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01-05-2004 HR MIN SPECIAL MEETING OF THE ELK RIVER • HOUSING AND REDEVELOPMENT AUTHORITY HELD AT THE ELK RIVER SENIOR HALL LITTLE THEATER MONDAY,JANUARY 5, 2004 Members Present: Chair Toth,Commissioners Thompson,Lieser,Motin and Wilson Staff Present: Catherine Mehelich,Executive Director;Assistant Director of Economic Development Heidi Steinmetz,City Administrator Pat Klaers,Recording Secretary Debbie Huebner 1. Call Meeting To Order Pursuant to due call and notice thereof,the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:00 p.m.by Chair Toth. 2. Consider January 5,2004 HRA Agenda COMMISSIONER THOMPSON MOVED TO APPROVE THE JANUARY 5,2004 HRA AGENDA AS PRESENTED. COMMISSIONER WILSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Consent Agenda • COMMISSIONER THOMPSON MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 1. NOVEMBER 24,2003 HRA MINUTES -APPROVED 2. CHECK REGISTER-APPROVED 3. REVENUE/EXPENDITURE REPORT-APPROVED 4. BALANCE SHEET -APPROVED COMMISSIONER WILSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike There was no one present for Open Mike. 5. Annual Meeting Business: a. Election of Officers: CHAIR COMMISSIONER MOTIN NOMINATED STEWART WILSON AS CHAIR. COMMISSIONER THOMPSON SECONDED THE NOMINATION. COMMISSIONER LIESER NOMINATED LARRY TOTH FOR CHAIR. COMMISSIONER WILSON SECONDED THE NOMINATION. HRA Minutes January s,2004 Page 2 THE COMMISSION VOTED 4-0 TO ELECT STEWART WILSON AS CHAIR OF THE HOUSING AND REDEVELOPMENT AUTHORITY FOR 2004. COMMISSIONER WILSON ABSTAINED. VICE CHAIR COMMISSIONER TOTH NOMINATED PAUL MOTIN FOR VICE CHAIR. COMMISSIONER LIESER SECONDED THE NOMINATION. COMMISSIONER THOMPSON MOVED TO CLOSE THE NOMINATIONS. COMMISSIONER TOTH SECONDED THE MOTION. THE MOTION CARRIED 4-0. THE COMMISSION VOTED 4-0 TO ELECT PAUL MOTIN AS VICE CHAIR OF THE HOUSING AND REDEVELOPMENT AUTHORITY FOR 2004. COMMISSIONER MOTIN ABSTAINED. SECRETARY COMMISSIONER THOMPSON NOMINATED JEAN LIESER AS SECRETARY. COMMISSIONER TOTH SECONDED THE NOMINATION. COMMISSIONER LIESER NOMINATED LARRY TOTH AS SECRETARY. • COMMISSIONER THOMPSON SECONDED THE NOMINATION. THE COMMISSION VOTED 4-0 TO ELECT JEAN LIESER AS SECRETARY FOR THE HOUSING AND REDEVELOPMENT AUTHORITY FOR 2004. COMMISSIONER LIESER ABSTAINED. b. Appoint Executive Director MOVED BY COMMISSIONER TOTH AND SECONDED BY COMMISSIONER TOTH TO APPOINT CATHERINE MEHELICH EXECUTIVE DIRECTOR OF THE HOUSING AND REDEVELOPMENT AUTHORITY. MOTION CARRIED 5-0. c. Designate Official Newspaper MOVED BY COMMISSIONER MOTIN AND SECONDED BY COMMISSIONER LIESER TO DESIGNATE THE STAR NEWS AS THE OFFICIAL NEWSPAPER FOR THE HRA FOR 2004.MOTION CARRIED 5-0. d. Designate Official Depositories MOVED BY COMMISSIONER TOTH AND SECONDED BY COMMISSIONER THOMPSON TO DESIGNATE THE FOLLOWING OFFICIAL DEPOSITORIES FOR THE HRA FOR 2004: • • FIRST NATIONAL BANK OF ELK RIVER HRA Minutes January 5,2004 Page 3 • 4M FUND • WELLS FARGO BANK • THE BANK OF ELK RIVER • USBANK MOTION CARRIED 5-0. Commissioner Motin asked if TCF Bank was interested in being a depository for the HRA. Executive Director Catherine Mehelich stated that she was not aware of TCF Bank being added to the list of depositories for the City of Elk River,but that she would check with the Finance Director to see if they have expressed an interest. e. Discussion of Bylaws and any Suggested Amendments Ms.Mehelich reviewed the proposed changes to the HRA Bylaw Sections 2.2 and 2.5 regarding moving the HRA meeting date to the 1st Monday of each month. COMMISSIONER THOMPSON AND SECONDED BY COMMISIONER TOTH MOVED TO APPROVE THE FOLLOWING AMENDMENT TO THE HOUSING AND REDEVELOPMENT AUTHORITY BYLAW SECTIONS 2.2 AND 2.5: 2.2.) ANNUAL MEETING- "THE ANNUAL MEETING OF THE AUTHORITY SHALL BE HELD AT THE PRINCIPAL OFFICE OF THE AUTHORITY ON THE FIRST MONDAY OF JANUARY AT 5:00 P.M.,OR SUCH OTHER LOCATION AS DESIGNATED IN THE NOTICE OF THE ANNUAL MEETING." 2.5.) REGULAR MEETINGS AND ORDER OF BUSINESS AT REGULAR MEETINGS-"REGULAR MEETINGS SHALL BE HELD BY THE AUTHORITY ON THE FIRST MONDAY OF EACH MONTH AT 5:00 P.M. AT THE PRINCIPAL OFFICE OF THE AUTHORITY,UNLESS OTHERWISE DESIGNATED,AND SHALL BE OPEN TO THE PUBLIC." MOTION CARRIED 5-0. 6.1. Update on Housing Work Plan Assistant Director of Economic Development Heidi Steinmetz explained that at the November HRA meeting,the HRA directed staff to resend the housing availability and affordability survey to the retail/service businesses. She noted that the results will be reported at the February 2004 meeting. 6.2. Update on Housing Programs Ms.Steinmetz explained the Minnesota Housing Finance Agency's (MHFA)Minnesota City Participation Program(MCPP). She noted that the Elk River HRA has not participated in the program since 1996,however,Sherburne County has applied and been awarded an allocation for the last several years. The funds that the County receives are equally disbursed to all cities within Sherburne County. Therefore,staff does not recommend a separate city • application. HRA Minutes January 5,2004 Page 4 Ms. Steinmetz indicated that an update on the Central MN Housing Partnership's Life Cycle Housing Program was included in the Commissioners'packet. Ms.Steinmetz noted that staff will forward the Home Rental Rehabilitation Program information to Elk River apartment property owners and managers. Director of Economic Development Catherine Mehelich stated that there has been some participation in the program by local rental property owners in the past several years. 7. Discuss Update of Economic Development Strategic Plan Ms.Mehelich explained that it has been four years since the Economic Development Strategic Plan has been updated and that staff has included funds in the 2004 budget to update the plan. The Economic Development Strategic Plan provides a framework for the EDA,HRA and Council to work within and focuses staff energies on those priority areas important to the economic health of the City. Ms.Mehelich stated that the EDA supports an update to the plan and that preliminary plans include conducting two 4-5 hour work sessions;one in February or March,and a second in April or May. At the first session,a designated committee will review the previous plan; review the strengths,weaknesses,opportunities and threats (SWAT),and evaluate the City's progress on the existing plan. The second session will include reviewing the current priorities,setting new or modifying existing priorities,creating an implementation plan,and determining the next steps to implement the plan. • Staff will continue to update to HRA as to schedule dates and location for the work sessions. 8. Other Business-None 7. Adjournment There being no other business,MOTION BY COMMISSIONER THOMPSON SECONDED BY COMMISSIONER MOTIN TO ADJOURN THE MEETING. MOTION CARRIED 5-0. The meeting of the Elk River Housing and Redevelopment Authority adjourned at 5:25 p.m. Debbie Huebner Recording Secretary 410