Loading...
05-13-2002 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MAY 13, 2002 Members Present: Members Absent: Staff Present: Mayor ICiinzing, Councilmembers Dietz, Kuester, Modn, and Tveite None City Administrator Pat I~aers, City Engineer Terry Maurer, City Attorney Peter Beck, Finance Director Lori Johnson, Street/Park Superintendent Phil Hals, and City Clerk Sandra Peine Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:05 p.m. by Mayor I~dinzing. Consider 5 / 13/2002 Agenda The following amendments were made to the agenda: Item 7.2 was postponed to May 28. Item 8.1 was added to the agenda - "Schedule public hearing for tax rebate financing for Elk Path Professional Building." COUNCILMEMBER TVEITE MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent Agenda COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4. 3.5. 4/22/02 CITY COUNCIL MINUTES 4/29/02 BOARD OF REVIEW MINUTES CHECK REGISTER HIRE DENISE CULLY AS PART TIME ACCOUNTING CLERK AT $13.46 PER HOUR, AT STEP B, PAY GRADE 7, MOVING TO STEP C AFTER SUCCESSFUL COMPLETION OF A SIX-MONTH ORIENTATION PERIOD BEGINNING JUNE 3, 2002. CALL SPECIAL MEETING OF THE CITY COUNCIL FOR THE PURPOSE OF MEETING JOINTLY WITH THE SCHOOL BOARD ON THURSDAY, MAY 23, 2002, AT 7:30 P.M. AT CITY HALL IN THE TRAINING ROOM PROCLAMATION PROCLAMING MAY 24 - JUNE 2 AS "BUCKLE UP ELK RIVER" WEEK City, Council ,'vfinutes May 13, 2002 COUNCILMEMBER DIETZ SECONDED THE MOTION. CARRIED 5-0. 4. Open bhke Page 2 THE MOTION 6.1. Vance Zehringer, President for Lake Orono Improvement Association, 18920 Concord St. NW - indicated he was requesting funds from the Council for the following projects on behalf of the Lake Orono Improvement Association: Annual goose trapping ~ $2,000 Fish stocking of Lake Orono - $1,000 Water quahty monitoring - $960 Mr. Zehnnger requested that the funds be available in the city's budget on an ongoing basis. MAYOR KLINZING MOVED TO APPROVE THE REQUEST FOR FUNDING BY THE LAKE ORONO IMPROVEMENT ASSOCIATION AND THAT FUNDING COME FROM THE COUNCIL CONTINGENCY FUND. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Mayor Klinzing indicated that the request for ongoing funds would be discussed during the budget process. Consider Comprehensive Annual Financial Report for the Period Ended December 31 2001 Finance Director Lori Johnson and Steve McDonald of Abdo, Eick, and Meyers presented the 2001 Comprehensive Annual Financial Report. Finance Director Lori Johnson indicated that the City is working at maintaining and raising the City's bond rating. LoriJohnson discussed the issue of the fund balance being at 42.44 percent of the 2001 budget. She noted that the City's target was a 40% fund balance and indicated that the Council could decide what to do with the 2.44% overage. COUNCILMEMBER DIETZ MOVED TO ACEDPT THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2001. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Lori Johnson reviewed the information presented in the Annual Financial Report for the Elk River Fire Department Relief Association. Waco Street/Highway 10 Signal Project City Engineer Terry Maurer gave a presentation on the Trunk Highway 10/Waco Street Signalization Project. Terry noted that the City is proposing to assess one-quarter of the City's cost of the signal installation to the commercially zoned property in the southeast quadrant of the intersection. City, Council Nfinutes May 13, 2002 Mayor Fdinzing opened the public hearing for the Trunk t45gh~vay 10/Waco Street signalization project. Page 3 Stewart Wilson, 17975 Troy Street, Elk River - questioned if there was a precedent in assessing adjacent landowners for signalization improvements and questioned how this intersection compares with other intersections. Terry, Maurer indicated that the city has not assessed landowners for signalization improvements, but has charged developers of commercial properties for signal improvements. Nix. Maurer commented on four examples of developers paying for all or part of a signal. Stewart '~Vilson questioned the cost of this signal compared to other signals. Nfl:. \Vilson indicated that he is in favor of the project. There being no further comments, Mayor I4dinzing closed the public hearing. COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 02-38 ORDERING THE IMPROVEMENT IN THE MATTER OF THE TH 10/WACO STREET SIGNALIZATION IMPROVEMENT OF 2002. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Mayor Klinzing opened the assessment public hearing. There being no one for or against the matter, Mayor I<linzing closed the assessment public hearing. COUNCILMEMBER KUESTER MOVED TO ADOPT RESOLUTION 02-39 ADOPTING THE FINAL ASSESSMENT ROLL FOR THE TH 10/WACO STREET SIGNALIZATION IMPROVEMENT PROJECT. COUNClLMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER MOTIN MOVED TO ADOPT RESOLUTION 02-40 APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATTER OF THE TH 10/WACO STREET SIGNALIZATION IMPROVEMENT OF 2002. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.2. Consider Authorization for Public Safety,, Utilities, and City, Hall Projects to go Out for Bids City Administrator Pat Klaers reviewed the information presented by Tushie Montgomery Architects regarding the new public safety building and the city hall remodehng and additions. The City Administrator requested authorization to go out for bids for the new public safety building and city hall remodehng and additions on May 16, receive bids on June 6 and have the Council consider bids on June 16. COUNCILMEMBER TVEITE MOVED TO AUTHORIZE GOING OUT FOR BIDS FOR THE PUBLIC SAFETY BUILDING, CITY HALL REMODELING AND ADDITIONS ON MAY 16 AND RECEIVING THE BIDS ON JUNE 6. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. City Council Minutes May 13, 2002 7.1. Page 4 Consider Ciw transportation Plan Update City Administrator Pat Klaers addressed the issue of updating the City's transportation plan. City Engineer Terry Maurer and Kevin Pape reviewed the proposed Transportation Plan Task Objectives as proposed. City Engineer Terry Maurer stated that the cost to update the plan is approximately $66,000 plus an additional $51,000 for the optional tasks if desired by the Council. Mayor K2inzing talked about the importance of doing a good job on this transportation plan. She indicated that she would like to include optional tasks and wants to understand the impact that developments will have on transportation in the City. Councilmember Tveite indicated his concerns of maintaining a plan for fle.,dbility. He indicated that he would like to see a plan that is fle.,dble and that can be changed as Elk River changes. Discussion was held as to whether the City could get a complete plan without the optional tasks. Terry Maurer suggested bringing more detail and information to the Council regarding the optional tasks. Councilmember Motin indicated his concern as to whether the optional items are necessary. at this time. He also noted his concern with the cost and the fact that it is not a budgeted expense. He stated that beginning the transportation plan at this time could impact the results of the comprehensive plan by taxing the time of those involved with the comprehensive plan. City Administrator Pat Klaers recommended that the fund balance, as discussed at the audit presentation, be the source of funds for this project. COUNCILMEMBER MOTIN MOVED TO APPROVE THE CORE PROPOSAL OF THE TRANSPORATATION PLAN SUBMITTED BY HOWARD R. GREEN. COUNCILMEMBER DIETZ SECONDED THE MOTION. Councilmember Tveite questioned the competitive bid process. Pat I<_laers indicated that the City is not bidding the project due to Terry Maurer's extensive knowledge of the city and the fact that Howard Preston of this f~rm is one of the top transportation study consultants. THE MOTION CARRIED 5-0. Mayor Klinzing suggested providing more information on the optional tasks. 7.2. Discuss Twin Lakes Road Signal Request Associated with Elk River Stat/on Development Proposal This item was postponed to the May 28, 2002, City Council meeting. 7.3. Review 175th Feasibility Study and Consider Resolution Calling for a Public Hearing City Engineer Terry Maurer reviewed the 175th Avenue Feasib/lity Study for the installation of lateral sanitary sewer and trunk water main together with the reconstruction of 175th Avenue from Tyler Street to Fillmore Street. Terry noted that the sanitary sewer is to be funded by the developers of Park Pointe Addition and the water main is going to be bid as Ci~ Council Minutes May 13, 2002 an alternate with funding possibly provided by the City and The Elk River Municipal Utilities. Page 5 Terry Maurer noted that he was unsuccessful in getting all of the easements from properties abutting 175th Avenue with no compensation. Council discussion pursued regarding how the street project should be assessed. Terry reviewed three options for the Council to pursue. Councilmember Dietz discussed the difference in the price of the original offer the city made to the property, owners for the easements versus the amount some of the property owners received. He indicated that it would not be fair to only deduct the original offer from those property owners who did not request and receive payment for their easements. Councilmember Tveite suggested adding 20% to the original offers of those who did not receive payment, to take into consideration the 10% increase in land value per year for the last two years. Councilmember Motin questioned whether it was fair to charge the Cascade Land Company for the full assessment due to the land that ~vas given during the platting process. Terry Maurer stated that a credit could be given to those who have given land during the platting process. The Council directed the City Engineer to revise the feasibility study showing table one with an increase of 20% and a credit for the platted areas. No further action was taken at this time. 7.4. Miscellaneous Updates The City Engineer gave the fo[lowing updates on the street projects that were hsted in his letter to the City Council dated May 8, 2002: · 2002 Seal Coating Projects · King Avenue · Evans Avenue · 193~d Avenue and Evans Street · Assessable Overlay Improvements for 2002 - No assessable overlay improvements proposed for 2002. Updates were provided on the following issues: · Dodge Avenue - 5~h Street - Terry Maurer noted that this project will be moving forward in the near future · Eminent Domain of I43rkeide property · MnDOT Public Hearing- Highway 10/169 Corridor Projects -July 8 · Highway 10/Main Street Intersection Project - Update by Pat I~daers - Property going up for sale at public auction. The City would 1/ke to go to the auction to purchase the property and the Council concurred. 8. Other Business COUNCILMEMBER TVEITE MOVED TO SET THE PUBLIC HEARING FOR THE TAX REBATE FINANCING FOR THE ELK PATH PROFESSIONAL City Council Minutes Page 6 May 13, 2002 BUILDING FOR JUNE 10, 2002, AT 6:00 P.M. COUNCILMEMBER ICLIESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Pat I~aers informed the Council that the comprehensive plan update public meeting is scheduled for this Thursday, May 16, 2002, at Central Lutheran Church. COUNCILMEMBER MOTIN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL FOR MAY 16, 2002, AT CENTRAL LUTHERAN CHURCH FOR THE PURPOSE OF HOLDING A PUBLIC MEETING ON THE COMPREHENSIVE PLAN UPDATE. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. City Administrator Pat ICdaers requested suggestions for agenda items to be added to the joint School Board/City Council meeting scheduled for May 23, 2002. City Attorney Peter Beck informed the Council that he would be closing on the Cargill litigation. 9. Staff Updates There xvere no staff updates. 10. Adjournment There being no further business, Mayor I4dmzing adjourned the meeting of the Elk River City, Council at 9:45 p.m. Sandra Peine City Clerk