4.7. SR 10-15-2012 REQUEST FOR ACTION
River
TO ITEM NUMBER
Mayor and City Council 4.7
AGENDA SECTION MEETING DATE PREPARED BY
Consent October 15,2012 Steve Benoit,Recreation Manager
ITEM DESCRIPTION REVIEWED By
Activity Center Restructuring Michael Hecker,Parks and Recreation
Director
REVIEWED BY
Cal Portner,City Administrator
ACTION REQUESTED
1. Increase Annette Bonin's and Natalie Anderson's positions to 40 hours per week.
2. Approve revised senior citizen coordinator position description and appoint Ms. Bonin to serve as
senior citizen coordinator.
3. Approve senior citizen programmer position description and appoint Natalie Anderson to serve as
the senior citizen programmer.
BACKGROUND/DISCUSSION
This request for action was discussed at the October 8,2012, City Council work session and received
general consensus from the Council.
Sue Kostanshek retired in June 2012. To cover Activity Center operations until a long-range staffing plan
could be developed,Annette Bonin and Natalie Anderson,who were normally scheduled part-time hours,
were each adjusted to work 40 hours per week.
Over the past several months staff conducted an analysis of the Activity Center operations to determine
appropriate staffing levels. The current budgeted design has staff working the following hours per week:
• Senior citizen coordinator—40 hours
• Senior citizen programmer—36 hours
• Secretary/receptionist—20
The proposed restructuring design has staff working the following hours per week:
• Senior citizen coordinator—40 hours
• Senior citizen programmer—40 hours
To complete Activity Center functions, duties will be restructured in the following manner:
• Activity Center operations are now part of the Recreation Division and are being overseen by the
recreation manager.
• The senior citizen programmer will manage reception functions, such as receiving phone calls,which
were managed by the secretary/receptionist in the past. As part of the review process it has been
determined that additional program management functions that were managed by the senior citizen
coordinator under the current model will need to be managed by the senior center programmer under
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the proposed model. Examples of these duties include overseeing additional programs, events, and
volunteer supervision.
• As a result of the senior citizen programmer increase in responsibility,the pay grade for this position
would be adjusted from a Grade 4 to a Grade 6.
• Volunteers will also be utilized to manage reception functions,such as receiving phone calls,to
support the senior center programmer.
• The Activity Center has reduced involvement with Guardians Angels,thus requiring less staff hours.
As part of the analysis that was conducted,Natalie Anderson and Annette Bonin's performance was
reviewed. Both staff demonstrated excellent performance in their ability to manage Activity Center
functions. Due to their high level of performance,it is recommended that both Natalie Anderson and
Annette Bonin's positions be adjusted to 40 hours per week with Natalie serving as the Senior Citizen
Programmer and Annette serving as the Senior Citizen Coordinator. This change would be effective
immediately upon approval of the City Council.
As a next step,a larger scale analysis is being conducted of the Recreation Division as a whole. The
purpose of this analysis is to review job responsibilities and seek opportunities to cross train staff in
multiple capacities.
FINANCIAL IMPACT
Following is a comparison of salary costs originally budgeted as compared to this new proposal:
2013 Proposed Budget
Senior citizen coordinator (full-time) $52,385.00
Senior citizen programmer (part-time) 41,895.36
Activity Center secretary/receptionist (part-time) 21 694.40
Total 115,974.76
Benefits 35,811.00
Total Costs $151,785.76
2013 Revised Budget
Senior citizen coordinator (fulltime) $51,875.20
Senior citizen programmer (fulltime) 45,219.20
Total 97,094.40
Benefits 33,624.00
Total Costs $130,718.40
Net Difference: $21,067.36