5.1. DRAFT MINUTES (3 SETS) 01-07-2013 MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE CITY OF ELK RIVER(UPPER TOWN CONFERENCE ROOM)
MONDAY, DECEMBER 10, 2012
Members Present: Mayor Dietz,Councilmembers Gumphrey,Motin,Westgaard,and
Zerwas
Members Absent: None
Staff Present: City Administrator Cal Portner,Finance Director Tim Simon,City
Engineer Justin Femrite,Engineering Technician Dan Belair,Police Captain
Ron Nierenhausen,Parks and Recreation Director Michael Hecker,Fire
Chief T.John Cunningham,City Attorney Peter Beck,and Executive
Secretary/Deputy City Clerk Jessica Miller
1. Call Meeting To Order
Pursuant to due call and notice thereof,the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider Council Agenda
Councilmember Motin added discussion on the Ward 1 Council appointment process after
open forum.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE AGENDA AS AMENDED.
MOTION CARRIED 5-0.
4. Consider Consent Agenda
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE FOLLOWING CONSENT
AGENDA:
4.1. NOVEMBER 19,2012,REGULAR MEETING MINUTES.
4.2 HIRE AMY BERGLUND AS A PART-TIME COMMUNITY SERVICE
OFFICER 1 BEGINNING AT PAY GRADE 2,STEP A.
4.3. RESOLUTION 12-69 LEVYING SPECIAL ASSESSMENTS FOR
PRIVATE UTILITY LINE REPAIRS.
MOTION CARRIED 5-0.
5. Open Forum
No one appeared for open forum
City Council Minutes Page 2
December 10,2012
6. Work Session
6.1. Refunding the General Obligation Bonds.Series 2007B
Mr. Simon presented his staff report.Mark Ruff from Ehlers&Associates was also present
to answer questions.
Consensus of the Council was for the resolution to be brought back for formal adoption at
the next meeting.
6.2. Review Private Utility Connections and Financing
Mr. Femrite presented his staff report. He reviewed the draft ordinance with the Council.
Councilmember Motin questioned if the city is notified of sales.Mr.Beck stated that the
ordinance would be recorded against the affected properties and that would require the city
to be notified upon a sale.
As it relates to the Highland Road assessments,Council consensus was to set the
trunk/lateral assessment at$15,000 and to waive the 3%interest that has been incurred since
2006 if the residents take advantage of this financing program within the three year time
period.
Marc Macomber,property owner in the Highland neighborhood,stated that the septic
system failed at rental property he owns on Oxford and he would like to take advantage of
this financing offer.He added that his is an emergency situation as the septic has to be
pumped frequently or it will fail and he would like to hook-up to city water and sewer as
soon as possible.He questioned if he could begin the process immediately and still qualify
for the financing.
Mayor Dietz stated that the Council does not take formal action during work sessions and
asked if staff could work with Mr.Macomber in the meantime.Mr. Femrite explained that
the SAC and WAC fees are due at the time of permit approval so the financing would have
to be approved prior to the work beginning.
A gentleman was in the audience who is in the process of purchasing a home in the
Highland area and he is also interested in hooking up to city water and sewer and taking
advantage of the financing offer.
Mr. Portner explained that the policy to not take action at work sessions is an internal policy.
He stated that if the Council is comfortable with the ordinance as presented and wanted to
expedite the process in light of the current urgent situation,the ordinance could be adopted
at this meeting.
Mr.Femrite stated that a notice will be mailed out to all affected property owners once the
ordinance is adopted.
Mr.Beck clarified that according to current policy,any amount over$5,000 requires City
Council approval in which the Council has full discretion.
City Council Minutes Page 3
December 10,2012
Consensus of the Council was for the ordinance to require connection to municipal services
at the time of failure of either the existing septic system or well or when the property is sold,
whichever comes first.
Councilmember Motin voiced concerns with taking formal action during work sessions and
added that although he will vote in favor of this request because it is an emergency situation,
he would like to stick with the policy of not taking formal action during work sessions in the
future.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER WESTGAARD TO ADOPT ORDINANCE 12-17
AMENDING CHAPTER 78,ARTICLE I,DIVISION 1 OF THE ELK RIVER
CODE OF ORDINANCES,WHICH PROVIDES FOR PAYMENT AND
ASSESSMENT OF THE COSTS TO CONNECT AND REPAIR PRIVATE
UTILITY LINES,AS WELL AS THE ASSOCIATED PETITION AND WAIVER
AND POLICY.MOTION CARRIED 5-0.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ADOPT ORDINANCE 12-18
AMENDING SECTIONS 78-21 AND 78-97 OF THE ELK RIVER CODE OF
ORDINANCES,REQUIRING CONNECTION TO THE PUBLIC WATER
UTILITY AND THE PUBLIC SANITARY SEWER SYSTEM.MOTION
CARRIED 5-0.
The Council directed staff to briefly discuss tonight's direction on this issue at the next
televised Council meeting.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER MOTIN TO WAIVE THE INTEREST ON THE
HIGHLAND PROJECT AREA HOLDING THE AMOUNT OF THE
ASSESSMENT AT $15,000 FOR ALL CONNECTIONS MADE WITHIN THE
NEXT THREE YEARS AND FOR THOSE PROPERTIES THAT DELAY
CONNECTION PAST DECEMBER 31,2015,TO BE CHARGED THE$15,000
ASSESSMENT WITH ACCRUAL OF AN ANNUAL 3%INTEREST CHARGE
TO BE CALCULATED BEGININNING IN 2006.
Councilmember Zerwas questioned if the Macomber's would be required to wait for Council
approval after their petition is filed because the amount exceeds $5,000. Mr.Beck indicated
that the policy as adopted does require City Council approval for amounts exceeding$5,000.
He added that because Mr.Macomber has an emergency situation,the Council could
approve staff to accept a petition from Mr.Macomber for up to$40,000.He added that the
Council could include an exception in the policy for emergency cases if they wish.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE FINANCING UP TO $40,000
FOR THE PETITION OF MARC MACOMBER.MOTION CARRIED 5-0.
6.3. Quiet Zone Discussion
Mr. Femrite presented his staff report.He reviewed a PowerPoint outlining three potential
options for City Council consideration including: doing nothing,establishing a citywide quiet
zone,and implementing a quiet zone using alternatives such as wayside horns.
City Council Minutes Page 4
December 10,2012
Mr. Femrite also reviewing some funding options including general tax levy,assessment,
franchise fee,and fundraising drive.
Discussion took place on the various options.
Councilmember Zerwas stated he would like to seriously look at the wayside horn option.
He stated that wayside horns more economically feasible and he has heard positive
comments from residents of Andover,where wayside horns have been installed.He would
also like to see the County Board get involved with the county road crossings.
Councilmember Motin indicated that the Council has discussed quiet zones many times
before and nothing has changed since the last discussion.He stated the railroad crossings
have been in place for over 150 years and he is not convinced it is a major concern for a
majority of residents.He added that he lives near a railroad crossing and the train horns do
not bother him.He explained that he doesn't believe the benefit is worth the expense of
implementing full quiet zones but that wayside horns may be an option.He liked the idea of
fundraising to supplement city funds.He would also like to see Sherburne County and
Northstar get involved.
Councilmember Westgaard indicated that train traffic has increased in the last few years and
he believes this issue is at least worth exploring.He added that this issue would need to be
discussed with Sherburne County and Great River Energy.He questioned if there have been
any negative impacts as the result of quiet zones. Councilmember Zerwas indicated it is
important to have the chief of police involved in discussions as well.
Councilmember Gumphrey stated he would like staff to investigate whether or not wayside
horns are a good option.He indicated that he doesn't believe the crossings downtown would
need to be done since they will be improved as part of the future Highway 10 plan and that
it may not be necessary to implement a quiet zone at the Jarvis crossing either.He added
that he doesn't believe fundraising would be effective as it hasn't been successful in the past.
Mayor Dietz explained that he has been getting inquiries on quiet zones since he was elected.
He indicated that he doesn't believe the city can afford to implement full quiet zones but he
is interested in the wayside horn option.He agreed that the city should approach Sherburne
County to discuss the county road crossings and the City of Ramsey to discuss the Jarvis
crossing.
Consensus of the Council was for staff to thoroughly research the wayside horn option and
report back to the Council. The Council also asked that staff have conversation with
Sherburne County and BNSF Railroad.Mr. Femrite indicated he has discussed this issue
with county staff and believes any future discussions with the county are best suited at the
County Board level.
The Council directed staff to schedule any future Council discussions in advance to allow
notice to appear in the Star News so the public is aware.
6.4. Fire Service Task Force Strategic Plan Update
Mr. Cunningham reviewed a PowerPoint presentation outlining the Fire Service Task Force
Strategic Plan.He stated that task force members Firefighter Dave King,Police Captain Ron
City Council Minutes Page 5
December 10,2012
Nierenhausen,and Centennial Fire Chief Jerry Streich were present. Chief Cunningham
noted that the plan will be brought back for formal approval in January.
Mayor Dietz thanked the task force for all their hard work.
6.5. Consider Update to Personnel Policy for Liquor Store Part-Time Staff
Mr.Simon presented his sta f report.
Consensus of the City Cou cil was for this item to be brought back for formal approval at
the next meeting.
6.6. Council Open Forum
Mayor Dietz indicated he w.uld like a report from environmental staff on what happened
with the single-sort recyclin,..He explained that Elk River Municipal Utilities was flooded
with calls and their staff spe t a ton of customer service hours on this issue.
Councilmember Zerwas agr-ed adding that he believes the confusion was in the
communication to residents
Councilmember Motin stated that he believes the most confusing part was that residents
received their carts prior to instructions.He added that any time change is implemented
there will be confusion but people will figure it out.
Mr.Portner explained that instructions were supposed to be attached to the cans but
Randy's Sanitation pulled their literature prior to delivery because of a misprint and mailed
their information separately.He added that the city also sent out instructions and a schedule
for the single-sort but that was delayed because of an equipment malfunction with Elk River
Printing. He stated he will investigate and report back to the Council.
6.7. Council Appointment Process
Councilmember Motin explained that he doesn't believe the appointment process timeline
included in the packet allows ample time for the Council to consider applicants. He stated
that swearing someone in on February 17 may be a more appropriate timeframe.
Councilmember Westgaard indicated that the schedule could be published with a footnote
that it is subject to change.
Mr.Portner stated that once the number of applicants is determined,additional time can be
built in to the timeline to allow the Council time to deliberate if necessary.
Mayor Dietz indicated that he believes all dates through January 22 are set. He added that if
the Council is not prepared to make a decision to narrow down the candidates on January
22,all dates could be pushed back a week.He stated that one public forum may be
sufficient.Mr.Portner indicated that is at the discretion of the Council.
Councilmember Motin questioned to what extent the applicants should be campaigning
directly to current councilmembers.Mr.Portner explained that he isn't sure if the Council
can prohibit anyone from contacting them directly,but he will check with colleagues who
have gone through this process to see how it has been handled.Mr.Beck clarified that there
City Council Minutes Page 6
December 10,2012
is no prohibition on applicants contacting councilmembers one on one;however,if the
Council wishes,direct contact could be discouraged.
Mayor Dietz would like to publish the application deadline in the newspaper immediately
leaving the remainder of the timeline open to change.He would like to see how many
candidates before firming up the schedule.
Consensus of the Council was that they agreed with the appointment schedule as presented
with the appointment being considered on February 4.
7. Announcements
Mr.Portner stated that there will be a closed session to discuss labor negotiations for LELS
#231 and#271 on December 17,2012,at 5:30 p.m.
Mr.Beck explained that he is transitioning into his own practice at the beginning of the year.
He further explained that he has made arrangements with another law firm to provide back-
up for him and to provide additional assistance as needed.
8. Adjournment
There being no further business,Mayor Dietz adjourned the meeting of the Elk River City
Council at 9:41 p.m.
Minutes prepared by Jessica Miller.
John J.Dietz,Mayor
Tina Allard,City Clerk
CLOSED MEETING OF THE ELK RIVER CITY COUNCIL r,
HELD AT THE ELK RIVER CITY HALL
TUESDAY, DECEMBER 17, 2012
Members Present: Mayor Dietz, Councilmembers Gumphrey,Westgaard,Zerwas,and Motin
Members Absent: None
Staff Present: City Administrator Cal Portner,Police Chief Brad Rolfe,Human Resources
Coordinator Lauren Wipper,Finance Director Tim Simon,and City Clerk
Tina Allard
Also Present:
1. Call Meeting To Order
Pursuant to due call and notice thereof,the closed meeting of the Elk River City Council was
called to order at 5:30 p.m. by Mayor Dietz.
2. Closed Meeting-Labor Negotiations
The purpose of the closed meeting was to discuss the labor negotiations for the Patrol
Union,LELS Local 231 and Sergeant's Union,LELS Local 271,pursuant to MN Statute
13D.03, subdivision 1(b).
3. Adjournment
There being no further business,Mayor Dietz adjourned the closed meeting of the Elk River
City Council at 6:28 p.m.
John J.Dietz,Mayor
Tina Allard, City Clerk
MEETING OF THE ELK RIVER CITY COUNCIL f
_# x
HELD AT THE ELK RIVER CITY HALL 5
MONDAY, DECEMBER 17, 2012
Members Present: Mayor Dietz, Councilmembers Zerwas,Motin,Westgaard,and Gumphrey
Members Absent: None
Staff Present: City Administrator Calvin Portner,Finance Director Tim Simon, City
Engineer Justin Femrite,Parks and Recreation Director Michael Hecker,
Police Captain Bob Kluntz,Patrol Captain Ron Nierenhausen,Street
Department Superintendent Mark Thompson,Fire Chief John
Cunningham,Various Firefighters,City Attorney Peter Beck,and City Clerk
Tina Allard
1. Call Meeting To Order
Pursuant to due call and notice thereof,the meeting of the Elk River City Council was called
to order at 6:32 p.m. by Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider 12/17/2012 Agenda
Councilmember Zerwas requested Item 4.5 be removed from the Consent Agenda and
added before General Business.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA WITH THE
AMENDMENT NOTED ABOVE. MOTION CARRIED 5-0.
4. Consider Consent Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING
CONSENT AGENDA:
4.1 DECEMBER 3,2012 REGULAR MEETING MINUTES.
4.2 CHECK REGISTER AS OUTLINED IN THE STAFF REPORT.
4.3 PAY ESTIMATES FOR THE PUBLIC WORKS FACILITY AND
NATURE'S EDGE BUSINESS PARK PROJECT AS OUTLINED IN THE
STAFF REPORT.
4.4 RENEWAL OF THE FOLLOWING LICENSES VALID JANUARY 2,2013
THROUGH DECEMBER 31,2013.
1. MASSAGE ESTABLISHMENT—JOHN JOSEPH SALON
2. MASSAGE THERAPIST—SONIA TALLAKSON,BELA SALON
3. MASSAGE THERAPIST—AMANDA DAHMEN,LITTLE
REJUVINATION STATION.
City Council Minutes Page 2
December 17,2012
4.6 RESOLUTION 12-70 AMENDING THE ICE ARENA COMMISSION
MEETING TIMES.
4.7 TOBACCO LICENSE TO BP ELK RIVER, INC.,DBA/BP ELK RIVER
VALID THROUGH DECEMBER 31,2013.
4.8 ORDINANCE 12-19 AUTHORIZING THE ISSUANCE OF NOT TO
EXCEED $10,000,000 GENERAL OBLIGATION REFUNDING BONDS
BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY
OF ELK RIVER, MINNESOTA; PROVIDING FOR THE FORM AND
DETAILS THEREOF;AND AUTHORIZING THE ECONOMIC
DEVELOPMENT AUTHORITY FOR THE CITY OF ELK RIVER,
MINNESOTA,TO PLEDGE THE FULL FAITH, CREDIT AND
RESOURCES OF THE CITY OF ELK RIVER, MINNESOTA,FOR THE
SECURITY AND PAYMENT OF THE BONDS.
4.9 AMEND PERSONNEL POLICY TO ALLOW FOR PREMIUM PAY FOR
LIQUOR STORE EMPLOYEES PERFORMING FLOOR REFINISHING
OR PRODUCT INVENTORY ON A SUNDAY WITH PREMIUM PAY
BEING AT A RATE EQUAL TO 1.5 TIMES THE EMPLOYEE'S
REGULAR RATE OF PAY AS OUTLINED IN THE STAFF REPORT.
4.10 RESOLUTION 12-71 ENTERING INTO A MASTER PARTNERSHIP
CONTRACT WITH THE STATE OF MINNESOTA.
4.11 AGREEMENT BETWEEN THE CITY OF ELK RIVER AND
INDEPENDENT SCHOOL DISTRICT NO 728 REGARDING THE
INSTALLATION OF MUNICIPAL WATER LINES AND
MAINTENANCE OF HALES FIELD/OAK KNOLL IRRIGATION
SYSTEM.
MOTION CARRIED 5-0.
5. Open Forum
No one appeared for Open Forum.
6.1 City of Elk River Volunteer of the Month-Mayor Dietz
Mayor Dietz introduced,read,and presented a plaque to February Volunteer of the Month
Debbie Smith.He noted the following accomplishments:
• Meals on Wheels
• Salvation Army bell ringer
• Volunteer Bridge
• CAER food shelf
• Volunteer coordination at Riverfront Concert series
Mayor Dietz thanked Ms. Smith for her work in the community.
6.2 30-Year Retirement of Street Division Superintendent Phil Hals
Mr.Thompson spoke regarding Mr. Hals years of service. He stated his unique skills and
"can-do" spirit made him an excellent choice for the role of superintendent in the Street
Division.He further highlighted his past accomplishments and thanked his family for their
patience with the hours Mr.Hals was away from home.
City Council Minutes Page 3
December 17,2012
Mayor Dietz stated Mr. Hals is a person who cares about the city and always came up with
creative ways to save money. He stated Mr.Hals has been an invaluable member of this
community for a long time. Mayor Dietz read and presented a plaque proclaiming Phil Hals
Day.
Mr. Hals thanked everyone for their remarks and further stated he thoroughly enjoyed his
job but has mixed emotions about retiring. He stated he considered himself more of a coach
than supervisor and thanked all his employees for their dedication.
6.3 Councilmember Gumphrey Recognition
Mr. Dietz stated he appreciated Councilmember Gumphrey's up-front honesty and noted he
was a hard working Councilmember who studied the issues before making decisions.
Councilmember Zerwas concurred and discussed how they've always been able to maintain
friendship and professionalism no matter how much disagreement they may have been on an
issue.
Councilmember Westgaard stated it was a pleasure working with Councilmember Gumphrey
and noted he was a good leader to learn from. He thanked him for his guidance and
leadership.
Councilmember Motin stated it will be sad to see him go and wished him good luck.
Councilmember Gumphrey stated decisions were made together, and issues were supported
by the group as a whole once they were made,whether there was full agreement by the
Council or not. He also thanked the citizens of the community.
Mayor Dietz read and presented a plaque to Councilmember Gumphrey thanking him for
his support and service to the city.
6.4 Acceptance of Certificate of Excellence in Financial Reporting
Mr. Simon presented the staff report. He thanked staff for their hard work throughout the
year.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ACCEPT THE CERTIFICATE OF
ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING.
MOTION CARRIED 5-0.
Councilmember Gumphrey stated the Council is proud of this accomplishment.
Mayor Dietz stated staff does a great job with the city financials and have great ideas and
forethought.
7. Public Hearings
There were no public hearings.
City Council Minutes Page 4
December 17,2012
4.5 Resolution Adopting the 2013 Compensation Plan for Non-Organized Employees
Councilmember Zerwas raised concerns made by various firefighters regarding some of the
language of the Part-Time Pay Section,Item 4,as it relates to elimination of some positions
as of March 1. He noted they also were concerned with the timing of the consideration of
adopting this Plan while the comment period for the Fire Service Task Force Report was still
open. He stated he agreed with the concerns,as far as the appearance of moving forward
with structural and organizational changes,before the process has played out.
MOVED BY COUNCILMEMBER ZERWAS TO REMOVE THE FOLLOWING
PARAGRAPH FROM PART-TIME PAY ITEM 4 OF THE ATTACHMENT IN
THE COMPENSATION PLAN RESOLUTION:
"IN 2013,THE FIRE DEPARTMENT WILL BEGIN TRANSITIONING
TO A NEW ORGANIZATIONAL STRUCTURE WHICH WILL
INCLUDE THE IMPLEMENTATION OF NEW JOB DESCRIPTIONS.
BEGINNING MARCH 1,2013,ALL PAID ON-CALL FIREFIGHTERS,
REGARDLESS OF RANK,WILL BE COMPENSATED THE
FIREFIGHTER BASE RATE ABOVE ($12.70)PLUS THEIR
EDUCATIONAL INCENTIVE PAY FOR ACTUAL HOURS WORKED.
CAPTAINS AND LIEUTENANTS WILL RECEIVE ANNUAL
POSITION STIPENDS FOR REQUIRED TRAINING AND
PERFORMING ADDITIONAL DUTIES, INCLUDING REGULAR
PARTICIPATION AS AN ON-CALL DUTY OFFICER. CAPTAINS WILL
BE PAID $3,600/YEAR($300/MONTH)AND LIEUTENANTS
$2,700/YEAR($225/MONTH). DISTRICT AND ASSISTANT CHIEF
POSITIONS WILL BE ELIMINATED MARCH 1,2013,TO BE
REPLACED BY FULL-TIME DEPUTY CHIEFS IN THE FUTURE."
Councilmember Gumphrey disagreed stating the Task Force is not involved with setting
staff restructuring within the city.
Councilmember Zerwas agreed and further stated that past Council practice has always been
to have a discussion staff restructuring/organizational items but noted that this item is on
the Consent agenda.
Mayor Dietz stated he is willing to discuss this at the Task Force level,but a lot of this issue
has to do with duty officer pay. He further noted the Task Force stated at that they don't
want to deal with the duty officer program and it is in the hands of the city administrator and
fire chief. He stated there is nothing in the staff report that deals with duty officer pay;but
rather includes a more global statement in regards to formulating new job description for all
officer positions.
Councilmember Zerwas stated the job descriptions are in the Task Force Report that hasn't
been reviewed by the City Council because it is still out for comment,but now it is here on
Consent agenda to be implemented.
Councilmember Motin stated the language should be removed until the Council gets the
chance to review the Task Force Plan.
Mr.Portner apologized and stated the best thing to do is to strike the language and approve
the rest of the pay plan. He stated the intention was to allow the opportunity to continue the
City Council Minutes Page 5
December 17,2012
duty officer program as it currently exists until completion of the Fire Service Task Force
Report. He suggested adding a statement extending the duty officer program as it currently
exists until the Task Force Report process is done.
Councilmember Gumphrey stated there was a discussion about the duty officer pay and
everyone on the Task Force,including firefighters in attendance,agreed the pay discussion
should be designated to the city administrator and the fire chief. He further stated it is not
the Task Force's responsibility to determine pay.
COUNCILMEMBER ZERWAS AMENDED HIS MOTION TO ADD THE
FOLLOWING TEXT IN PLACE OF THE DELETED TEXT NOTED IN THE
ORIGINAL MOTION:
• EXTEND THE CURRENT DUTY OFFICER PROGRAM UNTIL THE
FIRE SERVICE TASK FORCE REPORT HAS BEEN APPROVED.
MOTION SECONDED BY COUNCILMEMBER WESTGAARD. MOTION
CARRIED 5-0.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 12-72 ADOPTING
THE 2013 COMPENSATION PLAN FOR NON-UNION EMPLOYEES WITH
THE CHANGES NOTED IN THE ABOVE MOTION. MOTION CARRIED 5-0.
8.1 Policy Change Associated with the Highland Road Sewer and Water Connections
Mr. Femrite presented the staff report. It was noted this item was discussed in detail at the
December 10, 2012 Council meeting.
Mayor Dietz questioned how staff would track whether the connections were being made at
the correct time.
Attorney Beck stated the city will record notice of the new ordinance amendments against
these parcels with Sherburne County.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO CHANGE THE POLICY AS IT
RELATES TO THE COLLECTION OF SEWER AND WATER ASSESSMENTS
FROM PROPERTIES WITH SERVICES ALONG HIGHLAND ROAD AS
DRAFTED IN THE STAFF REPORT. MOTION CARRIED 5-0.
8.2 2012-2017 Capital Improvement Plan
Mr. Simon presented the staff report. He thanked Council and staff for all their time and
hard work on this project. He noted this update starts to address some of the beautification
goals as part of the city visioning plan.
Councilmember Westgaard thanked staff for a job well done and noted this is a guiding
document laying out a road map for possible capital expenditures.
City Council Minutes Page 6
December 17,2012
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER MOTIN TO ADOPT THE 2013-2017 CAPITAL
IMPROVEMENT PLAN. MOTION CARRIED 5-0.
8.3 2012 Budget Amendments
Mr. Simon presented the staff report.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE 2012 BUDGET
AMENDMENTS AS STATED IN THE 2012 BUDGET AMENDMENTS
ATTACHMENT IN THE STAFF REPORT.MOTION CARRIED 5-0.
8.4 Annual Renewal of City's Insurance Policies with League of Minnesota Cities Insurance
Trust
Mr. Simon presented the staff report.
Mayor Dietz questioned how long the land use claim would have an impact on the city.
Mr. Simon stated they are typically a three year surcharge. He further noted the city will
come forward with a Request for Proposal for insurance agent of record at a later date.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER WESTGAARD TO ACCEPT AND APPROVE THE
RENEWAL OF THE CITY'S INSURANCE POLICIES WITH THE LEAGUE OF
MINNESOTA CITIES INSURANCE TRUST AS OUTLINED IN THE STAFF
REPORT. MOTION CARRIED 5-0.
8.5 EDA,HRA.and Library Board Appointments
Mayor Dietz presented the staff report.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING
APPOINTMENTS:
1. DAN TVEITE—ECONOMIC DEVELOPMENT AUTHORITY—TERM
EXPIRATION DECEMBER 31,2018.
2. WILLIE JACKSON—LIBRARY BOARD—TERM EXPIRATION
DECEMBER 31,2015.
3. NICOLE NOVOTNY—LIBRARY BOARD—TERM EXPIRATION
DECEMBER 31,2015.
4. DENNIS CHUBA—HOUSING AND REDEVELOPMENT AUTHOITY—
TERM EXPIRATION DECEMBER 31,2017
MOTION CARRIED 5-0.
9. Announcements
Fuel Contract
City Council Minutes Page 7
December 17,2012
Councilmember Motin asked for an update on the fuel contract.
Mr. Simon stated it was approximately$3.10 for unleaded and$3.19 for diesel.
Mr.Portner noted that the Council vacancy marketing has been sent out to the public.
10. Adjournment
There being no further business,Mayor Dietz adjourned the meeting of the Elk River City
Council at 7:24 p.m.
John J.Dietz,Mayor
Tina Allard,City Clerk