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03-13-2013 PR MIN MEETING OF THE ELK RIVER PARKS AND RECREATION COMMISSION HELD AT CITY HALL WEDNESDAY, MARCH 13, 2013 Members Present: Chair Anderson, Commissioners Airiness, Holmgren,Kallemeyn,Niziolek, Nystrom, and Sagan Council Liaison: Mayor Dietz Staff Present: Michael Hecker,Parks and Recreation Director, Chris Leeseberg, Planner/Park Planner, Steve Benoit,Recreation Manager, Tonya Love, Recreation Coordinator 1. Call Meeting To Order Pursuant to due call and notice thereof,the meeting of the Elk River Parks and Recreation Commission was called to order at 6:30 p.m. by Chair Anderson. 2. Oath of Office Chair Anderson swore in the new commission members,Mark Ahlness and Ryan Holmgren. 3. Consider March 13, 2013 Parks &Recreation Commission Agenda Parks and Recreation Director,Michael Hecker requested to add Item 7.1.C.Major Park Use Request; Community Vacation Bible School and Item 8.B. Skate Park MOVED BY COMMISSIONER KALLEMEYN AND SECONDED BY COMMISSIONER NIZIOLEK TO APPROVE THE MARCH 13, 2013 PARKS & RECREATION COMMISSION AGENDA WITH STAFF CHANGES. MOTION CARRIED 6-0. 4. Consider Minutes of February 13,2013 Parks &Recreation Commission Meeting MOVED BY COMMISSIONER KALLEMEYN AND SECONDED BY COMMISSIONER AHLNESS TO APPROVE THE FEBRUARY 13, 2013 PARKS AND RECREATION COMMISSION MEETING MINUTE. MOTION CARRIED 6-0. 5. Open Forum Elk River resident,Kurt Hinkel, 19332 Baldwin St.Elk River shared that Central Lutheran Church youth will be doing a Spring Clean Up either the week of April 20th or April 27th Park&Recreation Commission Minutes Page 2 March 13,2013 depending on snow cover. This is a fundraiser for the youth group where they get pledges to pick up trash. 6. Park/Program Highlight Recreation Manager, Steve Benoit shared highlights from the Activity Center's Pinewood event and the Biathlon Race that was held at Woodland Trails Park hosted by the Twin Cities Biathlon club on March 3, 2013. 7. Action Items 7.1.A. Ice Arena Commission Liaison Parks and Recreation Director,Michael Hecker shared that one of the seats on the Ice Arena Commission is for a representative from the Parks and Recreation Commission. New commission member Ryan Holmgren expressed interest to serve on the Ice Arena Commission and presented staff's recommendation to support the appointment of Commissioner Ryan Holmgren to the Ice Arena Commission. MOVED BY COMMISSIONER SAGAN AND SECONDED BY COMMISSIONER NYSTROM TO ACCEPT STAFF RECOMMENDATION TO RECOMMEND TO CITY COUNCIL TO APPOINT RYAN HOLMGREN AS THE PARKS AND RECREATION COMMISSION REPRESENTATIVE ON THE ICE ARENA COMMISSION. MOTION CARRIED 7-0. 7.1.B. Youth Football Association Storage Container Donation Parks and Recreation Director,Michael Hecker shared that the Elk River Youth Football Association would like to donate a storage container for the Youth Athletic Complex football field. They need it for football and field supplies. It is 8x8 and estimated value is $1,000. The Association has been asked to maintain the unit. MOVED BY COMMISSIONER AHLNESS AND SECONDED BY COMMISSIONER NYSTROM TO APPROVE THE DONATION OF A STORAGE UNIT FROM THE ELK RIVER YOUTH FOOTBALL ASSOCIATION. MOTION CARRIED 7-0. 7.1.C. Major Park Use Request- Community Vacation Bible School at Lions Park Recreation Manager, Steve Benoit presented information regarding a request for a Major Park Use of Lions Park for a Community Vacation Bible School from July 14 - 18, 2013. Mr. Benoit explained that there are five churches collaborating and staff recommends the following: • Damage deposit of$100 • Rental Fee of$812.50 covering: o Lions Park Center and Building Attendant Park at Recreation Commission Minutes Page 3 March 13,2013 o Park Shelters o Band Shell o Park Space • Event will need to operate within regular park hours • Group will pay cost of extra items such as portable toilets and trash pick up • Group will coordinate with Parks and Recreation staff regarding logistics of event set up and scheduling in order to accommodate Parks and Recreation programs Commissioner Holmgren asked what time the school would be held at and for what age group. Vacation Bible School representatives explained that the school would be in the evening so the whole family could participate and the ages would be 4 — 11 years. MOVED BY COMMISSIONER AHLNESS AND SECONDED BY COMMISSIONER NIZIOLEK TO ACCEPT STAFF'S RECOMMENDATIONS TO APPROVE A REQUEST FOR A MAJOR PARK USE OF LIONS PARK FOR A COMMUNITY VACATION BIBLE SCHOOL FROM JULY 14-18, 2013. MOTION CARRIED 7-0. 8. Discussion Items 8.A. Background Screening PolicyUUpdate Parks and Recreation Director,Michael Hecker shared that City Council approved the Background Screening Policy and will affect all Parks and Recreation staff and volunteers who work with youth and at-risk population. The policy will take effect January 2014. 8.B. Skate Park Park Planner/Planner, Chris Leeseberg introduced Jake Ruprecht who gave a presentation regarding his vision in rebuilding the skate park. Commissioner Niziolek asked if the Commission were to direct staff to find a location for the skate park would Jake be willing to help in pursuing grants. Mr. Ruprecht stated he would be willing to help. Parks and Recreation Director,Michael Hecker stated that skate park grants that are out there require a location to be identified when applying. Several Elk River youth shared in the discussion about Lions Park not being a good location for the skate park in the future. Photographer of Airebome Imagery, Barry Weber shared a slide show of pictures he has taken of the youth at the skate park in Lions Park. He shared that the lighting in that Park&Recreation Commission Minutes Page 4 March 13,2013 location was an awesome feature both for taking photographs and for the skaters to be able to skate in the evening hours. Commission Anderson stated that city staff will work on getting a location and the Skate Park Committee will create a design and then pursue funding. 9. Parks &Recreation Director Report Parks and Recitation Director,Michael Hecker presented department updates including an Orono Park playground update and that the grand opening and dedication will be on June 25`h at 7:30pm in conjunction with a recreation program. 10. Division Manager's Reports Recreation Manager, Steve Benoit shared that the Activity Center staff have been tracking attendance through the new RecTrac software touch screen. Staff has found that they are collecting about a dozen more check-in's on a daily basis. 11. Election of Chair and Vice Chair MOVED BY COMMISSIONER KALLEMEYN AND SECONDED BY COMMISSIONER NYSTROM TO NOMINATE DAVE ANDERSON TO BE COMMISSION CHAIR. MOTION CARRIED 6-0. MOVED BY COMMISSIONER NYSTRTOM AND SECONDED BY COMMISSIONER ANDERSON TO NOMINATE MARK AHLNESS TO BE COMMISSION VICE-CHAIR. MOTION CARRIED 6-0. 12. Announcements - None 13. Adjournment There being o f - .usiness,the meeting adjourned at 7:38pm. uses 'rep -d b 'onya Love. Dave Andersen Parks and Recreation Commission Chair Tina Allard,ty Clerk 14. Work session Discussion Park&Recreation Commission Minutes Page 5 March 13,2013 Elk River area youth association representatives and Commission members continued discussion of the Field and Facility Use Allocation Policy.