10-10-2012 PR MIN MEETING OF THE ELK RIVER
PARKS AND RECREATION COMMISSION
HELD AT CITY HALL
WEDNESDAY, OCTOBER 10, 2012
Members Present: Chair Anderson, Commissioners Ahlness, Kallemeyn, Karlsen,Niziolek, and
Sagan
Member Absent: Commissioner Nystrom
Council Liaison: Mayor Dietz
Staff Present: Michael Hecker, Parks and Recreation Director, Chris Leeseberg,
Planner/Park Planner, Steve Benoit,Recreation Manager, Tonya Love,
Recreation Coordinator
1. Call Meeting To Order
Pursuant to due call and notice thereof,the meeting of the Elk River Parks and Recreation
Commission was called to order at 6:30 p.m. by Chair Anderson.
2. Consider October 10,2012 Parks &Recreation Commission Agenda
MOVED BY COMMISSIONER SAGAN AND SECONDED BY
COMMISSIONER NIZIOLEK TO APPROVE THE OCTOBER 10, 2012 PARKS &
RECREATION COMMISSION AGENDA. MOTION CARRIED 6-0.
3. Consider Minutes of September 12,2012 Parks &Recreation Commission Meeting
MOVED BY COMMISSIONER SAGAN AND SECONDED BY
COMMISSIONER KARLSEN TO APPROVE THE SEPTEMBER 12, 2012 PARKS
AND RECREATION COMMISSION MEETING MINUTES.
MOTION CARRIED 6-0.
4. Open Forum- None
5. Awards &Recognitions
Recreation Manager, Steve Benoit presented Mike Wagner as the October Parks and
Recreation Volunteer of the Month.
6. Park/Program Highlight
Recreation Manager, Steve Benoit shared program highlights of an intergenerational
program held at the Activity Center.
Park&Recreation Commission Minutes Page 2
October 10,2012
Mr. Benoit also shared that the 13th Annual Family Fright Night would be held on Saturday,
October 20`h at Lions Park Center.
7. Discussion Items
7.1. Eagle Scout Project
Eagle Scout,Ryan explained what he wanted to do for his Eagle Scout project. Build a
bridge in Woodland Trails Park along with a trail to separate walkers from skiers in the
winter months.
8. Action Items
8.1. Parks &Facilities Naming Policy
Parks and Recreation Director,Michael Hecker presented an updated version of the Parks &
Facilities Naming Policy.
Mayor Dietz asked to clarify"area" and suggested to change it to "Elk River area resident".
Commissioner Niziolek questioned whether the example used in the policy of what an
assumed name meant was setting a precedent.
Commissioner Anderson stated that it is an example only. •
MOVED BY COMMISSIONER KARLSEN AND SECONDED BY
COMMISSIONER KALLEMEYN TO ACCEPT STAFF RECOMMENDATION
TO RECOMMEND TO THE CITY COUNCIL TO APPROVE THE PARKS AND
FACILITIES NAMING POLICY. MOTION CARRIED 6-0.
8.2. Park Dedication for Preliminary Plat(Jabez)
Planner/Parks Planner, Chris Leeseberg presented background information regarding park
dedication for preliminary plat Jabez which was not recorded before its expiration.
Commissioner Anderson asked for definition of Park Dedication for new commission
members.
Mr. Leeseberg explained that Park Dedication is when land development happens there are
three options; first, money in lieu of property to go into the Park Dedication Fund, second,
up to 10% of land acquired instead of money, and lastly a combination of land and cash.
Commissioner Niziolek questioned why there was a reduced park dedication for the
preliminary plat Jabez in 2006.
Park&Recreation Commission Minutes Page 3
October 10,2012
Commissioner Anderson concurred with Commissioner Niziolek in that the current
ordinance should be followed in recommending park dedication be paid in full for the whole
preliminary plat.
MOVED BY COMMISSIONER NIZIOLEK AND SECONDED BY
COMMISSIONER ANDERSON TO ACCEPT FULL PARK DEDICATION FOR
THE 17.73 ACRES OF PRELIMINARY PLAT JABEZ AND NOT 8.05 ACRES.
MOTION CARRIED 6-0.
9. Parks &Recreation Director Report
Parks and Recreation Director,Michael Hecker thanked Mick Stoffers for her 27 years of
service as the Elk River Librarian.
Mr. Hecker shared the restructuring plan for staff at the Activity Center and that the Bank of
Elk River has agreed to sponsor the 2013 Summer Concert Series for$14,000, along with
other department updates.
10. Division Manager's Reports
Recreation Manager, Steve Benoit reported that the Farmers Market concluded on October
4th and staff will review the program to determine how well the new location worked.
Mr. Benoit shared the Activity Center Report,highlighting that September was National
Senior Center Month and many additional programs were planned and well attended.
11.A. Capital Improvement Fund Discussion
Parks and Recreation Director,Michael Hecker reviewed the updated 2013 Park
Improvement Fund. City Council had reviewed it and has asked staff to prioritize the
projects.
Mr.Hecker explained a few of the updates. The Parks Master Plan will be split into two
payments, due to the project being a two year process. The downtown parking lot retaining
wall and Bailey Point amenities were moved to 2014.
Mr. Hecker shared the updated Park Improvement Fund and listing out priorities of each
project.
Commissioner Niziolek stated that there needs to be a budget number the commission
members can work from to recommend prioritized projects.
Mayor Dietz stated that the City Council will decide how much money the department
receives and the commission recommends its priorities.
Park&Recreation Commission Minutes Page 4
October 10,2012
11.B. Announcements
Commissioner Ahlness shared an update regarding the Field Use Committee stating that
they are in the process of collecting other cities field use policies to review.
12. Adjournment
There being no fw tlaer business,the meeting adjourned at 8:26pm.
Minus reparedd by Tonga Love.
/', .
Dave An"de n
Parks and Recreation Commission Chair
Tuna Allard, City irk