6.3. SR 11-13-2012 REQUEST FOR ACTION
River
TO ITEM NUMBER
Mayor and City Council 6.3
AGENDA SECTION MEETING DATE PREPARED BY
Work Session November 13,2012 Tim Simon, Finance Director
ITEM DESCRIPTION REVIEWED By
2013-2017 Capital Improvement Plan Cal Portner,City Administrator
REVIEWED BY
ACTION REQUESTED
Continue 2013-2017 Capital Improvement Plan discussions.
BACKGROUND/DISCUSSION
The purpose of the discussion is to provide preliminary information regarding projects and possible
funding options. The review and final document is prepared to anticipate major expenditures in advance
of the year they may become budget requests. Much of our discussion will focus on the 2013 portion of
the Capital Improvement Plan (CIP). After we review the cash flows and projects, I will put together the
final document in December for approval. The CIP is a long-range planning document.
So far,we reviewed the 2013-2017 equipment purchase requests with the Fleet Committee, Street
Improvement Reserve Fund,Municipal State Aid balances,Park Dedication, GRE Reserve, City
Development Fund,and technology replacements.Tonight we will review the Park Improvement Fund,
Trunk Utilities Fund,and the Government Building Fund,which are the last sections of the CIP to
review.
Trunk Utilities Fund
The city maintains a Trunk Utilities Fund made up of special assessment revenue from water and sewer
improvement projects. The funds are to be used on certain trunk water and sewer
expansion/improvement projects. The funds may be used only for trunk connections and improvements
in the area for which the assessments were collected,unless there is no further need in the existing area,
then they can be used in another area. These funds would be used in lieu of having to issue bonds on
future expansions of the systems and waiting for future revenues to repay the bonds. Attached is a map
identifying the areas and projects for which the revenues were collected.
2013 projects include:
Zone Estimated Cost Project Description
West $185,000 185th Ave. Add new water main connecting dead ends during
city road rebuild.
South East $40,000 Pressure Change pressure zone from low to high for Nature's
Edge Business Park.
rWERED II T
N:\Public Bodies\City Council\Finance\Tim\2012\CIPstaffreport1113.docx NATURE
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Government Building Fund
This fund covers building construction and maintenance,landscaping,and remodeling projects for
municipal buildings. Building Maintenance Supervisor Gary Lore,in working with other department
heads,has estimated the replacement/repairs over the next 20 years. These numbers are estimates only
and will be updated annually. We will walk through the projects and reserve standards that are set-up in
case of emergency repairs/replacements. The primary funding source aside from interest earnings is the
expansion fee.
One project that will need to be prioritized over the next few years is the clubhouse at Pinewood. Parks
and Recreation Director Michael Hecker and Golf Course Superintendent Paul Anderson will be available
to answer any questions.
2013 projects include:
Fire Station#1 —roof replacements ($104,050)
Fire Station#1 furnace ($5,200) and water heater replacement ($7,000)
Lion's Park modification for warming house ($7,000)
Sealcoating-municipal buildings ($10,000)
Park Improvement Fund
The Park Improvement Fund was created to provide a funding source for replacement and further build
out/repairs of our current parks/trails. The current funding source is an annual transfer from the
Municipal Liquor Store Fund based on a percentage (20%) of profits after approved transfers. This
equals about$100,000 per year. Michael Hecker and Park Maintenance Supervisor Rodney Schreifels
recently reviewed and prioritized the number of park replacement and maintenance items including trail
repairs and replacements. You will notice the prioritization based on the numbers 1 (highest) and 6
(lowest).
I have also attached a cash flow analysis based on two different funding levels. You will notice at the end
of 2012 a cash balance exists. The reason for the balance is due to a few replacements not being done in
2012,but reprioritizing to carry funds over to work on the Orono Park playground replacement in 2013.
Michael will review in detail the 2013 projects at the meeting based on certain funding levels.
ATTACHMENTS
• Trunk Utilities Fund (2013-2017)
• Government Building Fund (2013-2034)
• Park Improvement Fund (2013-2017)
Action Motion by Second by Vote
Follow Up
N:\Public Bodies\City Council\Finance\Tim\2012\CIPstaffreport1113.docx
\IOt Ohl, .s *rvnC.A
NW Area Western Area Eastern Area NE Area
Interest Sewer Water Sewer Water Sewer Water Sewer Water
2011 Balance 4,146,531.07 - 553,696.62 553,696.61 396,148.41 474,948.68 1,739,822.42 148,071.95 140,073.20 140,073.20
2012 Activity 48,654.15 15,000.00 25,000.00
Assessment Revenue 3,432.67 3,432.66 1,744.51 1,744.51 55,172.57 55,172.56 - -
ERMU-2011 Watermain (29,627.08)
2012 Balance 4,326,257.62 48,654.15 557,129.29 557,129.27 397,892.92 I 476,693.17 1,809,994.99 198,617.43 140,073.20 140,073.20
171st Area(Phase I) - - - - (78,000.00) (175,000.00) - -
Mining Study (25,000) (25,000) - - - - -
2012 Estimated Balance $532,129.29 $532,129.27 $397,892.92 $476,693.17 $1,731,994.99 $ 23,617.43 $140,073.20 $140,073.20
2013 Activity
Assessment Revenue 5,596.48 5,596.48 390.57 390.57 76,444.75 76,444.75 - -
185Th Ave Project (185,000)
Pressure Zone Change (40,000.00)
2014 Activity
Assessment Revenue 5,596.48 5,596.48 390.57 390.57 76,444.75 76,444.75 - -
Well#7 Filter Plant (280,000.00)
Transfer from Westem Area (140,000.00) 140,000.00
2015 Activity
Assessment Revenue 500.00 500.00 390.57 390.57 - - -
2016 Activity
Assessment Revenue 500.00 500.00 390.57 390.57 - - - -
2017 Activity
Assessment Revenue 500.00 500.00 390.57 390.57 - - .. -
Proctor Ave.Watermain (250,000.00)
Highland Ave Water Main (150,000.00)
Phase II of Natures Edge (500,000.00)
Estimated Balance 544,822.25 144,822.23 399,845.77 153,646.02 1,384,884.49 136,506.93 140,073.20 73.20
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Actual
2011 2012B 2013F 2014F 2015F 2016E 2017F
Revenues
Other Revenue
Interest Income 1,511 3,105 4,585 7 7 1,057 339
Grants 16,625 - - - - - -
Misc.(Hillside/Woodlands) 15,179 10,000 10,000 10,000 10,000 10,000 10,000
Transfer In-Liquor Fund 95,592 108,510 200,000 200,000 200,000 225,000 250,000
Donations 1,005 69,691 - - - - -
Total Revenue 129,912 191,306 214,585 210,007 210,007 236,057 260,339
Expenditures
Playground Safety 23,316 10,000 5,000 5,000 5,000 5,000 5,000
Replace Worn Benchs&Tables -
Trail Repairs&Connections 18,803 30,000 32,000 2 66,000 2 100,000 100,000 100,000
Ridgewood East-replacement - -
Court Resurfacing 9,300 26,900
Rivers Edge Fountain 2,811
Hydrant Hookups 3,500
Orono Boat Loanding - 1,500
Trott Brook Basket ball court - 61,341
Orono Park Playground 250,000 3
Bailey Point-amenities 40,000 4
Orono Boat Landing Dock 5,200 5
Oak Knoll Well project 5,000 6
Parks Master Plan Update** 30,000 1 35,000 1
YAC Complex well 39,000 4
Deerfield playground replacement 65,000 3
Althletic field amenities 25,000 25,000 25,000
Hillside Improvements - 50,000 50,000
Baldwin Park replacement 45,000 *
Lions Park Playground replacement 80,000
Re-Lamp Orono Softball Fields 14,047
Well replacementirepairs 471
Athletic field maintenance 3,907
Great Northern Trail 1,055
Woodland trails house removal -
Shelter/shed repairs 6,462
Refurbish Orono fishing pier 7,387
Oak Knoll irrigation repair
Hillside amenities 1,126 8,727 ,
Transfer Out
Total Expenditures 88,685 141,968 367,200 210,000 175,000 260,000 180,000
Revenues less Expenditures 41,227 49,338 (152,615) 7 35,007 (23,943) 80,339
Balance, - 52;280 ,403i507,„ .`.'.15 230 7 25,244 114
04400414 '".Ending - 10307'. 230 231_ 35,244 11,301, 91,640
*=staff is still exploring reallocating these funds to trail repairs or other needs.
**=anticipated to do an RFP for both Comp Plan and Park Plan,costs may be reduced.
The following projects are anticipate to be on future Park Improvement Plan updates
YAC Lights $ 500,000
Skate Park Replacement 250,000
Pavement for YAC complex 150,000
Pavement for YAC football 100,000
Orono Parking Lot 500,000
Interpretive/Ski chalet 500,000
Hockey Rink Trott Brook 200,000
Hockey Rink at Lions Park 200,000
Upgrading Lighting at Orono Complex 100,000
Softball Field at Trott brook Park 40,000
updated 09/26/12
RvIc ` i ,(1
Actual
2011 2012B 2013F 2014F 2015F 2016F 2017F
Revenues
Other Revenue
Interest Income 1,511 3,105 4,585 457 (1,929) 473 (4,853)
Grants 16,625 - - - - -
Misc.(Hillside/Woodlands) 15,179 10,000 10,000 10,000 10,000 10,000 10,000
Transfer In-Liquor Fund 95,592 108,510 300,000 300,000 300,000 325,000 350,000
Donations 1,005 69,691 - - - -
Total Revenue 129,912 191,306 314,585 310,457 308,071 335,473 355,147
Expenditures
Playground Safety 23,316 10,000 4,500 5,000 5,000 5,000 5,000
Replace Worn Benchs&Tables -
Trail Repairs&Connections 18,803 30,000 100,000 2 100,000 2 100,000 100,000 100,000
Ridgewood East-replacement - -
Court Resurfacing 9,300 26,900
Rivers Edge Fountain 2,811
Hydrant Hookups - 3,500
Orono Boat Loanding - 1,500
Trott Brook Basket ball court - 61,341
Orono Park Playground 250,000 3
Downtown Parking Lot Landscape - 5
Bailey Point-amenities 40,000 4
Orono Boat Landing Dock 5,200 5
Dog Park irrigation and trees 11,500 7
Oak Knoll Well project 8,000 6
Park Property Lines 3,000 8 3,000 6 3,000 3,000 3,000
Parks Master Plan Update** 30,000 1 35,000 1
Smart Irrigation System 18,000 8
YAC Complex well 39,000 4
Deerfield playground replacement 65,000 3
Flush toilets 125,000 7 -
Althletic field amenities 25,000 25,000 25,000
Hillside Improvements 50,000 50,000 50,000
Baldwin Park replacement 45,000 *
Splash Pad @ Orono 250,000
Lions Park Playground replacement 80,000
Re-Lamp Orono Softball Fields 14,047
Well replacement/repairs 471
Athletic field maintenance 3,907
Great Northern Trail 1,055
Woodland trails house removal -
Shelter/shed repairs 6,462
Refurbish Orono fishing pier 7,387
Oak Knoll irrigation repair -
Hillside amenities 1,126 8,727
Transfer Out
Total Expenditures 88,685 141,968 452,200 390,000 ' 228,000 513,000 183,000
Revenues less Expenditures 41,227 49,338 (137,615) (79,543) 80,071 (177,527) 172,147
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*=staff is still exploring reallocating these funds to trail repairs or other needs.
**=anticipated to do an REP for both Comp Plan and Park Plan,costs may be reduced.
The following projects are anticipate to be on future Park Improvement Plan updates
YAC Lights $ 500,000
Skate Park Replacement 250,000
Pavement for YAC complex 150,000
Pavement for YAC football 100,000
Orono Parking Lot 500,000
Interpretive/Ski chalet 500,000
Hockey Rink Trott Brook 200,000
Hockey Rink at Lions Park 200,000
Upgrading Lighting at Orono Complex 100,000
Softball Field at Trott brook Park 40,000
updated 09/26/12