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4.1. DRAFT MINUTES 01-22-2013MEETING F THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 7, 2013 Members Present: Mayor Dietz, Councilmembers Zerwas, Westgaard, Burandt, and Motin Members Absent: None Staff Present: City Administrator Calvin Portner, Finance Director Tim Simon, City Engineer Justin Femrite, Director of Economic Development Annie Deckert, Assistant Director of Economic Development Clay Wilfahrt, Police Chief Brad Rolfe, Police Captain Bob Kluntz, Fire Chief John Cunningham, Street Superintendent Mark Thompson, and City Clerk Tina Allard 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor Dietz. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Oath of Office Ms. Allard administered the oath of office for Councilmember Ward 2 and 3. 4. Consider Council Agenda MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE AGENDA. MOTION CARRIED 5 -0. 5. Consent Agenda MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE FOLLOWING CONSENT AGENDA: 5.1 MINUTES. • DECEMBER 10, 2012 WORKSESSION • DECEMBER 17, 2012 CLOSED • DECEMBER 17, 2012 REGULAR 5.2 CHECK REGISTER AS OUTLINED IN THE STAFF REPORT. 5.3 RESOLUTION 13 -01 DESIGNATING DEPOSITORIES OF CITY FUNDS. 5.4 DESIGNATE THE STAR NEWS AS THE CITY'S OFFICIAL NEWSPAPER FOR LEGAL NOTICES. City Council Minutes January 7, 2013 Page 2 5.5 APPOINT MAYOR JOHN DIETZ AND FINANCE DIRECTOR TIM SIMON TO THE FIRE RELIEF ASSOCIATION BOARD WITH TERM EXPIRATIONS OF JANUARY 6, 2014. 5.6 MASSAGE THERAPIST LICENSE TO KRYSTAL KOMULA TO WORK AT BELA SALON VALID UNTIL DECEMBER 31, 2013. 5.7 RESOLUTION 13 -02 FOR MAINTENANCE AGREEMENT WITH WRIGHT COUNTY FOR PARRISH AVENUE BRIDGE. MOTION CARRIED 5 -0. 6. Open Forum No one appeared for open forum. 7.1 Councihnember Zerwas Recognition Councilmember Zerwas expressed sincere thanks to the City Council and staff for their work during his years in office. Ile noted he would be available for any assistance at the legislative level to help enhance Elk River. The Council thanked Zerwas for a tremendous job and his heavy involvement in the community. They noted he will be missed but are glad to have someone at the legislature who can help represent Elk River. Mayor Dietz read and presented a plaque to Councilrnember Zerwas. 8. Public Hearin &s There were no public hearings. 9.1 2013 Street Improvement Feasibility Report Mr. Femrite introduced Consultant Jason Wedel from WSB & Associates. Mr. Wedel gave a presentation on the feasibility report for the proposed 2013 Street Improvement Project. He reviewed core samples, the need to do this project, costs, assessments to property owners, funding, and the project schedule. There was discussion on if this projects needs to move forward at this time when the Council is in the middle of discussing whether to implement franchise fees for street improvements. Mr. Femrite noted staff needs to move forward with the steps detailed in the 429 process to meet legal requirements in order to have this project ready for the 2013 construction season. Councilmember Westgaard questioned if there were mechanisms in place for future projects to make sure the depth and quality of the pavement core will be correct and whether a traffic study was completed for the mini- round -a -bout in order to see if it could handle the traffic load and some of the larger equipment vehicles. Mr. Femrite stated traffic volumes and sizing was reviewed for the mini- round -a -bout. He stated this type of round -a -bout is meant to fit in tighter areas that are already established in order to help minimize the impact on surrounding properties. The center median is City Council NLinutes Page 3 January 7, 2013 designed for truck trailers and larger vehicles to have their wheels cross onto the slightly raised center median area. Council expressed concern with the disparity of the proposed assessment costs. Staff was directed to prepare a grouping of the projects based on the type of project that will be completed. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER BURANDT TO ACCEPT THE FEASIBILTY REPORT FOR THE 2013 STREET IMPROVEMENT PROJECT. MOTION CARRIED 5 -0. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 13 -03 RECEIVING THE FEASIBILITY REPORT AND ORDERING A PUBLIC HEARING IN THE MATTER OF THE 2013 STREET IMPROVEMENT PROJECT. MOTION 5 -0. 9.2 Appointment of Acting Mayor Mayor Dietz suggested Councilmember Westgaard be appointed acting mayor because Ward 1 is vacant and Councihmember Burandt is new to her position. Councilmember Motin stated he didn't disagree but would like the order to go back to its normal rotation the following year. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER BURANDT TO APPOINT COUNCILMEMBER WESTGAARD AS ACTING MAYOR FOR 2013. MOTION CARRIED 5 -0. 9.3 Consider Council Appointments The Council made the following appointments: MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPOINT BURANDT AND MOTIN TO THE ADMINISTRATIVE HEARING BOARD (TO DECEMBER 31, 2013). MOTION CARRIED 5 -0. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER ZERWAS TO APPOINT WESTGAARD, BURANDT, AND MOTIN (ALREADY IS ON THE EDA WITH A TERM TO DECEMBER 31, 2014) TO THE ECONOMIC DEVELOPMENT AUTHORITY (TO DECEMBER 31, 2016). MOTION CARRIED 5 -0. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY MAYOR DIETZ TO APPOINT COUNCILMEMBER WESTGAARD TO THE ICE ARENA COMMISSION (TO FEBRUARY 28, 2016). MOTION CARRIED 5 -0. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER ZERWAS TO APPOINT MAYOR DIETZ TO THE ELK RIVER MUNICIPAL UTILITIES COMMISSION (TO FEBRUARY 28, 2016). MOTION CARRIED 5 -0. City Council Minutes January 7, 2013 Page 4 MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER BURANDT TO MAKE THE FOLLOWING COUNCIL LIAISON APPOINTMENTS TO DECEMBER 31, 2014. Dietz I Ward 1 1 Westgaard I Burandt I Motin Heritage Preservation X Parks & Recreation X Commission Planning Comn- ission g Library Board. X Region 7W Transportation X Policy Board Councilmember Motin stated he would like a future worksession discussion on the role and purpose of the Council liaison because each member is performing the duties differently. 9.4 Consider Cable TV Monitor MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPOINT COUNCILMEMBERS BURANDT AND MOTIN AS THE CABLE MONITORS VALID THROUGH DECEMBER 31, 2016. MOTION CARRIED 5 -0. 9.5 Discuss Worksession Agendas Mr. Portner reviewed future worksession agendas. He noted the discussion on the Council liaison role would be tentatively added to the February worksession agenda. 10. Announcements Ward I Vacancy Mr. Portner reminded Council the closing date is January 15. Stafng Mr. Portner welcomed new Community Operations Development Director Suzanne Fischer and further noted that Director of Economic Development Annie Deckert has resigned. Hork y Day MN Mayor Dietz stated Elk River is a finalist for Hockey Day MN for 2014. He discussed the partnerships and costs that could be involved along with the economic benefit it will provide to be hosting this event. He suggested forming a committee to work together on bringing the success of this event to fruition if the city is selected. City Council 1NLinutes Page 5 January 7, 2013 ----------------------------- 11. Adjournment There being no further business, Mayor Dietz adjourned the meeting of the Elk River City Council at 7:30 p.m. John J. Dietz, Mayor Tina Allard, City Clerk