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06-07-2004 HR MIN MEETING OF THE ELK RIVER 4110 HOUSING AND REDEVELOPMENT AUTHORITY HELD AT THE ELK RIVER CITY HALL MONDAY,JUNE 7, 2004 Members Present: Chair Wilson,Commissioners Thompson and Lieser. Commissioner Motin Arrived at 5:03 p.m. Members Absent: Commissioner Toth Staff Present: Executive Director of Economic Development Catherine Mehelich, Assistant Director of Economic Development Heidi Steinmetz,City Administrator Pat Klaers,Recording Secretary Debbie Huebner 1. Call Meeting To Order Pursuant to due call and notice thereof,the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:00 p.m.by Chair Wilson. 2. Consider June 7,2004 HRA Agenda MOVED BY COMMISSIONER THOMPSON AND SECONDED BY COMMISSIONER LIESER TO APPROVE THE JUNE 7,2004,HRA AGENDA 5 AS PRESENTED. MOTION CARRIED 3-0. 3. Consider Consent Agenda MOVED BY COMMISSIONER LIESERAND SECONDED BY COMMISSIONER THOMPSON TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 1. MAY 3,2004 HRA MINUTES 2. CHECK REGISTER 3. APRIL 2004 REVENUE/EXPENDITURE REPORT 4. APRIL 2004 BALANCE SHEET 5. MAY 2004 REVENUE/EXPENDITURE REPORT 6. MAY BALANCE SHEET MOTION CARRIED 3-0. Commissioner Motin arrived at this time (5:03 p.m.) 4. Open Mike There was no one present for Open Mike. • Housing&Redevelopment Authority Page 2 June 7,2004 5. Downtown Revitalization Project Update • Director Catherine Mehelich explained that the Key Points to a Final Development Agreement with MetroPlains were approved by the HRA in May,which included a plan for the Bluff Block to proceed prior to,or simultaneously with,the Jackson Block construction. She reviewed the next steps which include establishment of a tax increment financing plan and drafting a final development agreement. She noted that drafting of the development agreement will run concurrent to the TIF process and referred the Commissioners to the schedule of events for the TIF plan submitted by Ehlers&Associates in their packet. Ms. Mehelich stated that MetroPlains anticipates starting construction of the Bluff Block by Spring 2005. Commissioner Motin asked for clarification on the September 6,2004 reference to "Plans" on the schedule of events. Ms.Mehelich stated that the"Plans" refer to the TIF Plan, noting that there may be one district for both projects. He questioned why the Planning Commission is scheduled to review the Plan before the HRA. Ms.Mehelich stated that this is due to the timing of meetings and that the Planning Commission review could be scheduled after the HRA,if desired. She explained that the Planning Commission's review consists of making a determination for whether or not the Plan is in compliance with the City's Comprehensive Plan. The Commission concurred that the schedule was satisfactory as presented. Chair Wilson opened the meeting to comments from the public. Keith Holme, co-owner of the Kemper Drug building, stated that Mr.Nadeau informed • him that no one has been in contact with him regarding purchase of his property. Cliff Lundberg,400 Jackson Avenue,asked when the developer would be providing the development cost information. He questioned how the TIF Plan could be completed without knowing the costs of the project. Ms.Mehelich stated that the developer has obtained preliminary bids and that firm costs will be included in the final development agreement. Mr.Lundberg questioned what other types of funding the City would be providing over and above the TIP. Ms.Mehelich stated that reductions in the SAC and WAC,and a dedicated us of park dedication fees are under discussion. She noted that the key points agreement includes language to ensure that the City is not providing too much assistance. Commissioner Thompson asked if the TIF will be set up as a"pay-as-you-go"note.Ms. Mehelich stated yes. Mr.Lundberg suggested that the financial information for the project be put on the City's website. Mr.Holme stated that he felt the information should be published in the Star News. He asked if the two projects would be constructed simultaneously,and if not,would the Bluff Block will be constructed first. Chair Wilson stated yes. Chair Wilson noted that Mr. Holme's question regarding Mr.Nadeau's property should be directed to the developer. Jeanne Kelsey of MetroPlains Development,explained that Ken Brooks,Broker for KJB Real Estate Services,has been in contact with Mr.Nadeau and that the preliminary • environmental work has been completed on his property. Housing&Redevelopment Authority Page 3 June 7,2004 Ms.Steinmetz suggested that Mr.Lundberg set up an appointment to go over the financial • information with staff. Ms.Mehelich noted that a proposal for relocation consultation services has been reviewed and accepted by the City Attorney. She stated that Conworth,Inc.,the relocation advisors, have been authorized to start working with the affected property owners and tenants and that the cost for these services would be borne by MetroPlains. 6. Arrow Building Center Redevelopment Project Update Assistant Director Heidi Steinmetz stated that Arrow Building Center has withdrawn their request for City Tax Rebate Financing. She noted that they have decided to seek a site in another city due to challenges on the redevelopment site to accommodate the needs of the lumberyard expansion. Commissioner Thompson asked if they have been working with staff for another site in Elk River. Ms.Steinmetz stated that there are no other suitable sites where outdoor storage is permitted. She noted that outdoor storage is allowed in Cascade Industrial Park,but all of the parcels are sold and the new site would likely require city water for sprinkler systems. The Commissioners expressed their regret that Arrow was planning to move out of Elk River. 7. Call Special Meeting for Wednesday,June 30,2004 for a Worksession Regarding a Redevelopment Plan for North of the Railroad Tracks Downtown 1111 Ms. Steinmetz stated that Wednesday,June 30,2004 has been tentatively set for the worksession to discuss a redevelopment plan for the downtown area north of Highway 10. MOTION BY COMMISSIONER MOTIN AND SECONDED BY COMMISSIONER THOMPSON TO CALL A SPECIAL MEETING OF THE HRA FOR A WORKSESSION AND TO DISCUSS REGULAR BUSINESS ON WEDNESDAY,JUNE 30,2004 AT 4:00 P.M.IN THE UPPER TOWN CONFERENCE ROOM AT CITY HALL. MOTION CARRIED 4-0. 8. Discuss Schedule Options for July I-RA Meeting Ms.Mehelich stated that several HRA Commissioners have scheduling conflicts with the July 6th Regular HRA meeting. She noted that calling a public hearing for the Downtown Project TIF Plan could be approved as a consent agenda item at the June 30th Special Meeting. MOVED BY COMMISSIONER MOTIN AND SECONDED BY COMMISSIONER LIESER TO CANCEL THE JULY HRA MEETING. MOTION CARRIED 4-0. 9 Adjournment There being no other business,MOVED BY COMMISSIONER THOMPSON AND SECONDED BY COMMISSIONER LIESER TO ADJOURN THE MEETING. MOTION CARRIED 4-0. • Housing&Redevelopment Authority Page 4 June 7,2004 The meeting of the Elk River Housing and Redevelopment Authority adjourned at 5:30 p.m. Debbie Huebner Recording Secretary