8.3. SR 12-17-2012 cht ik REQUEST FOR ACTION
River
To Item Number
Mayor and City Council 8.3
Agenda Section Meeting Date Prepared by
Administration December 17,2012 Tim Simon,Finance Director
Item Description Reviewed by
2012 Budget Amendments Cal Portner, City Administrator
Reviewed by
Action Requested
The City Council is asked to approve the budget amendments as stated in the proposed 2012 budget
amendments attachment.
Background/Discussion
Budget amendments are presented to the City Council each December in accordance with the city's
Financial Management Plan. Sections 6.3 and 6.3.1 of the Financial Management Plan regarding budget
amendments are reprinted below for your reference.
6.3 The budget shall be adjusted as needed to recognize significant deviations from original budget
expectations. The Council shall consider budget amendments each December.Budget amendments
are intended to recognize changes made by the Council during the year,to reflect major revenue and
expenditure deviations from budgeted amounts,and to consider year-end budget requests.Budget
amendments are not intended to create a budget that matches budgeted revenues and expenditures to
actual revenues and expenditures.
6.3.1 Administrative budget amendments may be made throughout the year by department heads to adjust
line item budgets within their department as long as the total departmental budget does not change.
These line item budget changes exclude personal service and capital outlay categories. Administrative
budget amendments must be requested in writing and approved by the city administrator and finance
director.
During the course of the year,the City Council approves items which are not included in the adopted
budget. Some of the expenditures are authorized to be taken out of the Council Contingency budget.
Also during the course of the year, a grant may be received or another revenue source identified in which
case both the revenues and expenditures are approved. Department heads make administrative
adjustments as allowed by the Financial Management Plan.All of these items are incorporated into the
year-end budget amendments presented to the Council for approval.
There are no significant changes to the 2012 expenditure budget other than contingency. Most
departmental budgets are at budget targets at this point. The contingency budget will be adjusted for the
engineering tech II hiring,interim street superintendent adjustment,and the vacancy of the community
operations development director in 2012.
rate sr
There are no significant changes to the 2012 revenue budget.
Pinewood operating transfer will be adjusted based on the actual required amounts,which will be
determined at year-end.
Financial Impact
General Fund net amendments are proposed in the amount of$131,200.
Attachments
• 2012 Budget Amendment Summary
Action Motion by Second by Vote
Follow Up
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City of Elk River
Proposed 2012 Budget Amendments
December 17, 2012
Proposed Final
Revenues Adopted Amendment Amended
Taxes 9,212,200 9,212,200
Licenses & Permits 412,650 412,650
Intergovernmental Revenue 542,450 542,450
Charges for Service 650,350 650,350
Fines & Forfeits 132,500 132,500
Other Revenues 200,150 200,150
Transfers 1,161,600 1,161,600
Total 12,311,900 - 12,311,900
Expenditures Proposed Final
Department Adopted Amendment Amended
MAYOR & COUNCIL 172,250 172,250
CABLE TV 86,600 86,600
ADMINISTRATION 482,950 482,950
HUMAN RESOURCES 164,500 164,500
ELECTIONS 38,050 38,050
FINANCE 464,450 464,450
INFORMATION TECHNOLOGY 242,000 242,000
LEGAL 228,000 228,000
COMMUNITY DEVELOPMENT 69,250 1,500 70,750
PLANNING 304,700 304,700
CITY HALL 304,150 304,150
CONTINGENCY 217,550 (167,550) 50,000
POLICE 4,412,850 4,412,850
FIRE 743,500 743,500
EMERGENCY MANAGEMENT 103,900 103,900
BUILDING SAFETY 473,350 473,350
ENVIRONMENTAL 48,850 48,850
STREETS 1,505,300 9,000 1,514,300
SNOW REMOVAL 288,400 288,400
EQUIPMENT SERVICES 247,900 247,900
ENGINEERING 133,550 25,850 159,400
PARK MAINTENANCE 813,800 813,800
RECREATION 814,350 814,350
SR. CITIZEN PROGRAMS 226,500 226,500
ENERGY CITY 50,850 50,850
TRANSFERS 40,500 - 40,500
TOTAL 12,678,050 (131,200) 12,546,850
Surplus (Deficit) (366,150) 131,200 (234,950)
CITY OF ELK RIVER
2012 BUDGET AMENDMENT DETAIL
DECEMBER 17,2012
EXPENDITURES
Dept.
Department Line Item Description Detail Total
ontingency Miscellaneous Community Operations position(s)not filled (131,200)
Amend to Community Development (1,500)
Amend to Engineering Personal Services (25,850) 2
Amend to Street Maintenance (9,000) (167,550) 1
ommunity Development Office Supplies Replace computer for Director 1,500 1,500
•ire Administration Operating Supplies Purchase equipment to improve ISO rating 11,000
Operating Supplies Uniform purchases for Fire&Building Safety 2,000
Equipment Parts Amend to Operating Supplies (1,500)
Travel,Conferences&Schools Amend to Operating Supplies (4,500)
Equipment Repair/Maint Services Amend to Operating Supplies (7,000) -
mergency Management Operating Supplies Technology upgrades 3,000
Travel,Conferences&Schools Amend to Operating Supplies (3,000) -
',treets Personal Services Pay adjustment for Interim Superintendent 9,000 1
Operating Supplies Amend from Contractual Services 38,200
Contractual Services Amend to Operating Supplies (59,000)
'•now Removal Operating Supplies Purchase salt 20,800 9,000
:ngineering Operating Supplies Amend from Other professional services 2,000
Other professional services Amend to Operating supplies (2,000)
Personal Services Engineering Tech II 25,850 25,850 2
'ark Maintenance Operating Supplies Amend from Bldg Repair/Maint Services 1,950
Equipment Parts Amend from Equipment Rental 7,000
Travel,Conferences&Schools Amend from Bldg Repair/Maint Services 950
Bldg Repair/Maint Services Amend to various (4,000)
Equipment Rental Amend to Equipment Parts (7,000)
Contractual Services Amend from Bldg Repair/Maint Services 1,100 -
TOTAL GENERAL FUND EXPENDITURE AMENDMENTS $ (131,200)
ickmark ex•lanations
-Pay adjustment approved January 17,2012 for interim superintendent position
-Position approved August 6,2012 for engineering tech II
12/13/2012;2012 Amendments