4.1. DRAFT MINUTES 10-08-2012 D DDDD
MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
TUESDAY, OCTOBER 1, 2012
Members Present: Mayor Dietz, Councilmembers Zerwas,Gumphrey,Westgaard,and Motin
Members Absent: None
Staff Present: City Administrator Calvin Portner,Finance Director Tim Simon,ERMU
General Manager Troy Adams,City Engineer Justin Femrite,
Environmental Administrator Rebecca Haug,and City Clerk Tina Allard
1. Call Meeting To Order
Pursuant to due call and notice thereof,the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider Council Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE AGENDA. MOTION
CARRIED 5-0.
4. Consent Agenda
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING
CONSENT AGENDA:
4.1 MINUTES.
• SEPTEMBER 4,2012, REGULAR
• SEPTEMBER 10,2012 WORKSESSION
• SEPTEMBER 17,2012, REGULAR
4.2 CHECK REGISTER AS OUTLINED IN THE STAFF REPORT.
4.3 AMEND SPECIAL EVENT PERMIT AND TEMPORARY ON-SALE
LIQUOR LICENSE FOR THE EAGLES CLUB TO CHANGE THE
DATE TO SATURDAY, OCTOBER 13,2012 SUBJECT TO THE
FOLLOWING CONDITIONS:
1. THE LIQUOR LICENSE IS NOT VALID UNTIL APPROVED BY
THE COMMISSIONER OF PUBLIC SAFETY.
2. ALCOHOL MUST BE LIMITED TO AN AREA THAT IS FENCED
IN WITH SECURED AND CONTROLLED ACCESS AND BE
COMPACT AND CONTIGUOUS TO THE ESTABLISHMENT.AGE
VERIFICATION IS REQUIRED AND WRIST BAND CONTROL IS
RECOMMENDED.
3. NEIGHBORING PROPERTY OWNERS MUST BE NOTIFIED OF
THE EVENT.
City Council Minutes Page 2
October 1,2012
4. PERMISSION TO USE PRIVATE PROPERTY FOR PARKING MUST
BE OBTAINED PRIOR TO THE EVENT.
5. ALL APPLICABLE NOISE ORDINANCES MUST BE FOLLOWED.
6. IF TENTS ARE TO BE USED THEY MUST BE INSPECTED BY
THE FIRE MARSHAL PRIOR TO THE EVENT.APPLICANT MUST
CONTACT THE FIRE MARSHAL AT 763.635.1110 TO SCHEDULE
AN INSPECTION.
MOTION CARRIED 5-0.
Mayor Dietz thanked Mr. Femrite for his work on the riverline project.
5. Ooen Forum
Mary Kiffineyer, State Representative -Provided an update on her new district and the
projects she and other representatives have been working on at the state level.
6.1 Resolution Recognizing Public Power Week,October 7-13,2012
Mr. Adams presented the staff report.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 12-52
RECOGNIZING PUBLIC POWER WEEK, OCTOBER 7-13;ELK RIVER
MUNICIPAL UTILITIES HELPS OUR COMMUNITY IN POWERFUL WAYS.
MOTION CARRIED 5-0.
6.2 Resolution Proclaiming October 22-28,2012 as Manufacturers Week
Mr. Portner presented Mr. Wilfahrt's staff report.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 12-53 PROCLAIMING
OCTOBER 22-28,2012 AS MANUFACTURERS WEEK IN THE CITY OF ELK
RIVER. MOTION CARRIED 5-0.
6.3 Resolution Proclaiming October as Energy Action Month
Ms. Haug presented the staff report and noted the Energy City Commission hopes to
continue this program on a yearly basis if it is successful.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO ADOPT RESOLUTION 12-54
PROCLAIMING OCTOBER AS ENERGY ACTION MONTH. MOTION
CARRIED 5-0.
8.1 Powered by Nature Entrance Signs for City Hall
Mr. Portner presented Mr. Wilfahrt's staff report.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBEY GUMPHREY TO AUTHORIZE THE PURCHASE OF
City Council Minutes Page 3
October 1,2012
TWO POWERED BY NATURE SIGNS FOR THE CITY HALL ENTRANCE IN
THE AMOUNT OF$2,191.46 TO COME FROM THE COUNCIL
CONTINGENCY FUND.MOTION CARRIED 5-0.
8.2 Public Works Facility Construction Update and Consideration of Construction Contingency
Expenditures
Mr. Femrite presented the staff report. He provided an update of the construction project.
There was discussion regarding the painting of the existing building,the woodshop,and
whether to approve funds for these projects now.
Mr. Femrite stated staff is waiting to see how the final building will look before moving
forward on whether to paint it. He stated the architect recommended painting the new part
of the building a grey color to offset and complement the existing building color.
Council requested a more detailed breakdown of the alternative projects for a future
meeting. Council requested the painting of the existing building be reviewed next spring.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE CONSTRUCTION AND
FUNDING OF THE FUEL CANOPY AS OUTLINED IN THE STAFF REPORT.
MOTION CARRIED 5-0.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE BUILDING REMODELING
OF THE PUBLIC WORKS FACILITY PROJECT AS OUTLINED IN THE
STAFF REPORT. MOTION CARRIED 5-0.
8.3 Discuss Work Session Agendas
Mr. Portner presented the staff report. He stated Council may want to move things around
because Councilmember Motin will be late to the meeting.
Council consensus was to accept the October 8,2012 proposed agenda.
9. Announcements
Ship Grant
Councilmember Zerwas asked about the status of the Ship Grant that allowed for the
installation of way finding signage at the commuter rail station directing people to
businesses,downtown, etc.
Mr. Portner stated the Parks and Recreation Department is working on this project but has
been delayed due to the timing of the Downtown Task Force and their review process.
Bailey Point
Mayor Dietz questioned if there is any new information regarding the Bailey Point purchase.
Mr. Portner stated he is hoping to hold the closing at the end of October but would provide
more information when he hears anything.
City Council Minutes Page 4
October 1,2012
10. Adjournment
There being no further business,Mayor Dietz adjourned the meeting of the Elk River City
Council at 7:12 p.m.
John J.Dietz,Mayor
Tina Allard,City Clerk