Loading...
6.3. SR 11-13-2012 REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 6.3 AGENDA SECTION MEETING DATE PREPARED BY Work Session November 13,2012 Tim Simon, Finance Director ITEM DESCRIPTION REVIEWED By 2013-2017 Capital Improvement Plan Cal Portner,City Administrator REVIEWED BY ACTION REQUESTED Continue 2013-2017 Capital Improvement Plan discussions. BACKGROUND/DISCUSSION The purpose of the discussion is to provide preliminary information regarding projects and possible funding options. The review and final document is prepared to anticipate major expenditures in advance of the year they may become budget requests. Much of our discussion will focus on the 2013 portion of the Capital Improvement Plan (CIP). After we review the cash flows and projects, I will put together the final document in December for approval. The CIP is a long-range planning document. So far,we reviewed the 2013-2017 equipment purchase requests with the Fleet Committee, Street Improvement Reserve Fund,Municipal State Aid balances,Park Dedication, GRE Reserve, City Development Fund,and technology replacements.Tonight we will review the Park Improvement Fund, Trunk Utilities Fund,and the Government Building Fund,which are the last sections of the CIP to review. Trunk Utilities Fund The city maintains a Trunk Utilities Fund made up of special assessment revenue from water and sewer improvement projects. The funds are to be used on certain trunk water and sewer expansion/improvement projects. The funds may be used only for trunk connections and improvements in the area for which the assessments were collected,unless there is no further need in the existing area, then they can be used in another area. These funds would be used in lieu of having to issue bonds on future expansions of the systems and waiting for future revenues to repay the bonds. Attached is a map identifying the areas and projects for which the revenues were collected. 2013 projects include: Zone Estimated Cost Project Description West $185,000 185th Ave. Add new water main connecting dead ends during city road rebuild. South East $40,000 Pressure Change pressure zone from low to high for Nature's Edge Business Park. rWERED II T N:\Public Bodies\City Council\Finance\Tim\2012\CIPstaffreport1113.docx NATURE , „„ 7■11■No■i■.......„....---__ ....... ,,,....ay ,, .N. J., Ll__,..'- , ' / ,\s 1 V11:44/71// I-- ‘ , ,.'.-> 1 Nunn■..--,./ : .4 \) -1-----,A,-- ->'.•...j'i'/ - I .. -,1 ;2 :.(- / / i_, -. 7/-..„ \2_\.../ /../ ,---';\\- N/ 1 1 I , \ V 11217A .. \,.;< N / )-„,„,.-- L- \ c\A -7---.... ------ 4 . s, T--7.0,II \- ‘:-N., z. ww , i \ \ \ / 4---- / , , , ,,______.,„ I I ,/1 \ 7-1-1 1"-- i- i 1/ ---t ///<'-•,, , „7 Ii — ( t — • 1 -4-1-----21 1 1 1 I I • / I 1 01 -1 • \ — I \ I 'i ■ t'',\,. i I \N\;A.'''N" // / \\ I il 1— i - ! . 1 1 i ,/. 1 1 - , I , „..0, , _____Ljit/ ', i 1 i_ ,t., , \ / 'i 1 ‘ i , ii_ 1 . \ .1 2 I / i I \ 1 1 Li_____4/ / , \ __ , • .. i m -----„:‘, \ I / I/ i -,..._ 111111119E -7 -1---1 , ...., i / , 1 / ,\ L_____ •"--\ i i i---\---- 1 I \ c.c.-19,1 --. , 1 • I // ,.',, 1,___ __________ ■ . i i----N, . . 1F--; ..yzH i \v,../1 // 1 ' , )!-- ' i 1,,,C-s,,,,..-...;,,,,./.. i : ?-1 , ,,,;1 \ ,/N,I i \ I . i I, Li / i ,‘ L-_-_,,, // \ ,•4 - // l'--- -,"',/ I t, \ /!, I -.--_-7,,/ >,12,41 , 1 _.....,_ ..-- 1 \\ 1 1 - \--- IL (1-:1 -1-1.-7- ,(4, , EL44,10 --, ,,, J . , --1; i __'\ a ,, 1 1 11 . r----\ ,, /4, N III , IL ,i)y ,, I \ ! THtiii : ; 1/1 ----, • :; i 1)1 __ , —11 7-1-..s..pi---/ '1.1-* =Is ., II / -4101 ,., , ; i a i___; I( „t. it-E ,....,,, \\ ._4 lia\a k 1(f/ R\ :I I I _il \, , --Tr-r-' . , ■ N,---) 1 i i ..; - / 1 --.1 1 / 2 _1-_-_ \--/ 'ac\--11, k , , V:\4hil \- 2/-'''''/•LBILLL,V*4 ., , ...,...,,,,_ ., , .., -,______, __, ,., ..., ,, , ,,,,_777-„...,,_ A___,,,_, 1 -1-,A,----- ' 1 j \ \ -- 01. \ fi---ji il i li Li .--7-1 ''I I \ \\ — \\ I \ , VIM , x ----;"1----- ___,.' "4•4M 410' ,t I , I /A 011 , -7-\ i 1 ,----,, • , 1 \,■111111 , - ,•?-- , )! 41111111■44. \-. 1 • 1...-1- • - ) k\\*, ria of Isi ' NI Z. ■■■■■■■■■ .or _----<------;,L,:---- „ ,,` . -I•17) „,,,FP _ .... ---- (1 1 ,) :il-=',,--zi is..- '„< ,,:.:-------ir 1.‘:\ ' ) 4.. - ,_ _ ----, 1 , - .--11,7-7,\'' ,'',,'\1,.,/”'3 t'' ,1011110•c._\ , ,'''''---------' ---t_ i I r--. ' .-.",.,\i r.,-1.p..0.-...t,-8- ,., 3..','.../ o ,,,: ' till-:1).-7L'•/:ZI,X1 -.1-s'—k \ v \ 421 . 41, ■--1 f 1,.._, . - 1 L\.\' . 71:■\',-,:?..■ ..%f'rq&-7.4 \ '''' ' i''-' ■.4.!...12t '''' .i _J • ',.„1_11.1..k1_11-J_J A ., ---ii ,______ • ,.:t.„7,„:_,;,, ,,,;i1 _ . ;•,,,01 ,- .•1•>e, '___, , 1- . L_I- 1., ''.' ' ' i ' -Mir. /i' I ■ r L ia_ , -lk \? ,,.,-- , __Li_ , ‘ \'-' ----: --- s--‘, ellir! yi L i ' 1 : --.t "....e.,,-„, ‘, , )(,' -10 'M _ & Ile ' '-------:="1. A N,...N ",;< ..„, ----1 _ 'H. 1 1,77 kri 1- \1 \--N \ I 1 ,_ '''-'*,-,,',. 1R-- i_:___.- , / . 1- ___,‘,->;-,••-r•„, i L ._, '-' 7-----s=', -:_-,&1.1:17 A I— -•,, ‘--L i ' I ,./.,.,..7 r-.-, 11-110,_ :--. ,,, t •-, • s ., i—i •........ '`,.. 60', . ,% i <t, •,,:r..-1- 2.„ sic. -', , )'<, - i- ._ , 2! •---..'-\ -----=---- _______U -5' .,,),..„,-______/-;',i;■••,),7_,.:;-',.. 5., 5 INPIII i------inir .. .rrt-L ..:: • ' v‘ ,\ NW Tom ., i. _ ' firyttr-4',•?..„ ,krz, A114 pilaw,I,, , ,._.. ' 1 r • . t ..;„:,..r.::1 ' // ,,.. —1 i '),,j:' • • . se.-1 1 ', L-1 _am, 11111 I i'!1/4 \\_-- \---J /c ‘', \, .mpr.ill .....,_u ... ‘ _, , ,,.. i, ,, _;__ I. , -, ,,,, - • , ' 4' ,,;,--iic-1 . - / , ..: ‘ i 7,-, .,..:,-„,„ , ../ , ___ . ,A.,...... , lj" ,1 Qt. ,,J, -'-- l'o(- -Q/4 ;• , ,42>-,z, _ ,-, ,, -,., • y , ....._ // LI ' Low i- ,`714-'‘ ,..:-., \ 1 ;--7 Y ", , 114-r.',-- . •, • / i ---- t'Zn- \ •44.----, t, i ----,--_, ,,, _ ---11. ! . -_...., - -- \ ,. L i _, . 17,• [, '• i ,, , -:;-,. \ ,,,ii iri /1_,H \ -,-2-F.• - • Cf.,‘ ' , .1-a---:,., --. ' _ ...!--..... ,, , '''''--••/' . 4.• '---, ---‘, .,.. . / [..1 s,,,_ 1 • ....._ ., , ... , , - . , • , , .. ._ ca., 4..._ 1 ••• • -. .•44-.''•'.'" ' .11 . '•SNI . , ' i --L- .. ' ;-...' •,. , _C'r .- ....r ,__.t '...., I g i ---_, ..." r ;- '\\W ',-Vo. 'Lb '■11.',:‘ " it \ -;.4_ ..._ ',.,..■1 ,:- ' ',----- ih■ftz7liiininaTEBECE \IN, i I - -, , , 4.00, , , - ,•,i •1 f4Azimitsi 1 21-.:113 ....... AM•M -A, ,L. - " .11L, „„, ,__!\ 1 _ 7-,,, ?*, , 17/ }ill, ,-,a, et 1 •E*Ehia-- , \-- am L, .ii.j 1,51111111: ,: . : i. -'' , .. , i , ' 1---, 1111111 I 11 -le . .. (t, / zr,,,,;;---„, i 18.'446 , - .--. 7 --- \ _- a„ .....,,,,:_......... z ,...,..__, . . . -, akity4 , 1111111•111 t67 iji10p1111 al* !E , .---.• .---, ,, . Va. 7 Lid', Pi PIP s -00■-...1. all /I 1"`".`"`■ IL ------ --- Val, 2 NININIIII . !,91, amai 1 :N. i IN, . , • .. ., . __.:,, . . 111111uul i 1 \ \ ,,,i4 , 11:1 ,.., i, 4, ri__117,17_ ___T.„..41/. - - - -- . - / -, Ns -......., -\., , ‘ \ \ L , H - i \ I\ \II I , ... 00 11 i I TRUNK UTILITY AREAS '! .4 • 1 ...._ , LOCATION MAP .. ._, „ \ .. . ‘ i ? 1 , ,....„ , t Legend i,....i./ 1. \ , i AREAS 1.. 1 \ '. \ ,,. City of . , Northeast „. ., \ .....„ , ..., ,.. \ . River , , ,. , / Northwest ......,, i N \ \ ,, ,.... \ \ Western Eastern --... 0 0.25 0.5 1 1 .5 2 m m =I =I Miles Government Building Fund This fund covers building construction and maintenance,landscaping,and remodeling projects for municipal buildings. Building Maintenance Supervisor Gary Lore,in working with other department heads,has estimated the replacement/repairs over the next 20 years. These numbers are estimates only and will be updated annually. We will walk through the projects and reserve standards that are set-up in case of emergency repairs/replacements. The primary funding source aside from interest earnings is the expansion fee. One project that will need to be prioritized over the next few years is the clubhouse at Pinewood. Parks and Recreation Director Michael Hecker and Golf Course Superintendent Paul Anderson will be available to answer any questions. 2013 projects include: Fire Station#1 —roof replacements ($104,050) Fire Station#1 furnace ($5,200) and water heater replacement ($7,000) Lion's Park modification for warming house ($7,000) Sealcoating-municipal buildings ($10,000) Park Improvement Fund The Park Improvement Fund was created to provide a funding source for replacement and further build out/repairs of our current parks/trails. The current funding source is an annual transfer from the Municipal Liquor Store Fund based on a percentage (20%) of profits after approved transfers. This equals about$100,000 per year. Michael Hecker and Park Maintenance Supervisor Rodney Schreifels recently reviewed and prioritized the number of park replacement and maintenance items including trail repairs and replacements. You will notice the prioritization based on the numbers 1 (highest) and 6 (lowest). I have also attached a cash flow analysis based on two different funding levels. You will notice at the end of 2012 a cash balance exists. The reason for the balance is due to a few replacements not being done in 2012,but reprioritizing to carry funds over to work on the Orono Park playground replacement in 2013. Michael will review in detail the 2013 projects at the meeting based on certain funding levels. ATTACHMENTS • Trunk Utilities Fund (2013-2017) • Government Building Fund (2013-2034) • Park Improvement Fund (2013-2017) Action Motion by Second by Vote Follow Up N:\Public Bodies\City Council\Finance\Tim\2012\CIPstaffreport1113.docx \IOt Ohl, .s *rvnC.A NW Area Western Area Eastern Area NE Area Interest Sewer Water Sewer Water Sewer Water Sewer Water 2011 Balance 4,146,531.07 - 553,696.62 553,696.61 396,148.41 474,948.68 1,739,822.42 148,071.95 140,073.20 140,073.20 2012 Activity 48,654.15 15,000.00 25,000.00 Assessment Revenue 3,432.67 3,432.66 1,744.51 1,744.51 55,172.57 55,172.56 - - ERMU-2011 Watermain (29,627.08) 2012 Balance 4,326,257.62 48,654.15 557,129.29 557,129.27 397,892.92 I 476,693.17 1,809,994.99 198,617.43 140,073.20 140,073.20 171st Area(Phase I) - - - - (78,000.00) (175,000.00) - - Mining Study (25,000) (25,000) - - - - - 2012 Estimated Balance $532,129.29 $532,129.27 $397,892.92 $476,693.17 $1,731,994.99 $ 23,617.43 $140,073.20 $140,073.20 2013 Activity Assessment Revenue 5,596.48 5,596.48 390.57 390.57 76,444.75 76,444.75 - - 185Th Ave Project (185,000) Pressure Zone Change (40,000.00) 2014 Activity Assessment Revenue 5,596.48 5,596.48 390.57 390.57 76,444.75 76,444.75 - - Well#7 Filter Plant (280,000.00) Transfer from Westem Area (140,000.00) 140,000.00 2015 Activity Assessment Revenue 500.00 500.00 390.57 390.57 - - - 2016 Activity Assessment Revenue 500.00 500.00 390.57 390.57 - - - - 2017 Activity Assessment Revenue 500.00 500.00 390.57 390.57 - - .. - Proctor Ave.Watermain (250,000.00) Highland Ave Water Main (150,000.00) Phase II of Natures Edge (500,000.00) Estimated Balance 544,822.25 144,822.23 399,845.77 153,646.02 1,384,884.49 136,506.93 140,073.20 73.20 G.1111triu.4-4.‘1,IcktR i . C 'VA g o( u -,, , E-a PP , 85 • u g 2 g -.^ . § "ra 2 R ° a E7? .i Ili . . . il. . . . ,. . . . . 2 2EIF i - g ssn v gftIr A E R .4 ,2g! t 1E: 9 . . . sE ,,,,,, , 8 NR 80fg A fi! , . . . . . .1 . , , 5 "EI.IF 5 i : :t p5 . . ..' . . . . . ' R sill s. ° 8 5' ' — , , . . . . . g ' oigl, :k. - . g . .§/avF g I :1 . E, R 298 _ . . . a 4 . ,:i5 . g ,--- -Q 1 1L1B I''1 11 i 1"i.s . . . . . . .. . . . . . . . 1 :4 2 - ° s 2 - 2 R . 2 § 2.2,e6-T0/,1li2 " n 8 s 2 ' =. . . . . . . .I. . . . . . --..,'" ,,L,,.i.m.R2gt1.,2 y.t2lp??????,,,,,,,.e;,E",,2g,Rg-,_,3..2 i:E;•:z 0 a l'5.g A,./„';5',,,..477;i,,,,,. '. '.-E-'2'•._-2----..:F,l..1.':•.,:1 f- 08 ., .. e-8. .. .. .. .. .. Y I 1 0 .. .. 2 / . ”....' 1, ik,20 A'ig-1i/§°l‘l 2Ux,l i t 2 El f 81 2 5 - 28988 - x ' i E " —" 52 E 22 R . '•.-„,-r'fj-'',q-42-r:g,g,il,.,72',As-'-------,)1..--41-iog12e4N n0 3 g q.Eq,.2..„,,.-,,;.i,,',4 0'?q,q.rE,7 i'0..,-,_:_.,-',.'.-. f - X . k . . > . is , . l 5 — . , 2 f ' R 88 P2 018 — x E § 88 = 2 2R44 5 8 2 i § mm 0 . i 2 / - - F ' ' 9 0 82 R . 01 . 6 i f — - . . ', 8 a gf E , " 4 — 28 2 ! 98 2 R. s - — i--a. l,- . . . . . f1 1' Eq 7,e P. § 1§,s 1i,p l 4A 0 r g 22 29 8r:i-.. g !g-i,v 771 F,F- ,a a i- 6 - Lg E 51 §§ § ' 2 25 E 22228 228 88 , : — . —4— 11'1 a§ "1 a R - 8 . . . . ' § . R = : 7 '' ' 2 2 R . . . . . . . . r4 rA .a 5' i 5 . i 8 , 8 1 c 1,1• i i ''' ., ■ **e** .. e ,, i 8 . - 8 il 1 , i I,Ils 0 J I; 3 -, 11 11 2 gi' i s k Eg17: '2.112z i e i _ . § ,1 t!illicg -I°ill'i 18 ulsgili i 1tAgj! ti . c2 1 2 1 I "12' 5 .3a%::: 11E1''IgUIP'el L'' ''`I'''°2 1 El. _ i §e' i !g!.1 ilfilt-iii .313' `2 E.132. IbblItt i -8811/11 i 2 2 1 am,soM . Ezi Ni R§ ', 22i2222f! .,....... .„„ 1, sssssss,2 1 ,10, i 1 i , i a 21"Illill Iiiiiiiii giiiiiii ,L°„',L'.,1°„'.1.:t : : gjj‘ilis A . -- t°INI '' 35a21 '41"" "2 -".'VVVMT, '.11Vil; ggAAA EEEl////s . - .!4ii ;:-"2-% g-1N 22222222 12,r '' s' Itilig 1 Ilesu,s,soa 0 0,.. wre g 2 8.1 ,i 80i - A _L, t t .1 1 - °I 51!'' -A-1:11,1111,1114,17‘21491TPIN111144147,1121gRlAVAPkPkPkKkkrisk121211,VIsklIg1814*121218HEMPH1111,11144444444M4A4444,144W fteitlfroompan-i, 1�r CZnj9) rj-; ; a W/M )53 Actual 2011 2012B 2013F 2014F 2015F 2016E 2017F Revenues Other Revenue Interest Income 1,511 3,105 4,585 7 7 1,057 339 Grants 16,625 - - - - - - Misc.(Hillside/Woodlands) 15,179 10,000 10,000 10,000 10,000 10,000 10,000 Transfer In-Liquor Fund 95,592 108,510 200,000 200,000 200,000 225,000 250,000 Donations 1,005 69,691 - - - - - Total Revenue 129,912 191,306 214,585 210,007 210,007 236,057 260,339 Expenditures Playground Safety 23,316 10,000 5,000 5,000 5,000 5,000 5,000 Replace Worn Benchs&Tables - Trail Repairs&Connections 18,803 30,000 32,000 2 66,000 2 100,000 100,000 100,000 Ridgewood East-replacement - - Court Resurfacing 9,300 26,900 Rivers Edge Fountain 2,811 Hydrant Hookups 3,500 Orono Boat Loanding - 1,500 Trott Brook Basket ball court - 61,341 Orono Park Playground 250,000 3 Bailey Point-amenities 40,000 4 Orono Boat Landing Dock 5,200 5 Oak Knoll Well project 5,000 6 Parks Master Plan Update** 30,000 1 35,000 1 YAC Complex well 39,000 4 Deerfield playground replacement 65,000 3 Althletic field amenities 25,000 25,000 25,000 Hillside Improvements - 50,000 50,000 Baldwin Park replacement 45,000 * Lions Park Playground replacement 80,000 Re-Lamp Orono Softball Fields 14,047 Well replacementirepairs 471 Athletic field maintenance 3,907 Great Northern Trail 1,055 Woodland trails house removal - Shelter/shed repairs 6,462 Refurbish Orono fishing pier 7,387 Oak Knoll irrigation repair Hillside amenities 1,126 8,727 , Transfer Out Total Expenditures 88,685 141,968 367,200 210,000 175,000 260,000 180,000 Revenues less Expenditures 41,227 49,338 (152,615) 7 35,007 (23,943) 80,339 Balance, - 52;280 ,403i507,„ .`.'.15 230 7 25,244 114 04400414 '".Ending - 10307'. 230 231_ 35,244 11,301, 91,640 *=staff is still exploring reallocating these funds to trail repairs or other needs. **=anticipated to do an RFP for both Comp Plan and Park Plan,costs may be reduced. The following projects are anticipate to be on future Park Improvement Plan updates YAC Lights $ 500,000 Skate Park Replacement 250,000 Pavement for YAC complex 150,000 Pavement for YAC football 100,000 Orono Parking Lot 500,000 Interpretive/Ski chalet 500,000 Hockey Rink Trott Brook 200,000 Hockey Rink at Lions Park 200,000 Upgrading Lighting at Orono Complex 100,000 Softball Field at Trott brook Park 40,000 updated 09/26/12 RvIc ` i ,(1 Actual 2011 2012B 2013F 2014F 2015F 2016F 2017F Revenues Other Revenue Interest Income 1,511 3,105 4,585 457 (1,929) 473 (4,853) Grants 16,625 - - - - - Misc.(Hillside/Woodlands) 15,179 10,000 10,000 10,000 10,000 10,000 10,000 Transfer In-Liquor Fund 95,592 108,510 300,000 300,000 300,000 325,000 350,000 Donations 1,005 69,691 - - - - Total Revenue 129,912 191,306 314,585 310,457 308,071 335,473 355,147 Expenditures Playground Safety 23,316 10,000 4,500 5,000 5,000 5,000 5,000 Replace Worn Benchs&Tables - Trail Repairs&Connections 18,803 30,000 100,000 2 100,000 2 100,000 100,000 100,000 Ridgewood East-replacement - - Court Resurfacing 9,300 26,900 Rivers Edge Fountain 2,811 Hydrant Hookups - 3,500 Orono Boat Loanding - 1,500 Trott Brook Basket ball court - 61,341 Orono Park Playground 250,000 3 Downtown Parking Lot Landscape - 5 Bailey Point-amenities 40,000 4 Orono Boat Landing Dock 5,200 5 Dog Park irrigation and trees 11,500 7 Oak Knoll Well project 8,000 6 Park Property Lines 3,000 8 3,000 6 3,000 3,000 3,000 Parks Master Plan Update** 30,000 1 35,000 1 Smart Irrigation System 18,000 8 YAC Complex well 39,000 4 Deerfield playground replacement 65,000 3 Flush toilets 125,000 7 - Althletic field amenities 25,000 25,000 25,000 Hillside Improvements 50,000 50,000 50,000 Baldwin Park replacement 45,000 * Splash Pad @ Orono 250,000 Lions Park Playground replacement 80,000 Re-Lamp Orono Softball Fields 14,047 Well replacement/repairs 471 Athletic field maintenance 3,907 Great Northern Trail 1,055 Woodland trails house removal - Shelter/shed repairs 6,462 Refurbish Orono fishing pier 7,387 Oak Knoll irrigation repair - Hillside amenities 1,126 8,727 Transfer Out Total Expenditures 88,685 141,968 452,200 390,000 ' 228,000 513,000 183,000 Revenues less Expenditures 41,227 49,338 (137,615) (79,543) 80,071 (177,527) 172,147 C4,0041ftttftatitA0eittlftiftg.: • �2r ,....-" It , 'r flzs. 02,844 ''. 0;00' ',., ( , 6a '. {'[i r .... 4 _ .. - !:i[i l,�.„�Lz:.x t s f F Dk `� 23O 7 9 F�a�1T. E. (i 1s O / ,..,: a '.,; *=staff is still exploring reallocating these funds to trail repairs or other needs. **=anticipated to do an REP for both Comp Plan and Park Plan,costs may be reduced. The following projects are anticipate to be on future Park Improvement Plan updates YAC Lights $ 500,000 Skate Park Replacement 250,000 Pavement for YAC complex 150,000 Pavement for YAC football 100,000 Orono Parking Lot 500,000 Interpretive/Ski chalet 500,000 Hockey Rink Trott Brook 200,000 Hockey Rink at Lions Park 200,000 Upgrading Lighting at Orono Complex 100,000 Softball Field at Trott brook Park 40,000 updated 09/26/12