6.4. SR 04-08-2013 Wi
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11� REQUEST FOR ACTION
River
TO ITEM NUMBER
Mayor and City Council 6.4
AGENDA SECTION MEETING DATE PREPARED BY
Work Session Aril 8,2013 Cal Portner, City Administrator
ITEM DESCRIPTION REVIEWED By
Council Liaison Policy
REVIEWED BY
ACTION REQUESTED
Review, discuss, and provide staff direction on the draft Council Liaison Policy.
BACKGROUND/DISCUSSION
At the March 11,2013, Council Work Session, the Council reviewed and discussed Commission liaison
roles.
Attached is a draft policy for review and consideration.
FINANCIAL IMPACT
N/A
ATTACHMENTS
■ Draft Council Liaison Policv
N:APubhc Bodies\City Council\Council RCA\Agenda Packet\04-08-2013\Staff report Council Liaison.docx INAWREI
Proposed Council Liaison Policy
Annually, the City Council shall appoint a Council Member as an ex-officio member without voting rights
to each of the following commissions: Planning,Parks & Recreation,Heritage Preservation and the
Library Board. In the role of Council Liaisons, CouncHmembers shall:
1) Attend all meetings and act as a conduit and resource for information by and between the Council
and the Commission.
a. S/he may openly participate in discussion/deliberation on matters opened in a study or
work session.
b. S/he may provide information regarding the Council consensus or Council deliberation
when a question is referred to the liaison from the Commission at a regular meeting.
c. S/he may not communicate or advocate personal positions on matters under
consideration.
d. S/he may communicate Council input or direction on a particular issue.
2) Provide periodic reports to the Council on the activities of the respective Commission.
3) The Council Member shall serve as a liaison between the Council and the Commission for a
determined length of term established at the time of appointment.
4) A liaison may testify or submit written comments for the official record at a Public Hearing only
after prefacing their comments with a statement that they are speaking on their own behalf as a
resident and not in their capacity as an elected official.
Current City Policy
12. Council Liaison
The Mayor shall appoint one Council Member as an ex-officio member without voting rights to each of
the following commissions: Planning Commission,Parks and Recreation Commission,Heritage
Preservation Commission, and the Library Board. The Council Member shall serve as liaison between the
Council and the commission for a determined length of time established at the time of appointment.
Prior Lake Policy
1002: CITY COUNCIL LIAISONS TO CERTAIN ADVISORY COMMITTEES: Annually,the
City Council shall appoint a council member to serve as a liaison to the Advisory
Committees listed in Section 1001.3. The role of the liaison is to act as a conduit and
resource for information by and between the Council and the Planning Commission or
Committee. The liaison shall make periodic reports to the Council on the activities of the
Planning Commission or committee, The liaison shall not participate in the discussion or
deliberation of any matter pending before the Planning Commission or Committee,
except where the Planning Commission or committee is meeting in a study or work
session. The Planning Commission or committee may, at its discretion, ask the liaison
whether the Council has discussed the subject under consideration and the nature of the
discussion. The liaison shall never use this occasion as an opportunity to communicate
their personal position on the matter under consideration. The liaison shall communicate
any Council input on a particular issue.
A liaison may always testify or submit comments at a public hearing in their capacity as
a private citizen as long as they make clear at the beginning of their testimony or in their
written comments that they are speaking on their own behalf and not on behalf of the
Council.