09-10-2012 CCM MEETING OF THE ELK RIVER CITY COUNCIL
• HELD AT THE CITY OF ELK RIVER (UPPER TOWN CONFERENCE ROOM)
MONDAY, SEPTEMBER 10, 2012
Members Present: Mayor Dietz, Councilmembers Gumphrey,Motin,\t estgaard, and
Zer vas
'Members Absent: None
Staff Present: City Administrator Cal Portner, Finance Director Tim Simon,Liquor Store
Manager David Potvin,Assistant Liquor Store Manager Steve Tillman,
Parks and Recreation Director Michael Hecker, Street Superintendent Mark
Thompson,Accountant Lori Stich,Human Resources Representative
Lauren Ripper,Wastewater Treatment Chief Operator Gary Lore,Lead
Operator Matt Stevens,Planning Manager Jeremy Barnhart, City Engineer
Justin Femrite, and Executive Secretary/Deputy City Clerk Jessica Miller
1. Call Meeting To Order
Pursuant to due call and notice thereof,the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Dietz.
2. Pledge of Allegiance
• The Pledge of Allegiance was recited.
3. Consider Council Agenda
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE AGENDA. MOTION
CARRIED 5-0.
4. Consider Consent Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING
CONSENT AGENDA:
4.1. RESOLUTION 12-50 AUTHORIZING THE CITY OF ELK RIVER TO
APPLY FOR A CONDITIONAL USE DEED.
4.2. MODIFY AUGUST 6,2012,CITY COUNCIL MINUTES AS OUTLINED
IN THE STAFF REPORT.
4.3. SPECIAL EVENT PERMIT FOR THE ELK RIVER HIGH SCHOOL
HOMECOMING PARADE,SUBJECT TO THE FOLLOWING
CONDITIONS:
1. GARBAGE CLEAN-UP SHALL BE COMPLETED
IMMEDIATELY FOLLOWING THE PARADE.
2. THE SIGNS SHOWN ON THE ATTACHED FIGURE SHALL BE
FURNISHED AND INSTALLED ON SEPTEMBER 21.UPON
• COMPLETION OF THE PARADE,ALL SIGNS SHALL BE
IMMEDIATELY REMOVED.THE SIGN SHEETING SHALL BE
City Council Minutes Page 2
September 10,2012
ORANGE WITH BLACK LETTERING, REFLECTIVE,AND
MOUNTED ON A 30X30 ALUMINUM PLATE. THE SIGNS •
SHALL BE MOUNTED ON A TYPE 3 BARRICADE,OR
APPROVED EQUAL. THE BARRICADES SHALL BE SECURED
WITH SANDBAGS OR TIED TO AN EXISTING POLE TO
PREVENT THEM FROM BEING REMOVED OR TIPPED
OVER.
3. POLICE AND RESERVE SUPPORT WILL BE PROVIDED FOR
TRAFFIC CONTROL.
4. NOTICE OF THE EVENT MUST BE GIVEN TO AREA
CHURCHES AND APARTMENT COMPLEXES AFFECTED BY
THE PARADE ROUTE.
5. CANDY MAY BE HANDED OUT AT THE PARADE BUT IS
NOT ALLOWED TO BE THROWN FROM MOVING OBJECTS.
MOTION CARRIED 5-0.
5. Open Forum
No one appeared for open forum.
6. Work Session
6.1. Ice Arena Commission Interviews
The Council interviewed Ice Arena Commission candidates DeAnn Givens and Brian
•Ballenger.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPOINT THE FOLLOWING
INDIVIDUALS TO THE ICE ARENA COMMISSION:
1. DEANN GIVENS AS THE ELK RIVER SKATING CLUB
REPRESENTATIVE WITH A TERM TO EXPIRE FEBRUARY 28,2013.
2. BRIAN BALLENGER AS THE ELK RIVER YOUTH HOCKEY
REPRESENTATIVE WITH A TERM TO EXPIRE FEBRUARY 28,2014.
MOTION CARRIED 5-0.
6.2. Safety Rules and Equipment Usage for Volunteers
Mr. Hecker presented his staff report.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ADOPT THE SAFETY RULES AND
EQUIPMENT USAGE FOR VOLUNTEERS SECTION AS PRESENTED AS
PART OF THE CITY OF ELK RIVER VOLUNTEER HANDBOOK.MOTION
CARRIED 5-0.
6.3. 2013 Budget
The Liquor and Wastewater Enterprise Fund budgets were reviewed. •
City Council Minutes Page 3
September 10,2012
S Mayor Dietz questioned if utilizing Liquor Enterprise Funds for park improvements could
be discussed in the future. Mr. Simon confirmed that the Council can discuss the best use of
those funds.
The new wastewater permit requirements and associated costs were discussed.
Mr. Portner distributed and reviewed his staff report regarding compensation of the Lead
Wastewater Operator for a class A license.Council expressed a consensus to increase the
personal budget to account for the new licensure requirement.
Mr. Simon provided a General Fund budget update.Tim reviewed a scenario for eliminating
the use of Fund Balance for the 2013 budget. Council discussed.
6.4. 2013-2017 Capital Improvement Plan
Mr. Simon presented his staff report.Mr. Femrite discussed upcoming street improvement
projects. He asked the Council to let him know if they are aware of any minor projects for
consideration.
Mayor Dietz questioned how residents affected by the 2013 street improvements will be
notified. Mr. Femrite indicated that notification will be sent within the next month or so and
staff will also utilise various city communications to disseminate the information.
6.5. Council Open Forum
• Mayor Dietz stated that School Superintendent Mark Bezek has requested to present an
update on the upcoming school levy at the September 17 City Council meeting.
7. Announcements
There were no announcements.
8. Adjournment
There being no further business,Mayor Dietz adjourned the meeting of the Elk River City
Council at 8:36 p.m.
Minutes prepared by Jessica Miller.
1141ft
Jo J.D"etz,Mayer
Tina Allard,City erk
4111