
Total 250,000 250,000
Funding Sources 2013 2014 2015 2016 2017 Total
Municipal State Aid 250,000 250,000
Total 250,000 250,000
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2013-2017 CAPITAL IMPROVEMENT PLAN Page 10
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