08-06-2012 CCMMEETING OF THE ELK RIVER CITY COUNCIL
• HELD AT THE ELK RIVER CITY HALL
MONDAY, AUGUST 6, 2012
Members Present: Mayor Dietz, Councilmembers Zenvas, Gumphrev, Westgaard, and Motin
Members Absent. None
Staff Present: City Administrator Calvin Portner, Finance Director Tim Simon, Elk River
Municipal Utilities Operations Manager Troy Adams, Street Superintendent
Mark Thompson, Accountant Lori Stich, Librarian Mick Stoffers, Cit.
Attornev Peter Beck, Police Chief Brad Rolfe, Police Captain Ron
Nierenhausen, Police Captain Bob Kluntz, and City- Clerk Tina Allard
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Citv Council was called
to order at 6:30 p.m. by Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider Council g e nda
• MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE AGENDA. MOTION
CARRIED 5 -0.
4. Consent Agenda
Councilmember Motin disclosed that he is a shareholder for the Elk River Country Club but
had no interest or benefit with their special event permit request (Item 4.8).
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING
CONSENT AGENDA:
4.1
JULY 9, 2012 WORKSESSION MINUTES.
4.2
CHECK REGISTER AS OUTLINED IN THE STAFF REPORT.
4.3
PAVEMENT MANAGEMENT MAPS FOR ANTICIPATED PROJECTS
TO BE COMPLETED IN YEARS 2013, 2015, AND 2017 AS OUTLINED
IN THE STAFF REPORT.
4.4
QUOTE FROM MICHELS CORPORATION AND HERBST
EXCAVATING IN THE AMOUNT OF $23,161.75 TO INSTALL A NEW
OVERFLOW PIPE TO CONTROL MAXIMUM ELEVATION OF THE
POND LOCATED JUST SOUTH OF TIME OUT RESTAURANT AND
SPORTS BAR.
4.5
RESOLUTION 12 -39 ENTERING INTO AN AGREEMENT WITH THE
•
STATE OF MINNESOTA, DEPARTMENT OF TRANSPORATION
City Council Minutes
August 6, 2012
Page 2
4.6 ACCEPTANCE OF THE DISTINGUISED BUDGET PRESENTATION
AWARD FOR THE CURRENT BUDGET FROM THE GOVERNMENT
•
FINANCE OFFICERS ASSOCIATION.
4.7 HIRE DANIEL BELAIR AS AN ENGINEERING TECHNICIAN II
BEGINNING MONDAY, AUGUST 20, 2012 AT PAY GRADE 7, STEP B.
4.8 SPECIAL EVENT PER -MIT TO ELK RIVER COUNTRY CLUB /THREE
RIVERS COMMUNITY FOUNDATION FOR FRIDAY, OCTOBER 5,
2012 WITH THE FOLLOWING CONDITIONS:
1. ALCOHOL MUST BE LIMITED TO AN AREA THAT IS FENCED
IN WITH SECURED AND CONTROLLED ACCESS. AGE
VERIFICATION IS REQUIRED AND WRIST BAND CONTROL IS
RECOMMENDED.
2. INSPECTION OF THE OUTSIDE AREA BY THE FIRE
DEPARTMENT MUST TAKE PLACE PRIOR TO THE EVENT.
APPLICANT IS RESPONSIBLE FOR CONTACTING THE FIRE
MARSHAL AT 763.635.1110 TO ARRANGE FOR AN INSPECTION
AFTER THE TENT AND STAGE AREAS HAVE BEEN SET UP.
3. EVENT PARKING MAY NOT OBSTRUCT PUBLIC ROADWAYS OR
RENDER THEM UNSAFE FOR VEHICLE OR PEDESTRIAN
TRAFFIC.
4. NO ELECTRICAL SERVICES SHALL BE ACROSS ANY DRIVE OR
WALKING SURFACE.
5. ALL TEMPORARY SIGNS SHALL RECEIVE A PERMIT PRIOR TO
DISPLAY.
6. ALL APPLICABLE NOISE ORDINANCES MUST BE FOLLOWED.
7. APPLICANT IS RESPONSIBLE FOR ANY COSTS ASSOCIATED
WITH POLICE PERSONNEL.
•
MOTION CARRIED 5 -0.
5. Open Forum
David and Heather Orton, 19442 Zane Street — Stated they would like the city ordinance
changed to allow chickens in residential areas.
Staff was directed to follow up on the item.
6. Awards /Recognitions
None.
7. Public Hearings
None.
8.1 Resolution Supurting Elk River Municipal Utilities' Electric Service Territory Acquisition
Mr. Adams noted it is the 65� anniversary for Elk River Municipal Utilities.
Mr. Adams presented the staff report.
Mayor Dietz outlined the importance of full Council support for this resolution. .
City Council Minutes Page 3
_august 6, 2012
is MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 12 -40 OF THE CITY
COUNCIL OF THE CITY OF ELK RIVER SUPPORTING THE EXTENSION
OF THE ELK RIVER MUNICIPAL UTILITIES ELECTRIC SERVICE
TERRITORY WITHIN THE CITY OF ELK RIVER. MOTION CARRIED 5 -0.
8.2 Ordinance Amending Ice Arena Commission Membership
-,\Ir. Portner presented Mr. Czech's staff report.
There was discussion of the Skate Club's commitment to providing some funding for an
Sena renovation project.
Councilmember Motin suggested the following language changes:
Two representatives from the Public selected by the City Council.
One representative designated by the Elk River Skating Club.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ADOPT ORDINANCE 12 -13
AMENDING SECTION 2- 252(a) OF THE CITY CODE OF ORDINANCES
RELATING TO ICE ARENA COMMISSION MEMBERSHIP WITH THE
CHANGES NOTED ABOVE. MOTION CARRIED 5 -0.
8.3 Community Operations and Development Director Position
• Mr. Portner presented the staff report. He reviewed the past hiring process for director level
positions and suggested eliminating the board member seat.
There was discussion on the financial impact to the budget, internal candidate preference,
and the educational requirements.
Council consensus was that all candidates would be treated equally and for two candidates to
be brought forth to the City Council.
Council expressed concern with opposite type departments having different needs working
together.
Mr. Portner stated when a deputy position is hired; it will complement the director position.
He further stated the director position is a role that provides leadership and visioning as
opposed to technical skills which will come from management.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE COMMUNITY
OPERATIONS AND DEVELOPMENT DIRECTOR POSITION. MOTION
CARRIED 5 -0.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER GUMPHREY TO FORM AN INTERVIEW COMMITTEE
• WITH COUNCILMEMBER ZERWAS AS THE COUNCIL REPRESENTATIVE
City Council Minutes
August 6, 2012
Page 4
AND TO AtiTHORIZE ADVERTISING FOR THE POSITION. MOTION
CARRIED 3 -0. .
8.4 Discuss Work Session Agendas
Mi. Pormer presented the staff report.
Council consensus -,t-as to accept the agenda topics noted in the staff report.
Announcements
There were no Announcements.
Council recessed at 7:10 p.m.
10. Work Session
Council reconvened at 7:17 p.m.
10.1 2013 Budget Discussions
The requested budgets for police, library, and administration were reviewed.
Mayor Dietz stated he would like to see more sports programming.
Council requested to spread the funds out for elections budget so there are not large changes •
in the budget every other year.
10.2 Public Presentation Poli cy
Mr. Portner presented the staff report. He noted the Parks and Recreation Department gets
numerous requests from groups who want to participate or promote themselves at the
downtown concerts. He stated the policy would allow for presentations that are an honor or
benefit to the Elk River community.
Councilmember Motin expressed concerns with First Amendment rights.
Councilmember Westgaard stated this policy would be for city organized events and the city
could have discretion over who speaks at them.
This item is to come back to Council on a future Consent Agenda.
10.3 Advisory Board /Commission Policy Amendment
Mr. Portner noted it can be difficult to interview board /commission members, who are
making a commitment to volunteer for the city, in the public. He wanted to create an
environment that is respectful to volunteers applying for these vacancies. He suggested
slowing the process down and building a Council consensus for an applicant rather than
taking an immediate vote. He noted Council could take the time to discuss why they may
choose one applicant over another.
Ms. Allard presented the staff report. 0
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_august 6, 2012
Page 5
is There were comments regarding the tally form, determining tie rotes, handling candidates
-,vho apply for more than one position.
Councilmember Motin questioned if Council -,-,-anted to interview volunteers who are
designated by other groups.
Mr. Portner stated the Council may still want to continue to interview- them in order to find
out what their goals are, to understand their viewpoint on different items, and to create
balance across the whole commission.
Councilmember Zerwas stated it would be nice to meet the applicants and put a face to a
name.
Mayor Dietz noted the last interview- process for a Parks and Recreation commission
vacancy was awkward and seemed discouraging to applicants. He expressed concerns with
applicants wanting to volunteer in the future. He stated he preferred a different process than
what is currently being followed.
Councilmember Zerwas expressed concerns with doing the tally sheet and not having a
discussion about candidate choices.
No changes were made to the Advisory Board and Commission Policy.
10.4 Discuss Opportunity= for Fiber Optic Network Partnership
Mr. Portner stated the Information Technology Division had been working on a plan for
fiber network connectivity within city facilities. He stated a timely opportunity has arisen that
could move this project forward more quickly than expected.
Mr. Pearson reviewed his staff report.
There was discussion on looping, partnerships reliability, and funding.
Council consensus is to move forward with pursuing partnerships for this project.
11. Adjournment
There being no further business, Mayor Dietz adjourned the meeting of the Elk River City
Council at 8:50 p.m.
John J. Dietz, Mayor
Tina Allard, City Clerk
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