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4.4. SR 12-15-2003TO: Mayor FROM: Mich; DATE: Dece~ SUBJECT: Park a The December Park an requires no action on fl for park dedication put Recreation Director po Health Coordinator wi Greenways RFP As a result of the recen Commission created a ~, best to implement thos, subcommittee has work inventory by an outside neighborhood of $25,0( The schedule requires tJ in mid to late January, a A funding source for th uncomfortable with thL, MEMORANDUM and City Council e McPhers ctor of Planning ~ber 15, 2003 nd Recreation Commission Update Item # 4.4. d Recreation Commission meeting agenda was relatively light and te part of the Council. The Commission considered a land use case ~oses, met with the City Administrator regarding the Park and fifion, and heard a presentation from Jennifer Eide, Community h Sherbume County Public Health on tobacco-free recreation. joint meeting with the Council, the Park and Recreation abcommittee to continue to study the greenway concept and how '~ ideas outlined in the Draft Comprehensive Plan. The ed to assemble a request for proposals (RFP) for a natural resources consultant. It is anticipated that this study will cost in the ~0. ~at the RFP be distributed in the month of December with a return ad a recommendation made to the Council in early February of 2004. is activity has not been identified at this time. If the Council is work or having the RFP distributed, please let staff know. S:\PLANNING\Comp Plan\Mem0s\Natural Resources RFP.doc TO: Mayor FROM: Michel DATE: Decer~ SUBJECT: Recrea On August 18, 2003, ti the Recreation Departn Commission and staff, the Council: To provide year round community. MEMORANDUM and City Council ~ Bergh, Recreation Manager ~ber 15, ~2003 tion Department Mission Statement Le City Council directed staff to formalize a mission statement for lent. The Subcommittee, along with the Park and Recreation are recommending the following mission statement be adopted by recreation opportunities to enhance the lives of all members of the TO: Mayor FROM: Michel DATE: Decerr SUBJECT: Policy' The Subcommittee was type of classes City Rec: policy: The Recreation Deparn following criteria: 1. Comtnunity and MEMORANDUM and City Council Bergh, Recreation Manager ~er 15, 2003 for Program Offerings directed by Council on August 18, 2003 to develop a policy on the :eation should offer. The Subcommittee created the following nent will strive to provide programs that meet two or more of the /or Partnership Building Opportunities 2. Public Safety 3. Promotion of C 4. "Feeder" Progr= 5. Programs that P The Park and Recreatio~ recommend Council adz Facilities ms romote Activity and Overall Wellness Commission has reviewed this policy and, along with city staff, )pt this policy. River TO: Mayor FROM: Michel~ DATE: Decern SUBJECT: Lions F The current Lions Park have received two requc weeknights and would k always able to fred staff The Subcommittee, alox recommending that we All holidays will be con HEHORANDUH · nd City Council Bergh, Recreation Manager >er 15, 2003 'ark Center Policy Change Center Policy does not specifically address holiday use requests. We sts this year and, based on the current policy, the holidays fell on e charged fees accordingly. While we do our best, we are also not to work on these days. tg with the Park and Recreation Commission and staff, are Ldd the following to the policy for Lions Park Center use: idered weekend use and are subject to staff availability. TO: Mayor FROM: Michell DATE: Decem SUBJECT: Woodl We currently have a fee Trails Park. We are fmc significantly hire than w it at all or are using it wi believe that if some cha: facility according to poe I have attached the curt. changes include: · Proof of insurance · No maximum num · Fee would change fl · Fee can now be dro the Recreation Depi · In 2004, an adopt-a- trail maintenance in Staff, along with the Sut approval of these policy MEMORANDUM and City Council Bergh, Recreation Manager ~er 15, 2003 ~nd Trails Park Out of Town Ski Practice Policy of $50 per practice for out of town groups wanting to use Woodland lng that the fee is more than most groups can afford and hat they might pay at another facility and groups are either not using thout checking availability, making a reservation or paying a fee. We ~ges are made to the policy, it may encourage people reserve the cy. mt policy as well as the proposed new policy for 2003-04. The equired er of practice dates per month om $50 to $25 or $1/skier (whichever is less). >ped off in the donation box if there isn't time to submit payment to .rtment prior to the practice. trail program would be available to provide "in kind" assistance on exchange for practice dates. ,committee and the Parks and Recreation Commission, recommends changes for the 2003-04 season. OUT OF TOWN FOR WOOl Out of town high school Woodland Trails Park ir 4;' R~quests for pr,~ of the requested Out of town tern month for thc m ikst come, first to roller skiing ~ Only one out of A Woodland Tn your requested C must accompan~ desired date is n scheduled date Skiers that are beginner or inteJ comers on the "4 conditions and i,. Practices will be below. Note: Reservations an if trail conditions are 24-hour notice. NORDIC SKI TEAM PRACTICE POLICY }LAND TRAILS PARK IN ELK RIVER Nordic Ski Teams may request practice dates at Elk River within the following guidelines: :tice dates must be made 5 business days before the date USe. ns may reserve a maximum, of two practice days each vnths of November, December, January and February on a ;crved basis. Training techniques may have to be adjusted ,r hill bounding if snow is not adequate 'for skiing. town tea_m reservation will be accepted per day. dis Reservation request form must be completed. All of ates may be on the same foma. A $50/da¥ reservation fee ~your 'reservation re_quest Fees will be refunded if a ~>t available or if the City of Elk 'River cancels your .ue to trails conditions. >t skilled enough to ski the "expert trails" should stay on mediate trails. "Snowplowing" the all the down hills and ;xpert trails" has caused considerable damage to the trail not acceptable. . linfited to Monday tlu:ough Thursday on open dates listed subject to cancellation up to noon on the scheduled date u aacceptable, however every effort will. be made to provide ElkRiwe~ Re~e~zion OUT OF TOWN WOOD Out of town high school practice dates at Woodl~ "Proof of insuraia~ One document pe~ Requests for pracl requested use. Sh circumstances. Only one out of tc first, first served b A Park Shelter am All of your reques (which ever is less accompany your r, placed in a donatk what the fee repre~ the City of Elk R/~ In lieu of a reserv; beginning in 2004. maintenance in ex, interested in this p Skiers that are not or intermediate tra trails" has caused Practices will be 1 Available practice dates Note: Reservations are conditions are unacceptal notice. qORI)IC SKI TEAM PRACTICE POLICY FOR LAND TRAILS PARK IN ELK RIVER '- or "club" Nordic Ski Teams may request snow or dry land nd Trails Park in Elk Iiiver within the following guidelines: :e" must be on file or received before the scheduled practice date. season is all that is required. '.ce dates should be made 5 business days before the date of the otter notice may be able to be accommodated in certain wn team reservation will be accepted per day on a first come t Park Facitity Use Application request form must be completed_. ted dates may be on the same form. A $25/day or $1 per ski~r~ ) reservation fee or school purchase order in that amount must :servation request, Fees for short notice reservations can be m envelope at the'trailhead. Be sure to indicate on the envelope ;ent. Fees will be refunded if a desired date is not available or if ,er cancels your scheduled date due to trail conditions. tion 'fee we will be instituting an "adopt-a-trail" program '~' This program will provide for "in kind" assistance on trail :hange for 4 practice dates at Woodlands. Contact us if you are :ogram. skilled enough to ski the "expert trails" should stay on beginner ils. "Snowplowing" the down h/lis and comers on the "expert :onsiderable damage to the trail conditions and is not acceptable. ~ted to Monday through Thursday on open dates listed below. hr: 2003-2004 NO Dates yet. ibject to cancellation up to noon on the scheduled date if trail ~le, however every effort will be made to provide 24-hour TO: Mayor FROM: Micheh DATE: Decem SUBJECT: TRSA We have been approach second season of summ May-June. They are set wide are heavily schedu] quite challenging. If a s issues. Unfortunately, t with the City of Elk Riv We would provide the f · Handle registrations · Coordinate coaches · Organize teams · Do training and bac · Provide uniforms a~ · Set schedules TRSA would provide th · Assist with marke~ · Provide support ant Some of the benefits of · Currently, not all ne · TRSA is a well-kno~ is important to its st · The field use during · This league would p who may want a Ion MEMORANDUM ~nd City Council Bergh, Recreation Manager }er 15, 2003 ioccer League ed by TRSA (Three Rivers Soccer Association) to co-sponsor a er soccer leagues. Their current season runs from approximately zing about 1700 youth in the District area. The soccer fields district- ed during their season and fitting all the games and practices in is .~cond season was added, it might help with some of the scheduling ~ey do not have anyone to coordinate this. They would like to work er to provide this opportunity. ollowing: kground checks on coaches .d other equipment e following: g information on the scheduling and coordination of this league '_his partnership are: '.ds are met rn, well-established program and having their backing on this league [ccess one part of the summer will be hghter and easier to manage rovide options for parents as well as a second opportunity for some ger season Staff believes that this because of how well ka per age group, dependi need non-residents to advertised with TRSA~ to their program as pos Staff Recommendati Staff, along with the S~ waiving the non-reside: establishing a second eague will not be successful without the partnership with TRSA own and respected they are. We need approximately 50-100 children ~g on the format, for the league to run. Staff believes that we will ,articipate for this to happen in each age group. For this to be it would be easiest to follow their fee structure so it appears as close ible. ~n bcommittee and the Parks and Recreation Commission, recommends ~t fee for this league to foster the parmership with TRSA and begin s,',ason for a summer soccer league.