08-08-2012 PR MIN MEETING OF THE ELK RIVER
PARKS AND RECREATION COMMISSION
HELD AT CITY HALL
WEDNESDAY, AUGUST 8, 2012
Members Present: Chair Anderson, Commissioners Ahlness, Kallemeyn, Sagan
Absent Members: Commissioners Karlsen,Nystrom and Niziolek
Staff Present: Chris Leeseberg, Planner/Park Planner, Steve Benoit,Recreation Manager,
Tonya Love, Recreation Coordinator
1. Call Meeting To Order
Pursuant to due call and notice thereof,the meeting of the Elk River Parks and Recitation
Commission was called to order at 6:37 p.m. by Chair Anderson.
2. Consider August 8, 2012 Parks &Recreation Commission Agenda
MOVED BY COMMISSIONER AHLNESS AND SECONDED BY
COMMISSIONER KALLEMEYN TO APPROVE THE AUGUST 8,2012 PARKS &
RECREATION COMMISSION AGENDA. MOTION CARRIED 4-0.
3. Consider Minutes of July 11, 2012 Parks &Recreation Commission Meeting
MOVED BY COMMISSIONER AHLNESS AND SECONDED BY
COMMISSIONER SAGAN TO APPROVE THE JULY 11,2012 PARKS AND
RECREATION COMMISSION MEETING MINUTES.
MOTION CARRIED 4-0.
4. Open Forum- None
5. Awards &Recognitions
Recreation Manager, Steve Benoit presented the city wide volunteer initiative and that there
will be a webpage dedicated to sharing the volunteer information.
6. Park/Program Highlight
Recreation Manager, Steve Benoit presented highlights for the 2012 Night to Unite program.
Park&Recreation Commission Minutes Page 2
August 8,2012
7. Action Items
7.1. Major Park Use - Lions Park Bandshell
Recreation Manager, Steve Benoit presented a major park use for Lions Park
Bandshell from George Ndege to hold a conceit on August 26,from 2-6pm.
Elk River resident, George Ndege of 17950 Gary St., shared that the concert would
have two youth bands to showcase the hip hop doesn't have to be negative. It will
be oriented towards youth and family and should be a fun night.
MOVED BY COMMISSIONER SAGAN AND SECONDED BY
COMMISSIONER KALLEMEYN TO ACCEPT STAFF
RECOMMENDATION TO APPROVE THE MAJOR PARK USE WITH
THE FOLLOWING GUIDELINES. GROUP WILL PAY$20 RENTAL
FEE, COVER COSTS OF ANY ADDITIONAL NEEDS,AND ADHERE
TO CITY NOISE ORDINANCES. MOTION CARRIED 4-0.
8. Discussion Items
8.1. Security Cameras in the parks
Planner/Parks Planner, Chris Leeseberg discussed the possibility of putting portable
security cameras into the 2013 GP. Would this be worth supporting and if so,parks
would need to be prioritized as to when the security cameras would be used.
Discussion took place regarding the cost.
Commissioner Anderson suggested that staff discuss and make a recommendation to
Commission for recommendation to City Council.
9. Division Manager's Reports
Recreation Manager, Steve Benoit presented the Activity Center report.
Mr. Benoit also presented the Recreation report stating that programs had been affected by
the hot weather and precautions were being taken when deciding to still hold activities at the
scheduled time. Staff are also working on implementing the new Vermont Systems
registration software.
Mayor Dietz asked if there were program cancelations due to the high heat index.
Mr. Benoit shared that no cancelations took place however there were program
modifications.
Park&Recreation Commission Minutes Page 3
August 8,2012
10. Announcements
Mayor Dietz shared that council is reviewing the Ice Arena and Barn project and discussing
the job and cost. Also, city staff are waiting on the owner of the Bailey Point property to
complete their action steps for the transaction to be complete.
Commissioner Anderson questioned if there was anyone in the city who would be able to
conduct trail mapping elevations for Woodland Trails Park and Hillside City Park.
11. Adjournment
There being no further business,the meeting adjourned at 7:22pm.
Minutes prk are. :, Tonya Love.
Dave Anderson
Parks and Recreatio .mmission Chair
Tina Allard, City Clerk