3.6. SR 06-10-2002TO:
FROM:
DATE:
SUBJECT:
ITEM # 3.6.
MEMORANDUM
Mayor and Council
Pat Klaers, City Administrator
June 10, 2002
Consider Hours Increase for Office Assistant in City Recreation
Attached is a memo from the Finance Director and from the Recreation Manager regarding
the cost and need to increase hours for Office Assistant Lana Huberty in the City Recreation
Department. Lana was hired as a three-quarter-time position and it has been almost
impossible to keep her hours worked at 30 per week due to the workload. This increased
hours is not in the budget, as we had no idea how much time it would take to run City
Recreation and how much time Lions Park Center would take to manage. However,
recreation revenues are exceeding projections and should cover the expenses for the
additional hours. I have discussed this position with the Finance Director and I support this
request. This request requires Council approval.
S/Council/Pat/HubcrtyLHourslncrcase
MEMORANDUM
TO:
Pat Klaers, City Administrator
FROM:
Lori Johnson, Finance Director
DATE: June I 0, 2002
SUBJECT: Recreation Department Office Assistant Budget Impact
You recently requested information on the recreation department's request that the part time
office assistant position be made full time July 1. The recreation department budget
included :$20,565 for the part time office assistant position assuming 30 hours per week.
When Lana Huberty was hired to fill this position, the hours were reduced to 25 hours per
week and the pay rate was increased. However, Lana has averaged approximately 35 hours
per week since she started. Taking these changes into account and making the position full
time on July 1, 2002, increase the position cost to approximately $26,500 or $5,880 more
than budgeted.
MEMORANDUM
TO:
Pat Klaers
FROM:
DATE:
SUBJECT:
Michele Bergh
June 6, 2002
Lana Huberty, Office Assistant
Lana was hired as an Office Assistant to work 25 hours per week. When we filled this
position we had not moved into Lions Park Center and did not have a clear picture about
the time it would take to manage the facility. In tracking time spent, it appears Lana is
spending approximately 8 hours each ~veek answering questions, processing requests, and
preparing the facility for use. Additionally, we added the responsibility of managing the
concession stand at the Adult Softball Complex. This takes approximately 5 hours a week
administrative time to schedule staff, order supplies and coordinate tournaments. Lana's
hours have been approximately 35 hours each ~veek and we just continue to get busier. We
are looking to manage the Adult Softball Complex itself in 2003 and are preparing for this
transition now.
As of May 31st, our program revenue total is over $45,000. We projected a year-end total of
$80,000. I estimate our year-end total for program revenue will be approximately $90,000
with the growth xve are experiencing. We have also brought in $3,000 in concession stand
sales in one month, $2,000 in park use fees through May 31~t, $3,000 in Lions Park Center
use through May 31st, and $1,200 in Lions Park Center rent through May 31~'t.
I am requesting Lana's position as Office Assistant become a full time position with benefits
effective July 1, 2002. I believe that our additional revenue will cover the expenses for this
as well as the additional hours she has been working the past three months.