Loading...
12-17-2012 CCM MEETING OF THE ELK RIVER CITY COUNCIL 4110 HELD AT THE ELK RIVER CITY HALL MONDAY, DECEMBER 17, 2012 Members Present: Mayor Dietz, Councilmembers Zerwas,Motin,Westgaard,and Gumphrey Members Absent None Staff Present: City Administrator Calvin Portner,Finance Director Tim Simon,City Engineer Justin Femrite,Parks and Recreation Director Michael Hecker, Police Captain Bob Kluntz,Patrol Captain Ron Nierenhausen,Street Department Superintendent Mark Thompson,Fire Chief John Cunningham,Various Firefighters,City Attorney Peter Beck,and City Clerk Tina Allard 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:32 p.m. by Mayor Dietz. 2. Pledge of Allegiance The Pledge of Allegiance was recited. • 3. Consider 12/17/2012 Agenda Councilmember Zerwas requested Item 4.5 be removed from the Consent Agenda and added before General Business. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA WITH THE AMENDMENT NOTED ABOVE. MOTION CARRIED 5-0. 4. Consider Consent Agenda, MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING CONSENT AGENDA: 4.1 DECEMBER 3,2012 REGULAR MEETING MINUTES. 4.2 CHECK REGISTER AS OUTLINED IN THE STAFF REPORT. 4.3 PAY ESTIMATES FOR THE PUBLIC WORKS FACILITY AND NATURE'S EDGE BUSINESS PARK PROJECT AS OUTLINED IN THE STAFF REPORT. • 4.4 RENEWAL OF THE FOLLOWING LICENSES VALID JANUARY 2,2013 THROUGH DECEMBER 31,2013. 1. MASSAGE ESTABLISHMENT—JOHN JOSEPH SALON 2. MASSAGE THERAPIST—SONIA TALLAKSON,BELA SALON • 3. MASSAGE THERAPIST—AMANDA DAHMEN, LITTLE REJUVINATION STATION. City Council Minutes Page 2 December 17,2012 4.6 RESOLUTION 12-70 AMENDING THE ICE ARENA COMMISSION MEETING TIMES. • 4.7 TOBACCO LICENSE TO BP ELK RIVER,INC.,DBA/BP ELK RIVER VALID THROUGH DECEMBER 31,2013. 4.8 ORDINANCE 12-19 AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $10,000,000 GENERAL OBLIGATION REFUNDING BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF ELK RIVER,MINNESOTA; PROVIDING FOR THE FORM AND DETAILS THEREOF;AND AUTHORIZING THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF ELK RIVER, MINNESOTA,TO PLEDGE THE FULL FAITH, CREDIT AND RESOURCES OF THE CITY OF ELK RIVER,MINNESOTA, FOR THE SECURITY AND PAYMENT OF THE BONDS. 4.9 AMEND PERSONNEL POLICY TO ALLOW FOR PREMIUM PAY FOR LIQUOR STORE EMPLOYEES PERFORMING FLOOR REFINISHING OR PRODUCT INVENTORY ON A SUNDAY WITH PREMIUM PAY BEING AT A RATE EQUAL TO 1.5 TIMES THE EMPLOYEE'S REGULAR RATE OF PAY AS OUTLINED IN THE STAFF REPORT. 4.10 RESOLUTION 12-71 ENTERING INTO A MASTER PARTNERSHIP CONTRACT WITH THE STATE OF MINNESOTA. 4.11 AGREEMENT BETWEEN THE CITY OF ELK RIVER AND INDEPENDENT SCHOOL DISTRICT NO.728 REGARDING THE INSTALLATION OF MUNICIPAL WATER LINES AND MAINTENANCE OF HALES FIELD/OAK KNOLL IRRIGATION SYSTEM. MOTION CARRIED 5-0. 5. Open Forum No one appeared for Open Forum. 6.1 City of Elk River Volunteer of the Month-Mayor Dietz Mayor Dietz introduced,read,and presented a plaque to February Volunteer of the Month Debbie Smith.He noted the following accomplishments: • Meals on Wheels • Salvation Army bell ringer • Volunteer Bridge • CAER food shelf • Volunteer coordination at Riverfront Concert series Mayor Dietz thanked Ms. Smith for her work in the community. 6.2 30-Year Retirement of Street Division Superintendent Phil Hals Mr.Thompson spoke regarding Mr. Hals years of service. He stated his unique skills and "can-do"spirit made him an excellent choice for the role of superintendent in the Street Division. He further highlighted his past accomplishments and thanked his family for their patience with the hours Mr. Hals was away from home. • City Council Minutes Page 3 December 17,2012 Mayor Dietz stated Mr.Hals is a person who cares about the city and always came up with • creative ways to save money. He stated Mr. Hals has been an invaluable member of this community for a long time.Mayor Dietz read and presented a plaque proclaiming Phil Hals Day. Mr. Hals thanked everyone for their remarks and further stated he thoroughly enjoyed his job but has mixed emotions about retiring.He stated he considered himself more of a coach than supervisor and thanked all his employees for their dedication. 6.3 Councilmember Gumphrey Recognition Mr.Dietz stated he appreciated Councilmember Gumphrey's up-front honesty and noted he was a hard working Councilmember who studied the issues before making decisions. Councilmember Zerwas concurred and discussed how they've always been able to maintain friendship and professionalism no matter how much disagreement they may have been on an issue. Councilmember Westgaard stated it was a pleasure working with Councilmember Gumphrey and noted he was a good leader to learn from. He thanked him for his guidance and leadership. Councilmember Motin stated it will be sad to see him go and wished him good luck. Councilmember Gumphrey stated decisions were made together, and issues were supported by the group as a whole once they were made,whether there was full agreement by the • Council or not. He also thanked the citizens of the community. Mayor Dietz read and presented a plaque to Councilmember Gumphrey thanking him for his support and service to the city. 6.4 Acceptance of Certificate of Excellence in Financial Reporting Mr. Simon presented the staff report.He thanked staff for their hard work throughout the year. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER GUMPHREY TO ACCEPT THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING. MOTION CARRIED 5-0. Councilmember Gumphrey stated the Council is proud of this accomplishment. Mayor Dietz stated staff does a great job with the city financials and have great ideas and forethought. 7. Public Hearings There were no public hearings. 111 City Council Minutes Page 4 December 17,2012 4.5 Resolution Adopting the 2013 Compensation Plan for Non-Organized Employees Councilmember Zerwas raised concerns made by various firefighters regarding some of the • language of the Part-Time Pay Section, Item 4, as it relates to elimination of some positions as of March 1. He noted they also were concerned with the timing of the consideration of adopting this Plan while the comment period for the Fire Service Task Force Report was still open. He stated he agreed with the concerns,as far as the appearance of moving forward with structural and organizational changes, before the process has played out. MOVED BY COUNCILMEMBER ZERWAS TO REMOVE THE FOLLOWING PARAGRAPH FROM PART-TIME PAY ITEM 4 OF THE ATTACHMENT IN THE COMPENSATION PLAN RESOLUTION: "IN 2013,THE FIRE DEPARTMENT WILL BEGIN TRANSITIONING TO A NEW ORGANIZATIONAL STRUCTURE WHICH WILL INCLUDE THE IMPLEMENTATION OF NEW JOB DESCRIPTIONS. BEGINNING MARCH 1,2013,ALL PAID ON-CALL FIREFIGHTERS, REGARDLESS OF RANK,WILL BE COMPENSATED THE FIREFIGHTER BASE RATE ABOVE ($12.70) PLUS THEIR EDUCATIONAL INCENTIVE PAY FOR ACTUAL HOURS WORKED. CAPTAINS AND LIEUTENANTS WILL RECEIVE ANNUAL POSITION STIPENDS FOR REQUIRED TRAINING AND PERFORMING ADDITIONAL DUTIES, INCLUDING REGULAR PARTICIPATION AS AN ON-CALL DUTY OFFICER. CAPTAINS WILL BE PAID $3,600/YEAR($300/MONTH)AND LIEUTENANTS $2,700/YEAR($225/MONTH). DISTRICT AND ASSISTANT CHIEF POSITIONS WILL BE ELIMINATED MARCH 1,2013,TO BE 110 REPLACED BY FULL-TIME DEPUTY CHIEFS IN THE FUTURE." Councilmember Gumphrey disagreed stating the Task Force is not involved with setting staff restructuring within the city. Councilmember Zerwas agreed and further stated that past Council practice has always been to have a discussion staff restructuring/organizational items but noted that this item is on the Consent agenda. Mayor Dietz stated he is willing to discuss this at the Task Force level,but a lot of this issue has to do with duty officer pay. He further noted the Task Force stated at that they don't want to deal with the duty officer program and it is in the hands of the city administrator and fire chief. He stated there is nothing in the staff report that deals with duty officer pay;but rather includes a more global statement in regards to formulating new job description for all officer positions. Councilmember Zerwas stated the job descriptions are in the Task Force Report that hasn't been reviewed by the City Council because it is still out for comment,but now it is here on Consent agenda to be implemented. Councilmember Motin stated the language should be removed until the Council gets the chance to review the Task Force Plan. Mr.Portner apologized and stated the best thing to do is to strike the language and approve • the rest of the pay plan. He stated the intention was to allow the opportunity to continue the City Council Minutes Page 5 December 17,2012 duty officer program as it currently exists until completion of the Fire Service Task Force • Report.He suggested adding a statement extending the duty officer program as it currently exists until the Task Force Report process is done. Councilmember Gumphrey stated there was a discussion about the duty officer pay and everyone on the Task Force,including firefighters in attendance,agreed the pay discussion should be designated to the city administrator and the fire chief. He further stated it is not the Task Force's responsibility to determine pay. COUNCILMEMBER ZERWAS AMENDED HIS MOTION TO ADD THE FOLLOWING TEXT IN PLACE OF THE DELETED TEXT NOTED IN THE ORIGINAL MOTION: • EXTEND THE CURRENT DUTY OFFICER PROGRAM UNTIL THE FIRE SERVICE TASK FORCE REPORT HAS BEEN APPROVED. MOTION SECONDED BY COUNCILMEMBER WESTGAARD. MOTION CARRIED 5-0. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 12-72 ADOPTING THE 2013 COMPENSATION PLAN FOR NON-UNION EMPLOYEES WITH THE CHANGES NOTED IN THE ABOVE MOTION. MOTION CARRIED 5-0. • 8.1 Policy Change Associated with the Highland Road Sewer and Water Connections Mr. Femrite presented the staff report. It was noted this item was discussed in detail at the December 10,2012 Council meeting. Mayor Dietz questioned how staff would track whether the connections were being made at the correct time. Attorney Beck stated the city will record notice of the new ordinance amendments against these parcels with Sherburne County. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO CHANGE THE POLICY AS IT RELATES TO THE COLLECTION OF SEWER AND WATER ASSESSMENTS FROM PROPERTIES WITH SERVICES ALONG HIGHLAND ROAD AS DRAFTED IN THE STAFF REPORT. MOTION CARRIED 5-0. 8.2 2012-2017 Capital Improvement Plan Mr. Simon presented the staff report. He thanked Council and staff for all their time and hard work on this project. He noted this update starts to address some of the beautification goals as part of the city visioning plan. Councilmember Westgaard thanked staff for a job well done and noted this is a guiding • document laying out a road map for possible capital expenditures. City Council Minutes Page 6 December 17,2012 MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT THE 2013-2017 CAPITAL IMPROVEMENT PLAN. MOTION CARRIED 5-0. 8.3 2012 Budget Amendments Mr. Simon presented the staff report. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE 2012 BUDGET AMENDMENTS AS STATED IN THE 2012 BUDGET AMENDMENTS ATTACHMENT IN THE STAFF REPORT. MOTION CARRIED 5-0. 8.4 Annual Renewal of City's Insurance Policies with League of Minnesota Cities Insurance Trust Mr. Simon presented the staff report. Mayor Dietz questioned how long the land use claim would have an impact on the city. Mr. Simon stated they are typically a three year surcharge. He further noted the city will come forward with a Request for Proposal for insurance agent of record at a later date. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER WESTGAARD TO ACCEPT AND APPROVE THE RENEWAL OF THE CITY'S INSURANCE POLICIES WITH THE LEAGUE OF • MINNESOTA CITIES INSURANCE TRUST AS OUTLINED IN THE STAFF REPORT. MOTION CARRIED 5-0. 8.5 EDA,HRA,and Library Board Appointments Mayor Dietz presented the staff report. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING APPOINTMENTS: 1. DAN TVEITE—ECONOMIC DEVELOPMENT AUTHORITY—TERM EXPIRATION DECEMBER 31,2018. 2. WILLIE JACKSON—LIBRARY BOARD—TERM EXPIRATION DECEMBER 31,2015. 3. NICOLE NOVOTNY—LIBRARY BOARD—TERM EXPIRATION DECEMBER 31,2015. 4. DENNIS CHUBA—HOUSING AND REDEVELOPMENT AUTHOITY— TERM EXPIRATION DECEMBER 31,2017 MOTION CARRIED 5-0. 9. Announcements Fuel Contract • City Council Minutes Page 7 December 17,2012 Councilmember Motin asked for an update on the fuel contract. Mr. Simon stated it was approximately$3.10 for unleaded and$3.19 for diesel. Mr.Portner noted that the Council vacancy marketing has been sent out to the public. 10. Adjournment There being no further business,Mayor Dietz adjourned the meeting of the Elk River City Council at 7:24 p.m. J n J. ietz,Ma,+. fF r Tina Allard,City Clerk •