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8.2. SR 12-13-2012 El REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 8.2 AGENDA SECTION MEETING DATE PREPARED BY General Business December 17,2012 Tim Simon, Finance Director ITEM DESCRIPTION REVIEWED BY 2013-2017 Capital Improvement Plan Cal Portner,City Administrator REVIEWED BY ACTION REQUESTED Consider adoption of the 2013-2017 Capital Improvement Plan (CIP). BACKGROUND/DISCUSSION Over the past several months, city staff and the Council have been reviewing the proposed 2013-2017 CIP leading up to its adoption. During various work sessions,we reviewed the costs, funding sources, cash flow analysis (5-year projections),and the general purpose of the projects. The CIP is a revolving document that is re-evaluated on an annual basis;upon each annual update some projects will be deleted, added,or even delayed,reflecting community needs and financial ability to fund the project.The CIP is a long-term planning tool and all purchases will come back to Council for approval. This update to the CIP does continue to address the beautification goal with monument signs and boulevard improvements. In addition,the Comprehensive Plan and Park Master Plan updates are planned for 2013. Two projects that will be discussed further in the future CIP updates are the Ice Arena and Pinewood Clubhouse projects. Both items are under review by the park and recreation director. One project planned for 2012 was the E-timekeeping,the committee working on it has asked for it to be carried over to 2013 (see page 76). FINANCIAL IMPACT See various funding sources identified in the 2013-2017 CIP. ATTACHMENTS • 2013-2017 Capital Improvement Plan • 2013 equipment listing purchases (funded out of Equipment Replacement Fund) Action Motion by Second by Vote Follow Up r-- BY tNATURE City of Elk fiver CAPITAL IMPROVEMENT PLAN 2013 - 2017 City Of Elk River CAPITAL IMPROVEMENT PLAN 2013 —2017 Enclosed is the City of Elk River's Capital Improvement Plan (CIP) for the years 2013- 2017. The document has been prepared for the City Council and Community to anticipate major expenditures in advance of the year they may become budget requests. The CIP is a planning tool that forecasts the City's capital needs over a five-year period based on the City's long-range plans, goals, and policies. City staff estimates the amount of funding that is needed for projects to be completed in the next five years. Projects listed in the first year are included in the budget and upon each annual update of the CIP some projects will be deleted, added, or even delayed reflecting community needs and financial ability to fund the project. Approval of the CIP by Council does not authorize spending or initiation of a given project nor allocate funding for any of the projects; it simply states that the Council's support and acknowledgement of the Capital Improvement Plan as a planning tool. Capital improvements to streets, parks, buildings, equipment, software, and vehicles are included in the CIP. This plan shows the estimated project costs and the anticipated funding source. Specific information is shown on each project within this document. The CIP does not put specific designation on the priority of the projects. This uniqueness of the type of project generally is associated with a funding source. Cash flow estimates are done frequently to review cash reserve levels associated with the project funds. City of Elk River, Minnesota Capital Improvement Plan 2013 thru 2017 PROJECTS BY FUNDING SOURCE Source Project# Priority 2013 2014 2015 2016 2017 Total (Capital Outlay Reserve I Annual Technology Upgrades TC-01 n/a 50,000 352,000 120,000 52,000 30,000 604,000 Timekeeping Software TC-03 n/a 75,000 75,000 Capital Outlay Reserve Total 125,000 352,000 120,000 52,000 30,000 679,000 (City Development Fund I Comprehensive Plan Update Plan-02 n/a 56,000 56,000 City Development Fund Total 56,000 56,000 [Developer Fees I Annual Sealcoat Program SC-03 n/a 14,100 14,100 Developer Fees Total 14,100 14,100 [Equipment Certificates I Fire Truck Replacement-Other FD-05 n/a 950,000 950,000 Equipment Certificates Total 950,000 950,000 ,Equipment Replacement Fund i Annual Equipment Replacement 101 n/a 42,500 60,000 47,000 27,000 176,500 Vehicle Replacement BZ-01 n/a 26,000 26,000 26,000 26,000 26,000 130,000 Vehicle Replacement FD-01 n/a 25,000 45,000 45,000 115,000 Fire Truck Replacement-Engines FD-03 n/a 500,000 500,000 Fire Department-Other equipment FD-07 n/a 25,000 25,000 Marked Squad Replacement&Additions PD-01 n/a 105,000 70,000 140,000 70,000 105,000 490,000 Unmarked Squad Replacement&Additions PD-02 n/a 34,000 25,000 50,000 50,000 0 159,000 CSO Vehicle Replacement&Additions PD-03 n/a 34,000 34,000 34,000 102,000 Police Department-Other Equipment PD-04 n/a 27,000 6,000 12,000 12,000 57,000 2013 Park Maintenance Equipment PK-13 n/a 186,250 186,250 2014 Park Maintenance Equipment PK-14 n/a 154,500 154,500 2015 Park Maintenance Equipment PK-15 n/a 150,950 150,950 2016 Park Maintenance Equipment PK-16 n/a 215,950 215,950 2017 Park Maintenance Equipment PK-17 n/a 218,950 218,950 Vehicle Replacement-pickup trucks ST-01 n/a 73,000 28,000 73,000 174,000 Dump Truck Replacement ST-02 n/a 205,000 205,000 410,000 Heavy Equipment Replacement ST-03 n/a 343,000 343,000 Other Equipment Replacement ST-04 n/a 130,000 95,800 117,200 104,800 447,800 Equipment Replacement Fund Total 682,750 704,300 641,150 777,750 1,249,950 4,055,900 2013-2017 CAPITAL IMPROVEMENT PLAN Page I Source Project# Priority 2013 2014 2015 2016 2017 Total :Federal Grants 1 Eastern Area Trail&Mobility Imp. 11-32 n/a 320,000 320,000 Federal Grants Total 320,000 320,000 General Fund Operating I Website upgrade/refresh AD-04 n/a 19,000 19,000 Upgrade Radio Communications(EOC) EP-02 n/a 12,000 12,000 Commercial building keybox replacement program FD-08 n/a 20,000 20,000 Vehicle extrication equipment FD-09 n/a 16,000 16,000 Annual Sealcoat Program SC-03 n/a 73,029 71,276 50,958 74,156 112,549 381,968 GPS salt controllers ST-16 n/a 20,000 20,000 Annual Technology Upgrades TC-01 n/a 25,900 10,900 7,500 44,300 General Fund Operating Total 185,929 82,176 58,458 74,156 112,549 513,268 Government Buildings Reserve Activity Center BL-07 n/a 127,370 32,470 11,040 170,880 Fire Station#1 projects BL-11 n/a 116,250 48,000 164,250 Lions Park Building BL-13 n/a 7,000 7,000 Fire Station#3 FD-06 n/a 2,533,865 2,533,865 Floor repair/replacement projects PS-03 n/a 5,000 54,120 33,122 92,242 Annual Sealcoat Program SC-03 n/a 15,000 15,000 15,000 15,000 15,000 75,000 Government Buildings Reserve Total 138,250 147,370 149,590 59,162 2,548,865 3,043,237 GRE reserve I Land Acquisition(previous commitments) PF-90 n/a 747,300 747,300 GRE reserve Total 747,300 747,300 Ice Arena I Ice Arena Equipment IA-01 n/a 120,000 120,000 Ice Arena Major Building Repair IA-02 n/a 357,300 357,300 Ice Arena Total 357,300 120,000 477,300 Liquor Fund I Northbound Building Maintenance LS-01 n/a 100,000 100,000 Westbound Liquor Store LS-02 n/a 15,000 15,000 Liquor Fund Total 15,000 100,000 115,000 Municipal State Aid I 193rd Avenue Extension to CR13 I1-18 n/a 505,542 505,542 Pavement Management Program PM-01 n/a 1,720,000 1,000,000 2,720,000 Annual Sealcoat Program SC-03 n/a 287,621 293,374 299,241 305,226 311,331 1,496,793 Signalization of 193rd Avenue&Evans Street ST-12 n/a 250,000 250,000 Municipal State Aid Total 793,163 293,374 2,019,241 305,226 1,561,331 4,972,335 2013-2017 CAPITAL IMPROVEMENT PLAN Page 2 Source Project# Priority 2013 2014 2015 2016 2017 Total Park Dedication I Land Acquisition(previous commitments) PF-90 n/a 747,300 747,300 Park Dedication Total 747,300 747,300 [Park Improvement Fund II 2013 park improvement projects PIF-13 n/a 417,200 417,200 2014 park improvement projects PIF-14 n/a 260,000 260,000 2015 park improvement projects PIF-15 n/a 258,000 258,000 2016 park improvement projects PIF-16 n/a 258,000 258,000 2017 park improvement projects PIF-17 n/a 258,000 258,000 Park Improvement Fund Total 417,200 260,000 258,000 258,000 258,000 1,451,200 Sewer Fund Comprehensive Plan Update Plan-02 n/a 4,000 4,000 Lift Station Rehabilitation WW-02 n/a 86,000 60,000 60,000 206,000 Jet/Vacuum truck WW-03 n/a 400,000 400,000 Buildings WW-05 n/a 500,000 500,000 Vehicle Replacement WW-06 n/a 30,000 70,000 100,000 Upgrade Boiler WW-14 n/a 125,000 125,000 Replace Generators WW-15 n/a 110,000 110,000 Plant Expansion Master Plan WW-17 n/a 4,400,000 4,400,000 Upgrade TF,Controls&Pumps WW-19 n/a 150,000 150,000 Bio solids disposal handling WW-24 n/a 2,000,000 2,000,000 SCADA System WW-25 n/a 450,000 450,000 Effluent Reuse Project WW-26 n/a 285,750 285,750 Phosphorus Monitoring System WW-28 n/a 30,000 30,000 Sewer Fund Total 405,750 3,040,000 620,000 60,000 4,635,000 8,760,750 Special Assessments Pavement Management Program PM-01 n/a 1,430,000 1,780,000 1,770,000 4,980,000 Special Assessments Total 1,430,000 1,780,000 1,770,000 4,980,000 State grants Effluent Reuse Project WW-26 n/a 285,750 285,750 State grants Total 285,750 285,750 Street Improvement Reserve I Intersection Enhancements 11-00 n/a 150,000 100,000 250,000 Eastern Area Trail&Mobility Imp, II-32 n/a 80,000 80,000 Intersection Improvements I1-33 n/a 30,000 30,000 30,000 30,000 30,000 150,000 Monument Signs I1-34 n/a 40,000 40,000 40,000 120,000 Boulevard Improvements /1-35 n/a 80,000 100,000 80,000 260,000 Comprehensive Plan Update Plan-02 n/a 8,000 8,000 Pavement Management Program PM-01 n/a 1,420,000 1,420,000 Signal Light Painting SL-09 n/a 30,000 12,000 42,000 Transportation Plan Update ST-14 n/a 50,000 50,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 3 Source Project# Priority 2013 2014 2015 2016 2017 Total Street Improvement Reserve Total 1,608,000 310,000 170,000 142,000 150,000 2,380,000 Tax Supported Bond Issue Pavement Management Program PM-01 n/a 500,000 1,560,000 2,060,000 Tax Supported Bond Issue Total 500,000 1,560,000 2,060,000 To Be Determined I Ice Arena Remodel/Expansion 1A-04 n/a 300,000 7,800,000 8,100,000 To Be Determined Total 300,000 7,800,000 8,100,000 [Trunk Utility Fund I 185th Ave Road Rebuild 11-36 n/a 185,000 185,000 South West Pressure Zone 11-37 n/a 40,000 40,000 Well#7 Filter 11-38 n/a 280,000 280,000 Proctor Ave water main /1-39 n/a 250,000 250,000 Highland Ave.Water Maint. 11-40 n/a 150,000 150,000 Phase II Natures Edge Business Park 11-41 n/a 500,000 500,000 Trunk Utility Fund Total 225,000 280,000 900,000 1,405,000 Water Fund I Comprehensive Plan Update Plan-02 n/a 4,000 4,000 Water Fund Total 4,000 4,000 GRAND TOTAL 8,237,792 7,139,220 14,116,439 1,848,294 14,775,695 46,117,440 2013-2017 CAPITAL IMPROVEMENT PLAN Page 4 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# AD-04 Project Name Website upgrade/refresh Type Technology Department Administration Useful Life 5 years Contact City Clerk Category Technology/Communiciations Priority n/a Description Upgrade City website Justification I The last website upgrade was in 2007. As communication needs are constantly changing,it is recommended the website be updated every 4 years. The website upgrade will offer more engagement and self-assistance tools,thereby enhancing the end-user's navigational experience. Expenditures 2013 2014 2015 2016 2017 Total Planning/Design 19,000 19,000 Total 19,000 19,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund Operating 19,000 19,000 Total 19,000 19,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 5 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# BZ-01 Project Name Vehicle Replacement Type Vehicle Department Building&Environmental ~ Useful Life 10 years Contact Building&Env.Admin. Category Vehicles Priority n/a V- ., Description Replacement vehicles for building inspectors/code enforcement/environmental division based on 10 year useful life,mileage and general condition. 2013-2002 Dodge pickup 2014-2001 Chevy pickup 2015-2003 Chevy Tahoe(Transferred in 2012 from the Fire Department) 2016-2004 Ford Explorer 2017-2005 Ford Explorer Justification The building safety department is looking at replacing the vehicle with a hybrid/smaller SUV type replacement. The 2015 vehicle replacement is the 2003 Chevy Tahoe which will be transferred from Fire in 2012. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 26,000 26,000 26,000 26,000 26,000 130,000 Total 26,000 26,000 26,000 26,000 26,000 130,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 26,000 26,000 26,000 26,000 26,000 130,000 Total 26,000 26,000 26,000 26,000 26,000 130,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 6 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# EP-02 Project Name Upgrade Radio Communications (EOC) Type Equipment Department Emergency Management Useful Life 10 years Contact Fire Chief Category Equipment Priority n/a Description Upgrade radio communications equipment in emergency operations center. Justification Current equipment in the emergency operations center is not compatible with the new state-wide ARMER radio system. Upgrade will enable interoperability between city departments in a large-scale disaster/emergency. Expenditures 2013 2014 2015 2016 2017 Total Equipment 12,000 12,000 Total 12,000 12,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund Operating 12,000 12,000 Total 12,000 12,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 7 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# FD-01 Project Name Vehicle Replacement . �1 Type Vehicle Department Fire Useful Life 9 years Contact Fire Chief Category Vehicles Priority n/a Description Replace inspector vehicles as follows: 2015-Fire prevention pickup(2001 F350) 2016-Duty Officer/command vehicle(2005 Ford Expedition) 2017-Inspector 2(2006 Ford Explorer) Justification Fire Prevention Truck originally received on a FEMA grant to be used with the FEMA trailer. Replacement truck will be more of a multi-purpose vehicle. Duty Officer vehicle is the primary response vehicle and first on the scene to assess the additional vehicles to follow. This vehicle will be 11 years old in 2016. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 25,000 45,000 45,000 115,000 Total 25,000 45,000 45,000 115,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 25,000 45,000 45,000 115,000 Total 25,000 45,000 45,000 115,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 8 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# FD-03 Project Name Fire Truck Replacement-Engines i%Type Vehicle Department Fire Useful Life 20 years Contact Fire Chief „war( _ snow - t Category Vehicles Priority n/a Description Fire Engine replacements as follow 2017-1997 Engine 1 Justification Primary front-line response unit out of Station#1 Expenditures 2013 2014 2015 2016 2017 Total Vehicles 500,000 500,000 Total 500,000 500,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 500,000 500,000 Total 500,000 500,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 9 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# FD-05 Project Name Fire Truck Replacement- Other Type Vehicle Department Fire Useful Life 25 years Contact Fire Chief Category Vehicles Priority n/a Description Other Fire Truck replacement as follows: 2014- 1990 Aerial Ladder Justification As the only aerial ladder in the fire department's fleet,it is an essential resource utilized at commercial and large residential fires in addition to technical rescue incidents. The established replacement cycle of 25 years takes into consideration the vehicles typical usage and age,which after 25 years is requiring more regular and costly service.Advancements in aerial technology have also made newer model vehicles safer and more versatile to better meet the needs of today's fire service. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 950,000 950,000 Total 950,000 950,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Certificates 950,000 950,000 Total 950,000 950,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 10 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# FD-06 Project Name Fire Station#3 Type Building Department Fire Useful Life 50 years Contact Fire Chief Category Buildings Priority n/a Description Construct Fire Station#3 to decrease call time for eastern part of City. Justification 1 Based on current population growth,a station will be needed in the Eastern area as an enhancement for response time. Expenditures 2013 2014 2015 2016 2017 Total Equipment 750,000 750,000 Buildings 1,783,865 1,783,865 Total 2,533,865 2,533,865 Funding Sources 2013 2014 2015 2016 2017 Total Government Buildings Reserve 2,533,865 2,533,865 Total 2,533,865 2,533,865 2013-2017 CAPITAL IMPROVEMENT PLAN Page 11 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# FD-07 Project Name Fire Department-Other equipment Type Equipment Department Fire Useful Life 5 years Contact Fire Chief Category Equipment Priority n/a Description In-truck computers(4 computers) Justification The computers will allow for an interface with the County's dispatch system and provide Hazmat data and dispatch applications. Expenditures 2013 2014 2015 2016 2017 Total Equipment 25,000 25,000 Total 25,000 25,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 25,000 25,000 Total 25,000 25,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 12 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# FD-08 Project Name Commercial building keybox replacement program Type Equipment Department Fire Useful Life Unassigned Contact Fire Chief Category Equipment Priority n/a Description Beginning in 2013,the Elk River Fire Department will be launching an incentive program with the goal of upgrading existing commercial key boxes with in the fire district. Justification The intent of the program is to replace aging key boxes with newer,weather resistant boxes manufactured by the Knox-Box company. The new boxes will be compatible with the new master key system that is scheduled to be deployed in 2013. Expenditures 2013 2014 2015 2016 2017 Total Equipment 20,000 20,000 Total 20,000 20,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund Operating 20,000 20,000 Total 20,000 20,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 13 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# FD-09 Project Name Vehicle extrication equipment Type Equipment Department Fire Useful Life Unassigned Contact Fire Chief Category Equipment Priority n/a Description Upgrade vehicle extrication equipment Justification Continue replacement of hydraulic rescue equipment. In 2010,the equipment on Rescue 1 was upgraded. 2013 goal is to upgrade equipment on Engine 3. Expenditures 2013 2014 2015 2016 2017 Total Equipment 16,000 16,000 Total 16,000 16,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund Operating 16,000 16,000 Total 16,000 16,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 14 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# IA-01 � Project Name Ice Arena Equipment Type Equipment Department Ice Arena - . Useful Life 10 years Contact Park&Rec.Director Category Equipment Priority n/a tom tag Description 2016- 1999 Electric Ice Resurfacer Justification The existing electric machine was purchased in 1999 and will have over 5,000 hours of use on it.By establishing an ice resurfacer replacement plan the Arena will operate smoothly without unexpected problems arising. Expenditures 2013 2014 2015 2016 2017 Total Equipment 120,000 120,000 Total 120,000 120,000 Funding Sources 2013 2014 2015 2016 2017 Total Ice Arena 120,000 120,000 Total 120,000 120,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 15 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# IA-02 Project Name Ice Arena Major Building Repair • Type Building Department Ice Arena Useful Life 20 years Contact Ice Arena Manager Category Building Maintenance Priority n/a Description 2013 projects include: Replace Barn roof($113,300) Barn dehumidifier($180,000) Desicant wheel on olympic dryer($64,000) Justification I The Barn's roof was installed in the early 70's and is well past its life expectancy. The arena is starting to experience several leaks on the south end. The interior of the Barn structure will continue to deteriorate without a dehumidifier that is sized correctly for the Barn. The desiccant wheel on the dehumidifier is starting to deteriorate and is falling apart. Expenditures 2013 2014 2015 2016 2017 Total Building Maintenance 357,300 357,300 Total 357,300 357,300 Funding Sources 2013 2014 2015 2016 2017 Total Ice Arena 357,300 357,300 Total 357,300 357,300 2013-2017 CAPITAL IMPROVEMENT PLAN Page 16 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# IA-04 Project Name Ice Arena Remodel/Expansion Type Building Department Ice Arena Useful Life 25 years Contact Ice Arena Manager Category Buildings Priority n/a I Description Renovation of Ice Arena which includes reconstruction of the barn and front lobby/zamboni room and a centralized ice plant with two new concrete ice sheets. Justification The barn was built in 1972 and the facility and ice making equipment is close to its life expectancy.Facility usage has outgrown the existing lobby. In addition,the refrigerant currently used in the existing refrigeration systems is R-22, a CFC(Chlorofluorocarbon)refrigerant. The mandate of the Montreal Protocol phases out the manufacture of CFCs,which will eventually make R-22 refrigerant obsolete. Expenditures 2013 2014 2015 2016 2017 Total Planning/Design 300,000 300,000 Buildings 7,800,000 7,800,000 Total 300,000 7,800,000 8,100,000 Funding Sources 2013 2014 2015 2016 2017 Total To Be Determined 300,000 7,800,000 8,100,000 Total 300,000 7,800,000 8,100,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 17 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-00 Project Name Intersection Enhancements Type Infrastructure Department Infrastructure Improvements Useful Life 25 years Contact Engineer Category Street Construction Priority n/a Description Complete enhancements of underperforming intersections within the City of Elk River. Improvements will be considered on a yearly basis and may include costs for right-of-way acquisition and construction of intersection enhancements. Such enhancements may include the extension or addition of turn lanes,restriping,modifications of medians,or drainage. Justification These proposed enhancement projects are relatively small in size and cost for the benefit they will provide to the overall transportation system. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 150,000 100,000 250,000 Total 150,000 100,000 250,000 Funding Sources 2013 2014 2015 2016 2017 Total Street Improvement Reserve 150,000 100,000 250,000 Total 150,000 100,000 250,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 18 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# 11-18 Project Name 193rd Avenue Extension to CR13 Type Infrastructure Department Infrastructure Improvements Useful Life 25 years Contact Engineer Category Street Construction Priority n/a Description Extend 193rd Avenue to connect to CSAH 13 to create East/West corridor including land acquisition. Future MSA will be used to repay the transportation revolving loan over the next couple of years. Justification Needed connection according to Transportation Plan Aug 2004 Funding Sources 2013 2014 2015 2016 2017 Total Municipal State Aid 505,542 505,542 Total 505,542 505,542 2013-2017 CAPITAL IMPROVEMENT PLAN Page 19 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-32 Project Name Eastern Area Trail&Mobility Imp. Type Unassigned Department Infrastructure Improvements Useful Life 15 years Contact Engineer Category Trail Improvements Priority n/a Description Construct the missing pieces of trail along the east side of Twin Lakes Road from the Northstar commuter rail station to Trott Brook Parkway. Also provide ADA compliant sidewalks and pedestrian ramps along Line Avenue from Main Street to 3rd Street. Justification I This trail/sidewalk project will provide safe connectivity of our existing off street trail and sidewalk systems in the area. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 400,000 400,000 Total 400,000 400,000 Funding Sources 2013 2014 2015 2016 2017 Total Federal Grants 320,000 320,000 Street Improvement Reserve 80,000 80,000 Total 400,000 400,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 20 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# 11-33 Project Name Intersection Improvements Type Improvement Department Infrastructure Improvements Useful Life 15 years Contact Planning Manager Category Landscaping/Boulevards Priority n/a Description I Improve major intersection with landscaping Justification I Beautification of School/169,Jackson/169,Proctor/10,Main/10,and 171st/10 intersections Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 30,000 30,000 30,000 30,000 30,000 150,000 Total 30,000 30,000 30,000 30,000 30,000 150,000 Funding Sources 2013 2014 2015 2016 2017 Total Street Improvement Reserve 30,000 30,000 30,000 30,000 30,000 150,000 Total 30,000 30,000 30,000 30,000 30,000 150,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 21 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-34 Project Name Monument Signs Type Improvement Department Infrastructure Improvements Useful Life 25 years Contact Planning Manager Category Landscaping/Boulevards Priority n/a Description I Add entrance monument signs at southbound 169,westbound 10,and northbound 169/101 Justification I Beautification goal: add large monument signs at city entrances to satisfy beautification goals. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 40,000 40,000 40,000 120,000 Total 40,000 40,000 40,000 120,000 Funding Sources 2013 2014 2015 2016 2017 Total Street Improvement Reserve 40,000 40,000 40,000 120,000 Total 40,000 40,000 40,000 120,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 22 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-35 Project Name Boulevard Improvements Type Improvement Department Infrastructure Improvements Useful Life 15 years Contact Planning Manager Category Landscaping/Boulevards Priority n/a Description To achieve beautification goal for boulevard improvements Justification Several improvements to existing boulevards are planned: Twin Lakes Road(north of 171st) 193rd(west of County Road 13,east of Xavier) Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 80,000 100,000 80,000 260,000 Total 80,000 100,000 80,000 260,000 Funding Sources 2013 2014 2015 2016 2017 Total Street Improvement Reserve 80,000 100,000 80,000 260,000 Total 80,000 100,000 80,000 260,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 23 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-36 Project Name 185th Ave Road Rebuild Type Infrastructure Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street&Utility Construction Priority n/a Description 185th Ave Road Rebuild project Justification Add new water main connecting deadends during City road reconstruction project. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 185,000 185,000 Total 185,000 185,000 Funding Sources 2013 2014 2015 2016 2017 Total Trunk Utility Fund 185,000 185,000 Total 185,000 185,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 24 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-37 Project Name South West Pressure Zone Type Maintenance Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street&Utility Construction Priority n/a Description South West Pressure zone change Justification Change the area on the South West of the City from low pressure zone to high pressure zone. Project needed to increase pressure to new Nature's Edge Business Park. Expenditures 2013 2014 2015 2016 2017 Total Equipment 40,000 40,000 Total 40,000 40,000 Funding Sources 2013 2014 2015 2016 2017 Total Trunk Utility Fund 40,000 40,000 Total 40,000 40,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 25 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-38 Project Name Well#7 Filter Type Infrastructure Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street&Utility Construction Priority n/a Description Add new water main connecting the well#7 filter plant to water main at Co.Rd. 12. Justification This project will direct water to the south including Nature's Edge Business Park increasing system capacity. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 280,000 280,000 Total 280,000 280,000 Funding Sources 2013 2014 2015 2016 2017 Total Trunk Utility Fund 280,000 280,000 Total 280,000 280,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 26 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-39 Project Name Proctor Ave water main Type Infrastructure Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street&Utility Construction Priority n/a Description Add new water main connecting Highland Road to Proctor Ave near the public works building. Justification I Increase system capacity to the north. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 250,000 250,000 Total 250,000 250,000 Funding Sources 2013 2014 2015 2016 2017 Total Trunk Utility Fund 250,000 250,000 Total 250,000 250,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 27 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-40 Project Name Highland Ave.Water Maint. Type Infrastructure Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street&Utility Construction Priority n/a Description ( New water main during City road reconstruction project for Oxford Street,Norfolk Street, 192nd Ave,Lowell Circle. Justification Increase system capacity. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 150,000 150,000 Total 150,000 150,000 Funding Sources 2013 2014 2015 2016 2017 Total Trunk Utility Fund 150,000 150,000 Total 150,000 150,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 28 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# II-41 Project Name Phase II Natures Edge Business Park Type Infrastructure Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Unassigned Priority n/a Description I Implementation of sewer lines for phase II of the Nature's Edge Business Park. Justification I No existing sanitary sewer. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 500,000 500,000 Total 500,000 500,000 Funding Sources 2013 2014 2015 2016 2017 Total Trunk Utility Fund 500,000 500,000 Total 500,000 500,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 29 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PM-01 Project Name Pavement Management Program �. Type Improvement Department Infrastructure Improvements Useful Life 25 years Contact Engineer Category Street&Utility Construction Priority n/a giro's Description Replace,overlay or rehabilitate aged and deteriorated streets,water mains,sewer mains,storm drainage,and pedestrian pathways. Projects will be completed every other year. Justification Individual street pavement conditions will dictate what pavement management technique will be utilized to extend the life of that specific street segment. These techniques may range from a full reconstruction of the surface and aggregate base to simply overlaying the existing pavement. As they are implemented,the prescribed techniques will continually be gauged to assure their performance is proper in extending the life of our pavements. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 2,850,000 4,000,000 4,330,000 11,180,000 Total 2,850,000 4,000,000 4,330,000 11,180,000 Funding Sources 2013 2014 2015 2016 2017 Total Municipal State Aid 1,720,000 1,000,000 2,720,000 Special Assessments 1,430,000 1,780,000 1,770,000 4,980,000 Street Improvement Reserve 1,420,000 1,420,000 Tax Supported Bond Issue 500,000 1,560,000 2,060,000 Total 2,850,000 4,000,000 4,330,000 11,180,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 30 F B - 1 RECONSTRUCTION OVERLAY WITH EDGE MILL FULL DEPTH RECLAIM WITH CURB PATCHING WEAR COURSE PAVING ON UNFINISHED DEVELOPMENT STREETS River x I M 2013 DATE: SHEET 8.2.20,2 DRAWN BY: 1 STREET IMPROVEMENTS CML 1 .��, SCALE: River NOT TO SCALE i R s a 3 k g I I a RECONSTRUCTION OVERLAY WITH EDGE MILL FULL DEPTH RECLAIM WITH CURB PATCHING ■ WEAR COURSE PAVING ON UNFINISHED DEVELOPMENT STREETS 7 2015 DATE: SHEET E 8.2.2012 I DRAWN BY: _ STREET IMPROVEMENTS CML River NOTE NOT TO SCALE 1 in b E 3 F q r RECONSTRUCTION OVERLAY WITH EDGE MILL FULL DEPTH RECLAIM WITH CURB PATCHING WEAR COURSE PAVING ON UNFINISHED DEVELOPMENT STREETS 20 OATS. 8.2.2012 17 El 4iver STREET IMPROVEMENTS CMLN a. 1 7� "' SCALE: R NOT TO SCALE Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# SC-03 Project Name Annual Sealcoat Program Type Improvement Department Infrastructure Improvements Useful Life 7 years Contact Street Supt. Category Street Maintenance Priority n/a Description Sealcoat city streets and parking lots as identified by Street Superintendent. Justification Method of maintaining the surface condition of the city public facilities and streets Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 389,750 379,650 365,199 394,382 438,880 1,967,861 Total 389,750 379,650 365,199 394,382 438,880 1,967,861 Funding Sources 2013 2014 2015 2016 2017 Total Developer Fees 14,100 14,100 General Fund Operating 73,029 71,276 50,958 74,156 112,549 381,968 Government Buildings Reserve 15,000 15,000 15,000 15,000 15,000 75,000 Municipal State Aid 287,621 293,374 299,241 305,226 311,331 1,496,793 Total 389,750 379,650 365,199 394,382 438,880 1,967,861 2013-2017 CAPITAL IMPROVEMENT PLAN Page 31 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# SL-09 Project Name Signal Light Painting Type Improvement Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street Maintenance Priority n/a Description Paint signal systems Justification According to MNDOT/City signal agreements it is the responsibility of the City to repaint signal systems as needed.With the age of the remaining signal systems,repainting of 5 will be required in 2013. The last 2 systems will be scheduled for painting in 2016 or as their condition requires. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 30,000 12,000 42,000 Total 30,000 12,000 42,000 Funding Sources 2013 2014 2015 2016 2017 Total Street Improvement Reserve 30,000 12,000 42,000 Total 30,000 12,000 42,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 32 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# ST-12 , Project Name Signalization of 193rd Avenue&Evans Street Infrastructure Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street Construction Priority n/a • Description Install a signal system including EVP at the intersection of 193rd Avenue and Evans Street.Because of the proximity to TH169,the signal system must be interconnected with the existing highway signal system. Justification The construction of 193rd Avenue(2009)street improvement opens 193rd to CSAH 13 allowing another route to and from TH169. In anticipation of the increased traffic flow the intersection of 193rd Avenue and Evans Street was constructed to accept a signal system. Expenditures 2013 2014 2015 2016 2017 Total Planning/Design 250,000 250,000 Total 250,000 250,000 Funding Sources 2013 2014 2015 2016 2017 Total Municipal State Aid 250,000 250,000 Total 250,000 250,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 33 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# LS-01 Project Name Northbound Building Maintenance Type Maintenance Department Liquor Fund Useful Life 20 years Contact Liquor Store Manager Category Building Maintenance Priority n/a Description Roof replacement at Northbound Liquor Store Justification The original roof from 1997 is starting to experience several leaks a year. We continue to perform minor roof patches,but frequency seems to be increasing. Expenditures 2013 2014 2015 2016 2017 Total Building Maintenance 100,000 100,000 Total 100,000 100,000 Funding Sources 2013 2014 2015 2016 2017 Total Liquor Fund 100,000 100,000 Total 100,000 100,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 34 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# LS-02 Project Name Westbound Liquor Store Type Building Department Liquor Fund Useful Life 20 years Contact Liquor Store Manager Category Buildings Priority n/a Description Replace sales floor lighting at Westbound Liquor Store Justification Original lighting is fixtures(32)that have eight compact fluorescent bulbs in each. Increased maintenance time to replace the fluorescent bulbs. Expenditures 2013 2014 2015 2016 2017 Total Building Maintenance 15,000 15,000 Total 15,000 15,000 Funding Sources 2013 2014 2015 2016 2017 Total Liquor Fund 15,000 15,000 Total 15,000 15,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 35 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PF-90 Project Name Land Acquisition(previous commitments) Type Land Department Park Development&Improv Useful Life Unlimited Contact Park&Rec.Director Category Land Priority n/a Description 2006-Pinewood Golf Course-Contract for Deed Justification Expenditures 2013 2014 2015 2016 2017 Total Pinewood Property 1,494,600 1,494,600 Total 1,494,600 1,494,600 Funding Sources 2013 2014 2015 2016 2017 Total GRE reserve 747,300 747,300 Park Dedication 747,300 747,300 Total 1,494,600 1,494,600 2013-2017 CAPITAL IMPROVEMENT PLAN Page 36 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PIF-13 Project Name 2013 park improvement projects Type Improvement Department Park Improvement Fund Useful Life Unassigned Contact Park&Rec.Director Category Park Improvements Priority n/a Description 2013 projects include: Trail repairs&connections($72,000) Orono playground($250,000) Bailey Point-amenities($40,000) park master plan($30,000) dog park irrigation($10,000) playground safety($5,000) Orono boat landing dock($5,200) Oak Knoll well($3,000) park property lines($2,000) Justification Annual maintenance/repairs of our park system. Expenditures 2013 2014 2015 2016 2017 Total Park Improvements 417,200 417,200 Total 417,200 417,200 Funding Sources 2013 2014 2015 2016 2017 Total Park Improvement Fund 417,200 417,200 Total 417,200 417,200 2013-2017 CAPITAL IMPROVEMENT PLAN Page 37 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PIF-14 Project Name 2014 park improvement projects Type Improvement Department Park Improvement Fund Useful Life Unassigned Contact Park&Rec.Director Category Park Improvements Priority n/a Description 2014 projects include: trail repairs&connections($100,000) park property lines($2,000) parks master plan update($35,000) smart irrigation system($14,000) YAC complex well($39,000) Deerfield playground replacement($65,000) playground safety($5,000) Justification Annual maintenance/repairs of our park system. Expenditures 2013 2014 2015 2016 2017 Total Park Improvements 260,000 260,000 Total 260,000 260,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Improvement Fund 260,000 260,000 Total 260,000 260,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 38 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PIF-15 Project Name 2015 park improvement projects Type Improvement Department Park Improvement Fund Useful Life Unassigned Contact Park&Rec.Director Category Park Improvements Priority n/a Description 2015 projects include: trail repairs and connections($100,000) Orono park playground($30,000) downtown parking lot landscape($45,000) park property lines($3,000) flush toilets in parks($25,000) althletic field amenities($50,000) playground safety($5,000) Justification Annual maintenance/repairs of our park system. Expenditures 2013 2014 2015 2016 2017 Total Park Improvements 258,000 258,000 Total 258,000 258,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Improvement Fund 258,000 258,000 Total 258,000 258,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 39 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PIF-16 Project Name 2016 park improvement projects Type Unassigned Department Park Improvement Fund Useful Life Unassigned Contact Park&Rec.Director Category Park Improvements Priority n/a Description 2016 projects include: playground safety($5,000) trail repairs and replacement($100,000) park property lines($3,000) flush toilets in parks($25,000) althletic field amenities($50,000) splash pad @ Orono($75,000) Justification Annual maintenance/repairs of our park system. Expenditures 2013 2014 2015 2016 2017 Total Park Improvements 258,000 258,000 Total 258,000 258,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Improvement Fund 258,000 258,000 Total 258,000 258,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 40 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PIF-17 Project Name 2017 park improvement projects Type Unassigned Department Park Improvement Fund Useful Life Unassigned Contact Park&Rec.Director Category Park Improvements Priority n/a } Description 2017 projects include: playground safety($5,000) trail repairs and replacement($100,000) park property lines($3,000) YAC football field lights($75,000) flush toilets in the parks($25,000) althletic field amenities($50,000) Justification Annual maintenance/repairs of our park system. Expenditures 2013 2014 2015 2016 2017 Total Park Improvements 258,000 258,000 Total 258,000 258,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Improvement Fund 258,000 258,000 Total 258,000 258,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 41 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PK-13 Project Name 2013 Park Maintenance Equipment Type Equipment Department Park Maintenance Useful Life Unassigned Contact Park&Rec.Director Category Equipment Priority n/a Description 2004 Holder sidewalk machine$186,250 Justification Annual replacement of parks equipment based on usage,age,and reliability. Fleet committee will make a recommendation in the summer of 2013. Expenditures 2013 2014 2015 2016 2017 Total Equipment 186,250 186,250 Total 186,250 186,250 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 186,250 186,250 Total 186,250 186,250 2013-2017 CAPITAL IMPROVEMENT PLAN Page 42 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PK-14 Project Name 2014 Park Maintenance Equipment Type Equipment Department Park Maintenance Useful Life Unassigned Contact Park&Rec.Director Category Equipment Priority n/a Description Replace 2005 Chevy HD$30,000 Replace 2006 Toro 328 Groundsmaster$34,500 New tanker/trash truck$75,000 Skid steer attachments$15,000 Justification I Annual replacement of parks equipment based on usage,age,and reliability. Expenditures 2013 2014 2015 2016 2017 Total Equipment 154,500 154,500 Total 154,500 154,500 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 154,500 154,500 Total 154,500 154,500 2013-2017 CAPITAL IMPROVEMENT PLAN Page 43 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PK-15 Project Name 2015 Park Maintenance Equipment Type Equipment Department Park Maintenance Useful Life Unassigned Contact Park&Rec.Director s Category Equipment Priority n/a Description 2007 Toro zero turn mower$34,500 2007 GMC one-ton w/plow and liftgate $60,000 2009 Ski-doo Scandic$9,950 2009 Kromer ballfield maintenance machine$26,000 Tractor attachments$20,500 Justification Annual replacement of parks equipment based on usage,age,and reliability. Expenditures 2013 2014 2015 2016 2017 Total Equipment 150,950 150,950 Total 150,950 150,950 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 150,950 150,950 Total 150,950 150,950 2013-2017 CAPITAL IMPROVEMENT PLAN Page 44 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota ' � PK Project# 1- �� Project Name -16 # 3 � �,#:,i, ».- 2016 Park Maintenance Equipment �t11 g Type Equipment Department Park Maintenance . r I Useful Life Unassigned Contact Park&Rec.Director "1, Category Equipment Priority n/a - r Description 2007 1-ton with plow$56,000;2008 F250 with plow$35,000 2010 Ski-doo Scandic$9,950 2008 Kabota utility vehicle with drag$28,000 2011-Toro groundsmaster 16ft mower$87,000 Justification Annual replacement of parks equipment based on usage,age,and reliability. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 215,950 215,950 Total 215,950 215,950 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 215,950 215,950 Total 215,950 215,950 2013-2017 CAPITAL IMPROVEMENT PLAN Page 45 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PK-17 Project Name 2017 Park Maintenance Equipment Type Equipment Department Park Maintenance Useful Life Unassigned Contact Park&Rec.Director Category Equipment Priority n/a Description 2008 F250 Crew Cab,$29,000;2010 2-ton,$51,000;2009 Chevy$35,000 2011 Ski-Doo Scandic$9,950 2010 Toro groundsmaster,$87,000 2006 Mower trailer,$7,000 Justification Annual replacement of parks equipment based on usage,age,and reliability. Expenditures 2013 2014 2015 2016 2017 Total Equipment 218,950 218,950 Total 218,950 218,950 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 218,950 218,950 Total 218,950 218,950 2013-2017 CAPITAL IMPROVEMENT PLAN Page 46 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# 101 Project Name Annual Equipment Replacement Type Equipment Department Pinewood Golf Course Useful Life Unassigned Contact Park&Rec.Director Category Equipment Priority n/a Description 2013-Replace 1996 Toro GM-3100,$25,000;2003 Cub Cadet Tractor,$17,500 2014-Replace 2006 Toro Sidewinder,$40,000;2000 Toro Greens Aerator,$20,000 2015-Replace 2006 Toro 5200-D,$40,000;Club car utility cart,$7,000 2016-Replace 2006 Toro GM-3150,$27,000 Justification Annual replacement based on age and condition of equipment at the Golf Course. Expenditures 2013 2014 2015 2016 2017 Total Equipment 42,500 60,000 47,000 27,000 176,500 Total 42,500 60,000 47,000 27,000 176,500 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 42,500 60,000 47,000 27,000 176,500 Total 42,500 60,000 47,000 27,000 176,500 2013-2017 CAPITAL IMPROVEMENT PLAN Page 47 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# Plan-02 Project Name Comprehensive Plan Update Type Study Department Planning Useful Life Unassigned Contact Planning Manager Category Unassigned Priority n/a Description Update to the Comprehensive Plan Justification The Comprehensive Plan has not undergone a comprehensive update since 2004. It is good planning practice to update this plan every 10 years, at most,especially as the City Council has turned over,and the market has substantially shifted. An up-to-date plan aids all city departments in their prospective future planning. Expenditures 2013 2014 2015 2016 2017 Total Planning/Design 72,000 72,000 Total 72,000 72,000 Funding Sources 2013 2014 2015 2016 2017 Total City Development Fund 56,000 56,000 Sewer Fund 4,000 4,000 Street Improvement Reserve 8,000 8,000 Water Fund 4,000 4,000 Total 72,000 72,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 48 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PD-01 Marked Squad Replacement&Additions Name are acemen ons Type Vehicle Department Police Useful Life 3 years Contact Police Chief fi _� Category Vehicles Priority n/a � a Description Routine replacement of vehicles at or near 100,000 miles. Includes all equipment and setup. 2013 2 replacement; 1 new 2014-2 replacement 2015-4 replacement 2016-2 replacement 2017-3 replacement Justification I Annual replacement(3-4 years)of vehicles with over 100,000 miles or high miles and excessive maint.cost. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 105,000 70,000 140,000 70,000 105,000 490,000 Total 105,000 70,000 140,000 70,000 105,000 490,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 105,000 70,000 140,000 70,000 105,000 490,000 Total 105,000 70,000 140,000 70,000 105,000 490,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 49 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PD-02 Project Name Unmarked Squad Replacement&Additions Type Vehicle Department Police . .. Useful Life 7 years Contact Police Chief Category Vehicles Priority n/a Description I 2013-1 replacement 2014- 1 replacement 2015-2 replacement 2016-2 replacement 2017-None Justification Annual replacement of high mileage unmarked vehicles.(100,000 plus or over 7-years old) Starting in 2012,these vehicles are being replaced with the 2wd Chevy Tahoe's to provide more space for the Sergeant's equipment. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 34,000 25,000 50,000 50,000 0 159,000 Total 34,000 25,000 50,000 50,000 0 159,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 34,000 25,000 50,000 50,000 0 159,000 Total 34,000 25,000 50,000 50,000 0 159,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 50 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PD-03 `. Project Name CSO Vehicle Replacement&Additions _„ Type Vehicle Department Police Useful Life 6 years Contact Police Chief V o i f Category Vehicles Priority n/aT� , Description I CSO vehicle replacement and additions as follows: 2013- 1 replacement 2014- 1 replacement 2016- 1 replacement Justification Annual replacement of vehicles with over 100,000 miles or over 6-years old. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 34,000 34,000 34,000 102,000 Total 34,000 34,000 34,000 102,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 34,000 34,000 34,000 102,000 Total 34,000 34,000 34,000 102,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 51 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PD-04 Project Name Police Department-Other Equipment Type Equipment Department Police Useful Life Unassigned Contact Police Chief Category Equipment Priority n/a Description 2013-3 Mobile Computer replacement and other equipment;ATV replacements 2014-2 Mobile Computer replacement and other equipment 2015-3 Mobile Computer replacement and other equipment 2017-3 Mobile Computer replacement and other equipment Justification I Annual replacement of computers that are over 5-7 years old. Replacement of the 2003 Suzuki ATVs(transferred to Parks department)with one utility vehicle Expenditures 2013 2014 2015. 2016 2017 Total Equipment 27,000 6,000 12,000 12,000 57,000 Total 27,000 6,000 12,000 12,000 57,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 27,000 6,000 12,000 12,000 57,000 Total 27,000 6,000 12,000 12,000 57,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 52 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# BL-07 Project Name Activity Center Type Maintenance Department Public Buildings Useful Life Unassigned Contact Park&Rec.Director Category Buildings Priority n/a Description I 2014 projects include replacing the roof replacement,ventilation system,carpet,boilers,AC unit replacement. 2015 projects include replacing doors and interior lighting/ceiling tiles. 2016 project include replacing the exterior lighting with LED. Justification The activity center was built in 1975 and functioned as a library prior to it becoming the activity center. Expenditures 2013 2014 2015 2016 2017 Total Building Maintenance 127,370 32,470 11,040 170,880 Total 127,370 32,470 11,040 170,880 Funding Sources 2013 2014 2015 2016 2017 Total Government Buildings Reserve 127,370 32,470 11,040 170,880 Total 127,370 32,470 11,040, 170,880 2013-2017 CAPITAL IMPROVEMENT PLAN Page 53 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# BL-11 Project Name Fire Station#1 projects Type Maintenance Department Public Buildings Useful Life 25 years Contact Fire Chief Category Building Maintenance Priority n/a Description Roof repair at Fire Station#1 (2013) Furnace and water heater replacement at Fire Station#1 (2013) Concrete floor repairs at Fire Station#1 (2015) Justification Roof Repair-The roof is over 27 years old and the building maintenance department has been repairing leaks quite often lately and the roof is beyond its life expectancy. Furnace Replacement-The furnace is several years old and starting to have maintenance and mechanical issues. Concrete Floor Repairs- The concrete floor around the drains is in need of repair. Expenditures 2013 2014 2015 2016 2017 Total Building Maintenance 116,250 48,000 164,250 Total 116,250 48,000 164,250 Funding Sources 2013 2014 2015 2016 2017 Total Government Buildings Reserve 116,250 48,000 164,250 Total 116,250 48,000 164,250 2013-2017 CAPITAL IMPROVEMENT PLAN Page 54 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# BL-13 Project Name Lions Park Building Type Maintenance Department Public Buildings Useful Life Unassigned Contact Park&Rec.Director Category Building Maintenance Priority n/a Description Remodel Lion's Park Center to include a warming hourse. Justification Park maintenance need to replace a trailer rented as a warming house at Lion's Park skating rink. A remodel to Lion's Park Center provides a long- term solution to the trailer rental. Expenditures 2013 2014 2015 2016 2017 Total Building Maintenance 7,000 7,000 Total 7,000 7,000 Funding Sources 2013 2014 2015 2016 2017 Total Government Buildings Reserve 7,000 7,000 Total 7,000 7,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 55 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# PS-03 Project Name Floor repair/replacement projects Type Maintenance Department Public Safety Building Useful Life 15 years Contact Building Maintenance Supv. Category Building Maintenance Priority n/a Description Floor repair(2014) Carpet replacement in the Police department(2015) Floor tile replacement in the Police department(2016) Justification I The Public Safety building was built in 2002 and the traffic volume from staff and visitors has started to wear on the carpet and tiles. Expenditures 2013 2014 2015 2016 2017 Total Building Maintenance 5,000 54,120 33,122 92,242 Total 5,000 54,120 33,122 92,242 Funding Sources 2013 2014 2015 2016 2017 Total Government Buildings Reserve 5,000 54,120 33,122 92,242 Total 5,000 54,120 33,122 92,242 2013-2017 CAPITAL IMPROVEMENT PLAN Page 56 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW-02 Project Name Lift Station Rehabilitation Type Improvement Department Sewer Department Useful Life 15 years Contact Chief Wastewater Operator Category Utilities Priority n/a Description 2013,2014&2016 Rehab oldest lift stations this is a ongoing maintenance item. 2013 rehabs will be at Evans,City Hall,&Westwood lift stations. Justification I Preventative maintenance on our oldest lift stations. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 86,000 60,000 60,000 206,000 Total 86,000 60,000 60,000 206,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 86,000 60,000 60,000 206,000 Total 86,000 60,000 60,000 206,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 57 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW-03 Project Name Jet/Vacuum truck Type Equipment Department Sewer Department Useful Life 10 years Contact Chief Wastewater Operator Category Heavy Equipment Priority n/a Description Replace the current JetNac truck for the sewer division Justification I In 2013 the sewer division jet/vac truck will be 10 years old and have reached its planned replacement age. Given the miles of sewer lines that need to be cleaned each year it is important to have dependable equipment for the sewer division to perform one of its key functions. Expenditures 2013 2014 2015 2016 2017 Total Equipment 400,000 400,000 Total 400,000 400,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 400,000 400,000 Total 400,000 400,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 58 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW-05 Project Name Buildings Type Building Department Sewer Department Useful Life 20 years Contact Chief Wastewater Operator Category Buildings Priority n/a Description Sludge Storage Tank expansion Justification The facility plan update will provide more direction on the timing of this project. The existing sludge storage capacity needs to be expanded otherwise we will start hauling two times a year thus increasing operating costs. Each hauling is about$40,000 per land application. Expenditures 2013 2014 2015 2016 2017 Total Buildings 500,000 500,000 Total 500,000 500,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 500,000 500,000 Total 500,000 500,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 59 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW_06 Project Name Vehicle Replacement Type Vehicle Department Sewer Department Useful Life 10 years Contact Chief Wastewater Operator Category Vehicles Priority n/a Description 2014- 1998 pickup replacement 2015- 1-ton with hoist replacement Justification Annual replacement of vehicles after approximately 10 years and is adjusted based on maintenance costs and condition of vehicles. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 30,000 70,000 100,000 Total 30,000 70,000 100,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 30,000 70,000 100,000 Total 30,000 70,000 100,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 60 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW-14 Project Name Upgrade Boiler Type Equipment Department Sewer Department Useful Life 15 years Contact Chief Wastewater Operator Category Equipment Priority n/a Description I Replace current boiler for primary digester Justification I Expenditures 2013 2014 2015 2016 2017 Total Equipment 125,000 125,000 Total 125,000 125,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 125,000 125,000 Total 125,000 125,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 61 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW-15 Project Name Replace Generators Type Equipment Department Sewer Department Useful Life 10 years Contact Chief Wastewater Operator Category Equipment Priority n/a Description Replace 5 mobile generators. Justification Expenditures 2013 2014 2015 2016 2017 Total Equipment 110,000 110,000 Total 110,000 110,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 110,000 110,000 Total 110,000 110,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 62 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW-17 Project Name Plant Expansion Master Plan Type Improvement Department Sewer Department Useful Life Unassigned Contact Engineer Category Plant Expansion Priority n/a Description Modification to the existing WWTF. These modifications will increase the treatment capacity in order to meet the growth of the City and limits of our MPCA discharge permit. The precise improvements required will be based on growth projections,permit requirements and findings of the Facility Plan that is currently being completed. Justification I In addition to the increased flow projections expected as the City grows,treatment limits of our reissued MPCA permit continue to require additional equipment and treatment processes to meet the MPCA requirements. As stated above,the exact improvements are not fully understood at this time because they will depend on growth of the City and limits of our permit. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 4,400,000 4,400,000 Total 4,400,000 4,400,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 4,400,000 4,400,000 Total 4,400,000 4,400,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 63 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# ww_19 Project Name Upgrade TF, Controls&Pumps Type Equipment Department Sewer Department Useful Life 15 years Contact Chief Wastewater Operator Category Equipment Priority n/a Description Upgrade from 1.6 to 2.2 mgd. Justification Expenditures 2013 2014 2015 2016 2017 Total Equipment 150,000 150,000 Total 150,000 150,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 150,000 150,000 Total 150,000 150,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 64 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW-24 Project Name Bio solids disposal handling Type Improvement Department Sewer Department Useful Life 25 years Contact Engineer Category Unassigned Priority n/a Description Implementation of improvements at the WWTP to change the sludge(Bio Solids)handling as the sewage flow grows. Justification The current method of sludge(Bio Solid)storage and land application on 150 acres of City owned property will not be economically feasible long term as the WWTP flow grows from 1.2 MGD currently to 3.6 MGD ultimate capacity. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 2,000,000 2,000,000 Total 2,000,000 2,000,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 2,000,000 2,000,000 Total 2,000,000 2,000,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 65 Capital Improvement Plan 2013 that 2017 City of Elk River, Minnesota Project# WW-25 Project Name SCADA System Type Technology Department Sewer Department Useful Life 10 years Contact Chief Wastewater Operator Category Technology/Communiciations Priority n/a Description Remote monitoring of lift stations throughout the City sewer system. Justification The SCADA system will allow for reporting of alarms quicker and quicker response time. The system will be tied in with the different alarm systems at the treatment plant. The current system is monitoring 64 alarms and starting to meet capacity. Expenditures 2013 2014 2015 2016 2017 Total Software/Hardware 450,000 450,000 Total 450,000 450,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 450,000 450,000 Total 450,000 450,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 66 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW-26 Project Name Effluent Reuse Project Type Improvement Department Sewer Department Useful Life Unassigned Contact Engineer Category Buildings Priority n/a Description This project involves the study of reusing the effluent water from the City WWTF by Great River Energy in some of their plant processes. The project costs include the preliminary engineering work and associated construction costs to pump the water from our facility to Great River Energy. Justification Reuse by product which would other wise be a waste output from the WWTF Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 571,500 571,500 Total 571,500 571,500 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 285,750 285,750 State grants 285,750 285,750 Total 571,500 571,500 2013-2017 CAPITAL IMPROVEMENT PLAN Page 67 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# WW-28 Project Name Phosphorus Monitoring System Type Unassigned Department Sewer Department Useful Life Unassigned Contact Chief Wastewater Operator Category Equipment Priority n/a Description Phosphorus meter that adjusts the ferric feed rate to level of phosphorus entering the treatment plant. Justification This system will measure the appropriate amount of phosphorus to our ferric pumps thus reducing our operating costs. Expenditures 2013 2014 2015 2016 2017 Total Equipment 30,000 30,000 Total 30,000 30,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Fund 30,000 30,000 Total 30,000 30,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 68 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# ST-01 �`° Project Name Vehicle Replacement-pickup trucks Type Vehicle Department Streets � ����' Useful Life 10 years Contact Street Supt. '�� Category Vehicles Priority n/a . No ,. A Description Street department pickup truck replacements. 2013- 1-ton truck$73K(replaces 1996) 2014-Pick up$28K(replaces 1997 pickup) 2015- 1-ton truck$73K Justification Annual replacement of streets equipment based on usage,age,and reliability. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 73,000 28,000 73,000 174,000 Total 73,000 28,000 73,000 174,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 73,000 28,000 73,000 174,000 Total 73,000 28,000 73,000 174,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 69 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# ST-02 Project Name Dump Truck Replacement Type Equipment Department Streets t �` Useful Life 15 years Contact Street Supt. Category Heavy Equipment Priority n/a Description Dump truck replacement and additions.Includes all plow equipment. 2014- 1 Tandem Axle with plow,(Replaces 227),2000 2016- 1 Tandem Axle with plow,(addition to fleet) Justification Annual replacement of streets equipment based on usage,age,and reliability. Expenditures 2013 2014 2015 2016 2017 Total Equipment 205,000 205,000 410,000 Total 205,000 205,000 410,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 205,000 205,000 410,000 Total 205,000 205,000 410,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 70 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# ST-03 ' ¢ Project Name Project Heavy Equipment Replacement Type Equipment Department Streets ti Useful Life 15 years Contact Street Supt. `' Category Vehicles Priority n/a Description Heavy Equipment replacements&additions as follows: 2017-sweeper(replaces 2005,unit#316),front-end loader(replaces 2003,unit#313) Justification Annual replacement of streets equipment based on usage,age,and reliability. Expenditures 2013 2014 2015 2016 2017 Total Equipment 343,000 343,000 Total 343,000 343,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 343,000 343,000 Total 343,000 343,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 71 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# ST-04 Project Name Other Equipment Replacement Type Equipment Department Streets Useful Life Unassigned Contact Street Supt. � Category Equipment Priority n/a a .ate Description Replace other Street Department equipment as follows: 2013-loader attachments$50,000; Track Backhoe$50,000;rapid response trailer$30,000 2014-crack router$11,550;loader attachments$20,000,Backhoe$50,000,Graco easy liner$6,500 2015-2004,Skid-steer$52,200;trailer replacement$15,000;2000,Brush chipper$50,000 2016-2005,Roller$15,000;pavement cutter$11,550;loader scale$10,000;Shoulder machine$68,250 2017-None Justification Annual replacement of streets equipment based on usage,age,and reliability. Expenditures 2013 2014 2015 2016 2017 Total Equipment 130,000 95,800 117,200 104,800 447,800 Total 130,000 95,800 117,200 104,800 447,800 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 130,000 95,800 117,200 104,800 447,800 Total 130,000 95,800 117,200 104,800 447,800 2013-2017 CAPITAL IMPROVEMENT PLAN Page 72 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# ST-14 Project Name Transportation Plan Update Type Study Department Streets Useful Life 10 years Contact Engineer Category Unassigned Priority n/a Description Update City's Comprehensive Transportation Plan to include all new transportation information from MnDOT,Sherburne and Anoka Counties and the City of Elk River. Justification Since the transportation plan was adopted in August 2004 there have been MnDOT studies of TH169 and parts of TH10. The City has worked on the FAST study area and Sherburne and Anoka Counties have undertaken transportation discussion that affect Elk River. This City Transportation plan will include all of this new information. Expenditures 2013 2014 2015 2016 2017 Total Planning/Design 50,000 50,000 Total 50,000 50,000 Funding Sources 2013 2014 2015 2016 2017 Total Street Improvement Reserve 50,000 50,000 Total 50,000 50,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 73 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# ST-16 Project Name GPS salt controllers Type Equipment Department Streets Useful Life 7 years Contact Street Supt. Category Equipment Priority n/a Description Install GPS salt controllers on 5 more street department plows. Justification We anticipate significant salt savings due to more accurate spreading and salt control. The GPS will provide instant feedback on salt applied on routes. Expenditures 2013 2014 2015 2016 2017 Total Equipment 20,000 20,000 Total 20,000 20,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund Operating 20,000 20,000 Total 20,000 20,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 74 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# TC-01 Project Name Annual Technology Upgrades Type Equipment Department Technology/Communications Useful Life 5 years Contact IT Coordinator Category Technology/Communiciations Priority n/a Description I 2013-Fiber network connections/enhancements/Security Camera replacements/Campus-wide Wireless Network/Virtualization repayment 2014-2004-Phone System Replacement/Virtualization payback/Hardware/enterprise switch,UPS hardware/Virtual Desktop 2015-Virtualization refresh hardware/software/Ipad replacements 2016-Hardware/enterprise switch/UPS hardware 2017-Security Camera replacements Justification I Annual replacement and upgrade of information technology software/hardware. Expenditures 2013 2014 2015 2016 2017 Total Equipment 75,900 362,900 127,500 52,000 30,000 648,300 Total 75,900 362,900 127,500 52,000 30,000 648,300 Funding Sources 2013 2014 2015 2016 2017 Total Capital Outlay Reserve 50,000 352,000 120,000 52,000 30,000 604,000 General Fund Operating 25,900 10,900 7,500 44,300 Total 75,900 362,900 127,500 52,000 30,000 648,300 2013-2017 CAPITAL IMPROVEMENT PLAN Page 75 Capital Improvement Plan 2013 thru 2017 City of Elk River, Minnesota Project# TC-03 Project Name Timekeeping Software Type Technology Department Technology/Communications Useful Life 7 years Contact Human Resource Rep Category Technology/Communiciations Priority n/a Description ( Electronic Timekeeping software • Justification The ability to record work time electronically has many benefits. Electronic timekeeping saves paper,rather than printing 170+timesheets every two weeks,employees record their time on a computer or through a punch-in type system. Supervisors would have the ability to continually monitor time usage and approve time worked with the click of a button. Once approved,the system automatically feeds the time records directly to the payroll system:thereby eliminating hours of data entry every payroll. Electronic timekeeping systems provide enhanced reporting and a greater ability to track work time based on tasks. Most systems also allow for employees access to information like leave balances and tax exemptions and provide automated processes for requesting time off from work. Recent State contract pricing may decrease the amount. Expenditures 2013 2014 2015 2016 2017 Total Software/Hardware 75,000 75,000 Total 75,000 75,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Outlay Reserve 75,000 75,000 Total 75,000 75,000 2013-2017 CAPITAL IMPROVEMENT PLAN Page 76 2013 Equipment Purchases Est.Cost No. Unit# Old Description Rpl.Cycle Age Disposition Department Primary Division New Vehicle Description 2013 1 'N/A N/A 4 N/A Auction Fire Admin. Mobile Computers(4) 25,000 2 601 2009 Crown Victoria patrol car 3-4 4 Auction Police Patrol Patrol car(To be determined) 35,000 3 623 2010 Crown Victoria patrol car 3-4 3 Auction Police Patrol Patrol car(To be determined) 35,000 4 626 N/A N/A N/A N/A Police Patrol Patrol car(To be determined) 35,000 5 610 2006 Chevy Hummer 7 7 Forfeiture Police Patrol Chevy Tahoe 2wd 34,000 6 645&646 2003 Suzuki ATV's 10 10 Transfer Police Patrol UTV(Utility Vehicle) 15,000 7 611 2006 Chevy Colorado 6 7 Transfer Police CSO Chevy Tahoe 4wd 34,000 8 N/A Mobile Squad Computers(3) 4 4 Auction Police Patrol Mobile Squad Computers(3) 12,000 9 N/A N/A N/A N/A N/A Public Works Streets Track Backhoe 50,000 10 222 1996 Chevy 3500 10-12 17 Auction Public Works Streets Chevy 1 ton 73,000 11 N/A 1985 Loader attachments 28 N/A Public Works Streets Updated Loader attachments 50,000 12 N/A N/A N/A N/A N/A Public Works Streets Rapid response unit 30,000 13 526 2002 Dodge Ram Pickup 10 11 Transfer Fire Building Safety Smaller size SUV 26,000 14 786 1996 Toro 3100 10 16 Auction Parks and Recreation Pinewood Toro Mower 25,000 15 787 2003 Cub Cadet Tractor 7-8 10 Trade-in Parks and Recreation Pinewood John Deere Tractor 17,500 16 754 2004 Holder(sidewalk machine) 10 9 Trade-in Parks and Recreation Park Maintenance Municipal Sidewalk Machine** 186,250 Total $682,750 Notes: Rpl Cycle=per our adopted policy on useful lives. **= Item 16(Sidewalk Machine)will be re-evaluated by the fleet committee after the next snow season.