4.5 SR 04-15-2013 Elk REQUEST FOR ACTION
River
TO ITEM NUMBER
Mayor and City Council 4.5
AGENDA SECTION MEETING DATE PREPARED BY
Consent Aril 15, 2013 Justin Femrite,P.E.
ITEM DESCRIPTION REVIEWED By
Set Assessment Hearing Date for 2013 Street Improvement Suzanne Fischer, COD Director
Project REVIEWED BY
Cal Portner, City Administrator
ACTION REQUESTED
Adopt by motion the attached resolution setting May 20, 2013, as the Assessment Hearing date for the
2013 Street Improvement Project.
BACKGROUND/DISCUSSION
Portions of the 2013 Street Improvements Project will require assessments to benefiting properties
regardless of the decision to implement the franchise fee to fund the Pavement Management Program. If
the franchise fee is adopted,the only portions of the project that will be assessed are those areas where
the wear course paving is being completed in unfinished developments. If the franchise fee is not
adopted,assessments will need to be levied on properties in all project areas as originally proposed in the
Feasibility Report.
The schedule for the project is as follows:
• Neighborhood Open House Dec. 13. 2012
• Feasibility Report approved by City Council Jan. 7, 2013
• Public Hearing/Project Ordered Feb. 4, 2013
• Approve Plans/Authorize Bids March 4, 2013
• Open Bids April 11, 2013
• Assessment Hearing/Award Contract May 20, 2013
• Construction June—Oct. 2013
FINANCIAL IMPACT
The bids for the project were opened on April 11. The apparent low bid for construction was in the
amount of$3,248,794.16. This construction amount, combined with approved engineering and
administration costs of the project,is below the total cost of$3,685,000 as presented in the Feasibility
Report. A full review of the bids and final cost breakdown will be refined and recommended for award
of contract at the May 20, 2013, Council meeting. No expenditures above previously approved project
administration fees are associated with the adoption of the attached resolution.
ATTACHMENTS
■ Resolution
P O W E R E I a r
NATUREI
RESOLUTION 13-___
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION CALLING FOR AN ASSESSMENT HEARING FOR THE 2013
STREET IMPROVEMENT PROJECT
WHEREAS,
the Elk River City Council on October 15, 2012, ordered the preparation of a
feasibility report by WSB & Associates, Inc. for the 2013 Street Improvement
Project; and
WHEREAS,
a neighborhood meeting was conducted by city staff and WSB & Associates, Inc. on
December 13, 2012; and
WHEREAS,
on January 7, 2013, the City Council approved the Feasibility Report and scheduled
the public improvement hearing for February 4, 2013; and
WHEREAS,
the City Council held a public hearing to discuss and consider the improvements on
February 4, 2013; and
WHEREAS,
on February 4, 2013, the Elk River City Council ordered the 2013 Street
Improvement Project and directed WSB & Associates, Inc. to prepare plans and
specifications consistent with the ordered improvements, pursuant to Resolution
13-07.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Elk River,
Minnesota:
1.The City Council hereby calls for an assessment hearing to be held on May 20, 2013, for the
purpose of considering and adopting the project assessment roll.
2. The City Council hereby directs staff to mail official notice to the affected property owners
to include the individual amounts of the proposed assessments.
th
Passed and adopted this 15 day of April, 2013.
John J. Dietz, Mayor
ATTEST:
Tina Allard, City Clerk