5.4. SR 06-24-2002 Howard R
, Green Company
Item # 5.4.
June 19, 2002
File: 816941J-0060
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE:
ORONO PARKWAY IMPROVEMENTS
ELK RIVER, MINNESOTA
Dear Council Members:
We have tabulated the bids opened on June 11, 2002, for the modifications to the Orono Parkway
median adjacent to the City Hall site. As you are aware, this project consists of closing unneeded
median openings, creating new median openings for the City Hall/Public Safety Building Expansion,
lowering the grade on the median, and lowering the lighting system.
There were two bids submitted. The following list provides the names of the bidders and their total bids.
Also attached is a detailed bid tabulation.
Northwest Asphalt, Inc.
DMJ Corporation
$161,121.75
$162,189.44
These bids are competitive, as demonstrated by the close proximity of them. However, they are higher
than the Engineer's Estimate. In analyzing the bids, it is apparent that approximately 60% of the total
Iow bid cost is for modifications to the existing lighting system. This involves removing all of the lights
including the bases, reinstalling new bases, new conduit and electrical wiring. Lowering the grade on
the median causes the need for this. We have been talking to Northwest Asphalt and have asked them
to investigate alternatives that would allow a lower cost for the electrical lighting modifications. If a
reasonable alternative for lowering this cost can be determined, we will present a change order for City
Council consideration at a later date.
Currently, given the timing for the initiation of the construction of the Public Safety Building and City Hall
Expansion, we would recommend award to Northwest Asphalt, Inc., in the amount of $161,121.75,
understanding that there may be an opportunity for a change order in the future to lower the cost for the
lighting system modifications. Attached for the City Council's consideration is a resolution which
awards the contract to Northwest Asphalt, Inc.
If you have any questions regarding this project, I will be in attendance at your June 24, 2002, City
Council meeting.
Sincerely,
Howard R. Green Company
TerwJ~. ~~(~
Ltr-061902-recommendation
1326 Energy Park Drive · St. Paul, MN 55108 ° 651/644-4389 fax 651/644-9446 toll free 888/368-4389
RESOLUTION 02-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
ORONO PARKWAY IMPROVEMENTS
WHEREAS
pursuant to City Council direction, competitive bids were solicited and received
for the Orono Parkway Improvements project; and
WHEREAS
the City Council has considered the amount of the bids and the responsibility of
the bidders and determined that Northwest Asphalt, Inc. is the lowest responsible
bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The Mayor and City Administrator are authorized and directed to execute, on behalf of
the City, such contract with Northwest Asphalt, Inc., as is approved by the City Attorney,
for the completion of the Orono Parkway Improvements according to the approved plans
and specifications designed by City Council Resolution.
The City Administrator is authorized and directed to forthwith return to all bidders the
deposits made with their bids upon execution of the contract specified above.
Passed and adopted this 24th day of June, 2002.
Stephanie A. Klinzing, Mayor
ATTEST:
Sandra A. Peine, City Clerk
O :\Proj\816941J\0060\Res-061902-a 12. doc
BID TABULATION
PROJECT:
OWNER:
OPENING DATE:
ENGINEER:
ORONO PARKWAY MEDIAN MODIFICATIONS
CITY OF ELK RIVER, MINNESOTA
June 11,2002
HOWARD R. GREEN COMPANY
SCHEDULE 1.00RONO PARKWAY
I 2021.501 MOBILIZATION LS 1.00 $12,500.00 $12,500.00 $7,000.00 $7,000.00
2 2104.501 REMOVE CURB AND GUTTER LF 440.00 $3.50 $1,54O.OO $3.50 $1,540.00
3 2104.505 REMOVE BITUMINOUS PAVEMENT SY 280.00 $5.25 $1,470.00 $3.10 $868.00
4 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF 220.00 $3.0O $660.00 $4.0O $880.00
5 2105.601 COMMON EXCAVATION LS 1.00 $22,550.00 $22,550.00 $37,500.00 $37,500.00
6 2211.501 AGGREGATE BASE CLASS 5 TON 120.00 $18.40 $2,208.00 $15.00 $1,800.00
7 2232.501 MILL BITUMINOUS SURFACE (2") SY 250.00 $6.00 $1,500.00 $8.00 $2,000.00
8 2350.503 TYPE MV 4 WEAR CRS MIX (C) 2" THICK SY 400.00 $12.50 $5,000.00 $13.00 $5,200.00
9 2350.503 TYPE MV 3 NONWR CRS MIX (C) 2.5" THICK SY 650.00 $11.50 $7,475.00 $15.50 $10,075.00
10 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LF 440.00 $15.00 $6,600.00 $16.70 $7,348.00
11 2545.501 ELECTRIC LIGHT SYSTEM LS 1.00 $97,000.00 $97,000.00 $85,000.00 $85,000.00
12 2563.601 TRAFFIC CONTROL LS 1.00 $1,725.00 $1,725.00 $1,700.00 $1,700.00
13 2564.531 SIGN PANELS TYPE C SF 11.25 $35.00 $393.75 $24.75 $278.44
14 2564.602 RELOCATE SIGNS EACH 5.00 $100.00 $500.00 $200.00 $1,000.00
T BID TOTAL
$161,121.75 $162,189.44
I HEREBY CERTIFY THAT THIS IS AN ACCURATE TABULATION OF THE BIDS
RECEIVED FOR THE ABOVE MENTIONED PROJECT.
NAME: Phillip G. Bergem, P.E.
DATE: June 14, 2002
MN REG. NO.: 18568
Tab-O61402-816941J.xls 1