05-03-2012 SWC MIN Minutes of the Sherburne/Wright County Cable Commission
Thursday, May 3, 2012, 1:00 p.m.
Big Lake City Hall
Present: Chair Myles McGrath,Commissioners: Don Levens, Cathy Shuman (1:07 p.m.), Mert
Auger,Lori Kampa,Nancy Carswell,and Tina Allard
Absent: Commissioners Linda Hruby, Luke Fischer, and Phil Kern
Also present: Technology Consultant Bill Bruce,Attorney Bob Vose,Video Production
Coordinator Mark Davis, City Clerk Gina Wolbeck, and Deputy City Clerk LeeAnn
Yager
1. Call to Order
Chair McGrath called the meeting to order at 1:00 p.m.
2. Approval of Minutes-November 3,2011
MOVED BY COMMISSIONER AUGER AND SECONDED BY COMMISSIONER
LEVENS TO APPROVE THE FEBRUARY 2,2012 MINUTES. MOTION
CARRIED 6-0.
3. Treasurer's Report
Commissioner Auger stated that in 2011 the Commission voted to approve the rebate of three
quarters of franchise fees back to the respective cities. He noted only two quarters were paid
back.
MOVED BY COMMISSIONER AUGER AND SECONDED BY COMMISSIONER
CARSWELL TO RECONFIRM APPROVAL OF THE ADDITIONAL PAYMENT
OF FRANCHISE FEES BACK TO THE CITIES. MOTION CARRIED 6-0.
Commissioner Shuman arrived.
a. Financial Statements
MOVED BY COMMISSIONER ALLARD AND SECONDED BY
COMMISSIONER LEVENS TO APPROVE THE FINANICAL
STATEMENTS AS PRESENTED. MOTION CARRIED 7-0.
4. Attorney's Report
Attorney Vose reviewed the audit quote results. He stated the quote came in higher than
anticipated at$17,000. He further noted the firm contacted him today to change the quote to
$10,000,plus 25 percent of any recovery over$20,000. Mr.Vose reviewed some past audit
results for other cable companies. He also reviewed some examples of revenue sources that
could possibly be excluded when companies calculate franchise fees.
The Commission agreed to delay action on this item in order for the attorney to review past
cases and report back.
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5. Equipment Report
Mr. Bruce presented his staff report. Mr. Bruce thanked the City of Monticello for use of their
community center.
Commissioner Allard stated that Mr. Bruce and Mr. Davis did an excellent job with the
volunteer appreciation dinner.The Commission thanked both of them for their work on this
project.
MOVE BY COMMISSION KAMPA AND SECONDED BY COMMISSIONER
SHUMAN TO APPROVE THE EQUIPMENT EXPENDITURES AS OUTLINED
IN THE STAFF REPORT. MOTION CARRIED 7-0.
6. Programming Report
Mr. Davis reviewed past and present video projects.
The Commission requested Mr. Davis to put the budget video at the top of his list for
completion due to the budget process/timeline for cities.
Mr. Davis requested expenditures to provide maintenance to two trailers. He outlined the
following costs:
• $35 per wheel plus parts
• $70 an hour for labor
• Estimating 1 hour of labor per trailer
MOVED BY COMMISSIONER SHUMAN AND SECONDED BY
COMMISSIONER CARSWELL TO APPROVE MAINTENANCE OF TWO
TRAILERS. MOTION CARRIED 7-0.
7. Commission Business
a. Charter Communications Representative: Tom Bordwell
(1) Update on Area-Wide Channel
Mr. Bordwell was not present at the meeting.
b. 2012 Movie in the Park Schedulinv
No action.
c. Other Business
Mr. Bruce requested cities to provide contact information of local celebrities so they could
obtain promos for Channel 19.
Ms. Shuman thanked Mr. Bruce for assisting the City of Monticello on a separate project
unrelated to the Commission that involved setting up informational monitors around the
city.
Area Wide Channel
Attorney Vose is working on getting other providers to connect.
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8. Upcoming Meeting Dates
The next commission meeting is scheduled for Thursday,August 2 in Dassel.
9. Adjourn
The Sherburne Wright Cable Commission meeting adjourned at 2:00 p.m.
Minutes prepared by Commission Secretary Tina Allard.
Secretary,Tina Allard
h> ,' yles McGrath