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4.11. SR 06-17-2013 City of Elk REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 4.11 AGENDA SECTION MEETING DATE PREPARED BY Consent June 17, 2013 T.John Cunningham,Fire Chief ITEM DESCRIPTION REVIEWED By Agreement for Online MSDS Compliance Services Cal Portner, City Administrator REVIEWED BY ACTION REQUESTED Approve by motion an agreement for MSDS online compliance management with MSDSonline. BACKGROUND/DISCUSSION Government entities, just like many commercial operations, are required by OSHA to maintain easily accessible Material Safety Data Sheets (MSDS). Management of this information,including keeping the information up-to-date and current,is often a time consuming task for staff. From a safety and compliance perspective,it is important,however,that this information be readily available to city employees in the event of a medical or other emergency. Recently, city staff,including the city's building maintenance division, reviewed a presentation by MSDSonline, a subscription service that helps organizations inventory,manage,update, and track MSDS information. This service was most recently used by a contractor at the public works building construction project. Staff is recommends initiating a subscription to MSDSonline,including an optional fax-back service which will provide access to MSDS information in the absence of computer access. FINANCIAL IMPACT The start-up cost for the subscription is $2,730,which will be paid from the city's Insurance Reserve Fund. Staff will most likely import most of the data, as time permits. The city,however,does have the option to purchase additional services, on as-needed basis,if we require data entry assistance or other services. Renewal costs will be factored into the city's safety program for future years. ATTACHMENTS • MSDSonline Customer Order Form • MSDSonline Proposal P O W E R E D BY N:\Public Bodies\AgendaPackets\06-17-2013\x4.11si.docx Na U R E MSDSonline 4 NISDSo n I i ni e Customer Order Form 350 N Orleans St, Suite#950 Chicago, IL 60654 Tax ID#04-3626476 Ph:312.881.2000 Fax: 866.320.1021 www.msdsonline.com Customer: City of Elk River Contract Number: 016163 Attn: John Cunningham Contract Date: 4/15/2013 Address: 13073 Orono Parkway Sales Rep: Michael Sybing Elk River, MN 55330 Term: 3 Years PO Number: Coverage: 1 Location(s) Account Type: HQ Account(1) HQ RegXR Account(1) GM Account(1) Other Standard MSDS Inclusions: (1)Primary Account Administrator&(1)Additional Admin, Unlimited MSDS Searches,Views&Additions to eBinder,50 MSDS Requests/Year, 100 MSDS Uploads/Year Total Fees Additional (US$) Base Additonal Implementation Compliance Fax-Back Other Safety On-Demand Incident Subscription Admin(s) Services Services Service Tool Kit Training Management 3 Admin(s) Up To 0 MSDS 25 Events 0 Users 0 Seats 0 Admin(s) Year 1 $2,730.00 $1,760.00 $300.00 $220.00 $450.00 Year 2 $2,510.00 $1,760.00 $300.00 1 $450.00 Year 3 $2,510.00 $1,760.00 1$300.00 1 1$450.00 . . 0 1 11 Special Instructions MSDS MANAGEMENT: Base Subscription pricing includes an annual HQ Subscription for the Customer and its employees for the Coverage(#Locations) identified above;a Primary Account Administrator and one(1)Additional Administrator; unlimited MSDS database searches,views and additions to the eBinder;the annual allocated MSDS Requests and MSDS Uploads as referenced above in the Standard Inclusions; Implementation Services and Customer/Technical Support.All contracted out year MSDS Requests and MSDS Uploads allotments will be front-loaded in Year One.Additional MSDS Requests may be purchased in bundles of fifty(50)for$200.00.Additional MSDS Uploads may be purchased in bundles of(100)for$200.00.Additional Administrators may be purchased for$100 per Administrator. SERVICES-Fax-Back Service: The 24/7 Fax-Back Service provides all Customer employees included within the Coverage(#Locations)identified above,access to a toll-free telephone number in order to request an MSDS and have the requested MSDS supplied via facsimile. Customer is allowed up to the number of fax events listed in the Fax-Back Service column on an annual basis. Any chemical exposure support or medical information calls to the 24/7 Fax-Back Service will be counted as five(5)fax events. Customer has the option to purchase additional fax events in bundles of ten(10)for$200.00. Annual pricing includes an initial allotment of ten(10)8.5 x 11 Posters and fifty(50)1-800-Number Stickers to communicate the program. Additional materials are available upon request at$2.50 per Poster and$0.10 per Sticker(minimum$25 order). All Year One(1)fees(except Compliance Services fees)become due upon Subscription and/or Additional Compliance Solution delivery. Additional years, covering any Subscription, Service&Additional Compliance Solution identified above,and Technical&Customer Support,will be invoiced approximately 45-60 days ahead of the anniversary of the Year One(1)Subscription(s)delivery. Customer may at its discretion pre-pay the full term of the agreement. This Customer Order is governed by the terms and conditions of the MSDSonline Master Subscription Agreement,as posted on www.MSDSonline.com. By signing below,Customer agrees to be bound by such terms and conditions.This Customer Order must be executed within 30 days of the Order Date set forth above. If not received by MSDSonline within such period,MSDSonline may deem this Customer Order null and void. Customer: City of Elk River MSDSonline,Inc. Signature: Signature: Name: Name: Title: Title: Date: Date: NISOSonliniEr Proposal EHBS Compliance Md Simple EH&S Compliance Solution Prepared for John Cunningham City of Elk River 3/21/2013 Michael Sybing Senior Sales Executive-North Direct: (312) 881-2232 Email: msybing @msdsonline.com Web: www.MSDSonline.com Blog: blog.MSDSonline.com C. -- f. Proprietary • •- O Copyright IVISDSonline D• not distribute without • -• consent from D • About MSDSonline NBEGonflne� EMS Compliance Made Simple It is estimated that more than 5 million facilities in North America handle chemical materials. Today,as concern over the environment heightens, the cost of non-compliance is not limited to penalties and fines alone. Failure to comply with EH&S regulations can result in; increased workplace incidents, increased employee days away from work, higher workers'compensation claims, operational slowdowns, or potential legal and litigation expenses. I Paper-based manual systems are inefficient and labor intensive. MSDSonline®has responded to this problem by developing revolutionary, – on-demand, EH&S compliance management solutions. These solutions were created to help safety professionals better understand and manage their risks, I) nlin At-A-Glance simplify compliance, promote a safer work environment and implement sustainability practices throughout their organization. Year Founded: 1996 Modular in design, the MSDSonline Web-based platform offers a robust suite Headquarters: Chicago, Illinois of MSDS/chemical inventory management, environmental and regulatory reporting, injury&illness recordkeeping, workplace training, and compliance Employees: 100(+) education capabilities in one, affordable and easy-to-use system. Customers: 6,500(+) On-Demand EH&S Compliance Solutions Registered Users: 800,000(+) MSDS/Chemical Inventory Management&Compliance— Key Industries/Segments Served: Cost-effectively comply with the OSHA Hazard Communication Standard (29 CFR–1910.1200), Canada's Workplace Hazardous Materials * Hospitals &Health Care Facilities Information System (WHMIS) requirements, as well as the recently adopted elements of the Globally Harmonized System of Classification ' Universities&Junior Colleges and Labeling of Chemicals(GHS). Emergency Response Environmental &Regulatory Reporting—Leverage our sophisticated Chemicals&Allied Products regulatory cross-referencing(RegXR)engine to identify products and T'Plastics &Allied Products ingredients that are regulated on various state, federal and international �*�,Electronic& Electric Equipment hazardous substance lists. rt Durable Goods Manufacturing Injury&Illness Recordkeeping—Streamline compliance with OSHA's Industrial &Machinery Recordkeeping Standard (29 CFR 1904)and better identify workplace f Hotels&Motels hazards, implement corrective actions, and promote a safer work Facilities Management environment. �'�K-12 Education Workplace Training—Compliance with federal and state regulatory �i:Utilities requirements, coupled with our effective Web-based training solutions �*Government& Municipalities can help reduce costs and prevent accidents. Food Products Compliance Education—On-demand regulatory tool kits deliver one Construction comprehensive point of access to hundreds of resources including, federal and state compliance analyses, best practices, regulatory developments, daily news and more. 1111e. 45, 10 MSDSonline is proud to be a member of the Inc. magazine 5000 fastest growing companies in the United States. Proprietary • •- O Copyright MSDSonline D• not distribute without • -• consent from MSDSonline. Needs Requirements 1 D nl�ne� EW3S Compliance iA•d•Simple • - - • Our • • Improve employee accessibility to safety data sheets for MSDSonline HQ Account: right-to-know compliance Easy-to-use, on-demand solution for meeting company-wide HazCom 2012 requirements 24/7 unlimited access to Industry-leading MSDS database 24/7 unlimited access to secure, password protected eBinder Robust chemical/MSDS management and regulatory reporting tools Customizeable Web interface providing employees with immediate access to MSDSs, labels and other safety information Provide in-the-field employees(remote locations without MSDSonline Fax-Back& Medical Support Service: Internet)with access to safety data sheets Fax-Back Service works seamlessly with HQ Account 24/7 employee access to client-specific library of MSDSs through dedicated toll-free hotline Emergency chemical exposure support LIJ On-call access to registered nurses, emergency medical technicians, toxicologists, paramedics and pharmacists Access to a comprehensive database of safety data sheets MSDSonline Database: Unlimited access to industry-leading MSDS database containing millions of indexed safety data sheets Up to 15,000 new or revised safety data sheets added each week Request missing MSDSs Auto updates&alerts for revised or updated MSDSs Easy-to-use electronic solution for managing material safety Exclusive eBinder Technology: data sheets Secure, password-protected eBinder to build and manage a company-specific chemical/MSDS inventory Comprehensive suite of indexing tools for easier inventory management, quicker MSDS retrieval and simplified reporting Organize inventory by product groups, storage locations, regultory categories, custom keywords and more Assign and manage products to multi-level (customizable) location or custom groups Quickly generate/print secondary container labels(OSHA, WHMIS, GHS, custom formats) Access MSDSs on mobile devices Mobile Capabilities: Access chemical inventory(eBinder)from any mobile device Manage chemical containers via mobile device from where your chemicals are stored Admin and employee search and access of needed MSDSs Manage and approve chemicals at their point of origin Comprehensive assistance with the GHS/HazCom 2012 All-Encompassing GHS Solution: transition: A Unlimited access to our industry-leading database t:Manage the influx of revised MSDSs A Up to 15,000 new or updated MSDSs added to database each week Train employees on GHS A Comprehensive suite of tools to manage safety data sheets and easily Print GHS-compliant Container labels make them accessible to employees System flags safety data sheets in the GHS format and sends alert when an updated documents are available Proprietary • •- 0 Copyright MSDSonline D• not distribute without • -• consent from MSDSonline. Admin or employees can quickly generate secondary container labels in a variety of formats including GHS Suite of online and traditional training courses to train admins and employees on OSHA's HazCom 2012 Standard Identify and track newly formatted GHS safety data sheets Manage Incoming GHS Safety Data Sheets: Unlimited access to our industry-leading database Up to 15,000 new or updated MSDSs added to database each week System flags safety data sheets in the GHS format and sends alert when an updated documents are available Mitigate redundant MSDS updating across multiple facilities MSDS Update&Verification Services: /locations Periodic, client-determined (monthly, quarterly or annually) eBinder review to verify MSDSs are current and up-to-date MSDS scanning and indexing services(as needed from eBinder review) to ensure MSDS library is complete Archival of older-version MSDS documents Stamp last-verified date on MSDS Compliant GHS labeling system GHS Labeling: Access to easy-to-use tools to quickly generate/print secondary container labels(OSHA, WHMIS, GHS, custom formats) Labeling tools pull information indexed from MSDS and use variety of standard (able sizes for easy printing Indexing services on key GHS label elements(Hazard Statements, Signal Words, Pictograms)to facilitate label creation Track and identify Tier II reportable chemicals. Cross Tier II Reporting: reference with reportable thresholds A Multi-level location tracking Detailed container tracking/unit of measure conversion Access to MSDSonline Master Chemical Ingredient Lists& robust ingredient indexing tools Generate submittable Tier II form Indexing services on chemical ingredients to facilitate Tier II reporting Ongoing maintenance(updating&archiving)of MSDSs MSDS Update&Verification Services: Periodic, client-determined (monthly, quarterly or annually) eBinder review to verify MSDSs are current and up-to-date 21 MSDS scanning and indexing services(as needed from eBinder review) to ensure MSDS library is complete Archival of older-version MSDS documents 9 Stamp last-verified date on MSDS Hazard Label printing system Secondary Container Labeling: 9 Access to easy-to-use tools to quickly generate/print secondary container labels(OSHA, WHMIS, GHS, custom formats) Labeling tools pull information indexed from MSDS and use variety of standard (able sizes for easy printing Indexing services on key label elements to facilitate easy label creation Custom label development services(specific content, label size)are available for unique container labeling requirements Create bar codes to assist with container tracking Chemical Inventory Management: Multi-level location tracking Generate&print bar codes/QR codes for easier container tracking Detailed container tracking/unit of measure conversion Company container reconciliation reporting Mobile bar code/QR code scanning app Inventory reporting tools Put a"safety net" in place for emergency situations(DB+ MSDS Library Backup: FB) Proprietary • •- 0 Copyright IMSDSonline D• not distribute without • -• consent from • Tools to easily batch print MSDS Library Electronic MSDS library backup to portable storage medium (CD, DVD, flash drive, etc.) MSDS Fax Back Services option for remote locations without Internet access or emergency Internet outages Proprietary • •- 0 Copyright MSDSonline D• not distribute without • -• consent from D • Proposed Solution NODS online EH&S Compliance Made Simple Solution - Year - MSDS/Chemical Management @1 HQ Account $1,760.00 $1,760.00 $1,760.00 FEI Standard Inclusions _ (1) Primary Account Administrator&(1)Additional Admin, Unlimited MSDS Searches, Views&Additions to eBinder • 50 MSDS RequestsNear = 100 MSDS UploadsNear Implementation Fee $220.00 Options iii 3 Additional Site Administrators $300.00 $300.00 $300.00 Services @1 Fax Back $450.00 $450.00 $450.00 x 25 Fax Events C-7 Scan/PDF Process $2.00 1 Documents 1H eBinder Valet $5.00 M x 1 Documents TOTAL ANNUAL COST $2,737.00 $2,510.00 $2,510.00 'Implementation Services includes standard account start-up&system training costs. Pricing Terms &Conditions: This Proposal is valid for 60 days from the Proposal Date set forth above. If not received by MSDSonline within such period, MSDSonline may deem this pricing null and void. The client-provided data of 200 employees was factored into the MSDS/Chemical Management pricing. Proprietary • •- 0 Copyright IVISDSonline D• not distribute without • -• consent from D • HQ Account nlin6 EH&S Compliance Mode Simple Our HQ Account delivers an on-demand solution for centralizing hazard communication (OHSA HazCom 2012/Health Canada WHMIS) compliance across your entire organization. It's designed for larger single or multi-facility businesses that need a robust hazardous chemical management and compliance solution.The HQ account provides unlimited access to our industry-leading database of safety data sheets; tools to track, manage and report on site-specific chemical inventories; chemical approval and workflow as well an easy-to-use, custom interface for employees to receive Right-to-Know access to safety data sheets and other critical safety information. MSDS MANAGEMENT FEATURES _r Mobile Enabled Admin Functionality M Search MSDSonline Database f Open,View,Print MSDSs Save MSDSs to Secure eBinder Upload Local MSDS Files to eBinder M Request Missing MSDSs FK Auto-Update New Versions €_-Assign&Manage Products to Multi-Level(Customizable)Locations Assign Products to Custom Groups M Access MSDSonline Master Chemical List(for Ingredient Indexing) FK MSDS Indexing Modules(i.e.PPE,Health Hazards,Physical Hazards,etc.) Generate Product Summary Sheets Generate/Print Standard&Custom Container(OSHA,WHMIS,GHS)Labels M Generate Exportable Reports R'Batch Print MSDSs €_-MSDS Library Backup(PC,CD, DVD,Flash Drive,etc.) Employee Right-to-Know MSDS Search Interface(Multi-Language) M Employee Access to MSDSonline Database CHEMICAL INVENTORY MANAGEMENT FEATURES F�,Multi-Level Location Tracking rt Detailed Container Tracking/Unit of Measure Conversion Company Container Reconciliation Reporting Generate&Print Barcodes Chemical Inventory Scanner Application for use with iPad rt Flag&Manage Banned Chemicals Advanced Material Approval Routing Configurable Email Notifications Unit of Measure Conversion&Calculation of Chemical Quantities rt Automated Cross Reference of EHS Chemicals/Flagging Exceeded Thresholds ENVIRONMENTAL& REGULATORY REPORTING FEATURES DHS List of Chemicals of Concern Flagging&Threshold Reporting EPCRA Section 302 EHS List Flagging&Threshold Reporting M EPCRA Section 313 Toxic Chemicals Subject to Form R Release Flagging&Reporting Exportable Product Cross Reference Reports Regulatory List Cross Reference(Summary Sheet)Module Proprietary • •- 0 Copyright MSDSonline D• not distribute without • -• consent from MSDSonline. Services NOD nlin6* EH&S Compliance Made Simple MSDS Fax-Back Service-With the MSDS Fax-Back Service from MSDSonline, your employees are never without access to your company's inventory of MSDS documents. Whether working in the field, in remote locations,or simply in an area with limited Internet or computer access, your employees can always receive an MSDS, or deal with a chemical exposure incident, by calling our toll-free hotline. Key Features Include: MSDS r*%24/7 OSHA compliant backup option r*On-demand chemical exposure support via toll-free hotline • Registered nurses • Emergency Medical Technicians • Toxicologists • Pharmacists • All above available in multiple languages Pre-printed telephone labels and posters Proprietary • •- 0 Copyright MSDSonline D• not distribute without • -• consent from • Services ',, online* EH&S C*mpllancs Madre'Simple MSDS Library Build-Our team of compliance experts has been building and managing client MSDS libraries for more than 10 years. We offer a number of flexible options to help you get started. M MSDS Scanning&Indexing—Send us your paper safety data sheets and we'll professionally scan,convert them to PDF-format,index them and post them to your secure eBinder on the web. PDF Processing&Indexing—Send us your PDF copies of your MSDSs electronically and we'll index and post them to your secure eBinder on the Web. r eBinder Valet—Send us your chemical inventory list and we'll build your online MSDS library for you.Once completed,your MSDSs will be posted to a secure eBinder on the Web,giving you around-the-clock electronic access. E Database Conversion—If your data already exists in a legacy system,we can import and convert the information into our system,so you won't lose any of the work you've already completed.To ensure compatibility,Database Conversion projects require submission of a data sample and must be approved by MSDSonline prior to purchase. In the event customer supplied data is not pre-approved,additional charges may apply. Proprietary • •- 0 Copyright IVISDSonline D• not distribute without • -• consent from • Return On Investment ' Online� ENDS Compliance Made Simple Time & Labor-Saving ROI r Quicker MSDS Search & Retrieval for Employees Reduced Hard-Copy Filing & Paper Binder Printing Immediate Access to MSDSs for Filling in Missing Documents Simplified MSDS Management, Updating & Version Control r'Streamlined Compliance Reporting Low Total Cost of Ownership No Up-Front Capital Investment or Additional Hardware No Software to Install & Maintain Locally Quick Implementation without IT Staff Support y Immediate Access to New Features & Enhancements M Easy and Intuitive to Use Requiring Little-to-No Extra Training Proprietary • •- 0 Copyright VISDSonline D• not distribute without • -• consent from D • Key Compliance Initiatives NODSnline EWES Compliance Made Simple MSDSonline is a leading developer of EH&S compliance management solutions designed to help businesses cost-effectively streamline compliance with a variety of global environmental, health and safety regulatory requirements. Built using the latest Web technologies and best practices, our intelligent platform delivers unprecedented value by making enterprise-level features and functionality affordable and accessible to businesses of any size. Hazard Communication—Hazard communication (i.e. OSHA/WHMIS) regulatory requirements continue to evolve. Our MSDS/chemical management solutions help you to better understand the composition of the chemicals at your workplace and mitigate the associated hazards. r* MSDS/Chemical Management osm Right-to-Know MSDS Access ff On-Site Chemical Inventory Audits rK Workplace Training Solutions Global Harmonized System (GHS)—GHS is a global approach to the classification of hazardous chemicals and the communication of chemical hazards via labels and safety data sheets (SDSs). Compliance under GHS requires a complete MSDS library update and the addition of new label elements and formatting. GHSMSDS Authoring %R Management of influx of GHS Updated MSDSs GHS Compliant Labeling Workplace Hazard Materials Information System (WHMIS)—More than 3 million Canadian workers are exposed to chemicals on the job. Under WHMIS, employers must ensure employees are trained, MSDSs are updated every three years and that controlled products in the workplace are properly labeled. /� MSDS/Chemical Management W I I IVI I Right-to-Know MSDS Access Verification of MSDSs(3-Year Cycle) Environmental Compliance& Reporting—Concern for environmental and workplace sustainability have become key issues for business' corporate responsibility programs. MSDSonline offers a variety of solutions to help companies of all sizes better manage environmental risks and meet local, state, federal and international regulatory compliance requirements. f EPA Hazardous Chemical Management Chemical Spill Response& Reporting r' Environmental & Regulatory Reporting t' Compliance Education OSHA Recordkeeping/12132 Compliance—OSHA is strengthening enforcement policies around accurate work-place incident reporting.We offer a comprehensive solution to help you better identify, understand and correct potential hazards in your workplace. Incident Notification O%U M Case Management& Recordkeeping E,Follow-Up& Corrective Actions Proprietary • •- 0 Copyright IVISDSonline D• not distribute without • -• consent from • HazCom 2012 Revision Can 1 i new EH&S Compliance Made Simple What to Expect from OSHA's Adoption of GHS OSHA recently modified its Hazard Communication Standard (HCS)to conform with the United Nations' (UN) Globally Harmonized System of Classification and Labeling of Chemicals (GHS). The revised standard is now referred to as HazCom 2012 and includes the following changes: 1. Revised criteria for classification of chemical hazards 2. Revised labeling provisions, including use of standardized signal words, pictograms, hazard statements, and precautionary statements 3. A specified format for safety data sheets(formerly called material safety data sheets) 4. Revisions to definitions of terms 5. Requirements for updated employee training on labels and safety data sheets Chemical manufacturers and importers will be required to develop new SDSs for the chemicals they produce/import and employers will see their entire MSDS library updated in a short time frame. The phase in period has already begun and extends through June 2016. Employers will have a mix of MSDSs and new format SIDS co-existing during this transition period. The main focus during the transition period will be ensuring that employers continue to have an effective HazCom program in place. Simplify the GHS Transition Manage the Influx of MSDSs OSHA's adoption of GHS will result in an influx of MSDSs that will affect your entire chemical inventory. We make it simple to manage the safety data sheet churn while organizing and deploying MSDSs across your organization. - Auto Updates Our industry leading database of safety data sheets is available 24/7 and is updated with up to 10,000 new or revised MSDSs weekly. MSDSs, added to the database and matching MSDSs in your library,are automatically sent to you. Flagging of MSDSs in GHS Format Safety Data Sheets in the GHS format are flagged in our database so you can quickly and easily identify updated MSDSs in your system. Take the guess work out of GHS compliance and manage your chemical inventory with confidence. Universal Labeling System Our system allows you to easily generate GHS compliant labels as well as WHMIS, NFPA, HMIS and/or custom labels. Implement a unified labeling structure for your entire facility while reducing the potential for human error that comes with hand-written labels. HazCom 2012 Training Training has been called the most important element of OSHA's revised standard. Our online training course, Hazard Communication 2012, can help you meet OSHA's first compliance deadline of Dec. 1, 2013—the date by which your employees must be trained on the new label elements and updated safety data sheet(SDS)formats. GHS Pictograms; one of Six Naw tab*!Oemenis Proprietary • •- 0 Copyright IVISDSonline D• not distribute without • -• consent from • GHS Adoption Timeline Online* EH&S Compliance Made Simple Manufacturer & Distributor Employer - Responsibiliti 2012 ILA I I II Employers can make the transition to GHS II compliance less painful by following these key steps: "MSDSonline offers expert cost- II ❑ Designate a GHS transition leader effective authoring services." II ❑ Inventory chemicals/Update safety data sheet library II ❑ Train employees on GHS formatted labels and SDSs 2013 ❑ Track new GHS labels and SDSsentedng facility Chemical manufacturers and distributors do the El Plan for entire library tobe updated II heavy lifting when it comes to GHS adoption.For ❑ Get a GHS compliant secondary container labeling strategy each of thei r chemicals sent to downstream users II they must: II Dec.1,2013 Train employees on ❑ Gather relevant chemical data II -Deadline- GHS formatting ❑ Review data to determine hazards II ❑ Classifylcategorize hazards using GHS/OSHA criteria ———--— ❑ Use bridging principles to determine hazards for mixtures if 2014 needed ❑ Produce/Author/Re-author safety data sheets and labels in II As next deadline approaches,be sure to GHSformat II record your progress,especiallyon ❑ Ensure SDSsand labels addressspecific standards of each II employee training. country to which they ship(even GHS adoption differs II ❑ region to region] II Compare old safety data sheets to new ones ❑Note any new hazards on SDSs requiring new June 1,2015 Manufacturers/Distributors II employee training -Deadline- Reclassify chemicals,Send 2015 ❑Secure missing safety data sheets/Archive older versions ❑Update written HazCom program SDSs&Iabelsin GHS format II El Re-label secondary containers(if necessary)in GHS format II ❑Train employees on new hazards —————— ❑Meet SARAIEPCRA reporting obligations II ❑Stay current on GHS going forward II 2016 June 1,2016 Employer full compliance Dec.1,2015 Distributors send only -Deadline- updated SDSs&labels II -Deadline- I II II "MSDSonline helps you manage II safety data sheets and create GHS compliant labels." Proprietary • •- O Copyright IVISDSonline D• not distribute without • -• consent from • Why o Electronic? f I00S aline Y EH&S Compliance Made Simple Paper vs. MSDSonline Managing your regulatory programs using paper-based methods is cumbersome, costly and often leads to noncompliance. As a result, hazard communication is one of the most frequently cited violations annually, costing businesses millions in fines, penalties and litigation expenses. An electronic system is an easy and affordable way to manage your chemicals and to save time, save money and improve compliance. By giving you unlimited access to over 4 million safety data sheets in our database, with over 10,000 new or updated documents added each week, our system will significantly reduce the time you spend hunting for missing MSDSs. Additional features like Auto-Updates and Archiving eliminate duplicative MSDS management activities across departments and make it easy to comply with OSHA's Employee Exposure and Medical Records Standard -a standard that requires companies to keep chemical information on hand for 30 years beyond their use. Maintaining a fully electronic system, and eliminating the use of paper and redundant processes, is the sustainable approach to HazCom compliance. Regulatory Reporting Tier II/Threshold Tracking Annual Tier II reporting is an important obligation for facilities covered by the EPA's Emergency Planning and Community Right-to-Know Act(EPCRA), also known as SARA Title III. A Tier II report provides information on the types, quantities and locations of chemicals tracked by the EPA. MSDSonline makes it easy for safety professionals to group chemicals and reconcile chemical inventories,as well as print submittable Tier II forms and other reports, directly from the system. Detailed Inventory and Container Tracking Our powerful container-level chemical management,tracking and compliance reporting tools provide a complete and accurate picture of the chemical hazards in your workplace. At the same time, advanced chemical approval and notification workflow tools enable you to control what hazardous chemicals are accepted and prevent banned chemicals from entering your environment. Identify Regulated Chemicals Our sophisticated regulatory cross-referencing engine automatically identifies products and ingredients that are regulated on various state, federal and international hazardous substance lists. Used in conjunction with our chemical inventory management tools, you have a powerful, all-encompassing system to help you better understand the material composition of the products you use, simplify environmental and regulatory compliance reporting, and facilitate the use of more sustainable and renewable raw materials. Proprietary • •- 0 Copyright MSDSonline D• not distribute without • -• consent from MSDSonline. Managing the GHS Transition :f nline* EH&S C*mpllance made Simple GHS OSHA recently modified its Hazard Communication Standard (HCS), to conform with the United Nations' (UN) Globally Harmonized System of Classification and Labelling of Chemicals(GHS). The revised standard is now referred to as HazCom 2012 and it sets in motion a series of steps safety professionals must take to keep their companies in compliance. Employer • • • How MSDSonline Helps Train Your Employees on GHS GHS/HazCom 2012 Training Employers should train workers on how to recognize, read MSDSonline's suite of online training courses and traditional and understand GHS formatted labels and safety data styled training materials can help you quickly get your sheets as soon as they can. The OSHA deadline for employees up to speed on OSHA's revised HazCom compliance is Dec.1,2013, however, the sooner you can Standard. Online courses include the best selling Hazard train the better. Communication 2012. Manage Influx of New MSDSs 0 Safety Data Sheet Management Tools Your entire MSDS library will be replaced with GHS MSDSonline's HQ and HQ RegXR Accounts were formatted safety data sheets in a relatively short time frame. specifically designed with GHS in mind and feature unlimited GHS styled safety data sheets have 16 sections in a strict access to our industry leading database of MSDSs. In order and are called SDSs. Regardless of the name change, addition to 10,000 new and updated MSDSs added to the SDSs and MSDSs serve the same purpose under HazCom database each week, we flag safety data sheets in the GHS 2012. Chemical manufacturers and distirbutors have until format as they enter the system and automatically alert you June 1,2015, to revamp their safety data sheet. However, when an updated document is available. many have already made the switch, meaning your employees may already be seeing documents in the new style. Get a Viable Label Strategy GHS Compliant Label Capabilities Make sure you have an effective way to print HazCom With MSDSonline, information indexed from the safety data 2012/GHS compliant secondary container labels. Be sheet is used to generate secondary container labels in the prepared to re-label existing chemical inventory as GHS alignment style. Our system also enables you to necessary. OSHA's GHS aligned labels have six standard customize or print labels in the WHMIS, NFPA and HMIS elements: formats. 1. Product Identifier 2. Manufacturer Contact Information 3. Hazard Pictograms 4. Signal Word 5. Hazard Statements 6. Precautionary Statements Proprietary • •- 0 Copyright MSDSonline D• not distribute without • -• consent from • System Requirements / 4*r N60SOnline* Ew$S Compliance Made Simple Data Security At MSDSonline, all of our tools are delivered in an easy-to-use, cloud-based platform that's available around-the-clock from any computer connected to the Internet. Basic System Requirements &'Internet access E Internet Explorer 7.0+, Firefox 3.5+(Mac and Windows), Safari 5.0+(Mac and Windows), Opera 10.0+, Chrome 6.0+ (JavaScript, AJAX and cookies enabled) Adobe®Reader®(v.9 or higher recommended) M All standard operating systems H,VGA resolution of 1024x768 or higher recommended M MSDS Library Backup requires Windows®XP (SP-3), Vista or 7 Secure On-Demand Platform FE SSL Data Encryption—MSDSonline leverages the strongest encryption products to protect your data, including 128-bit SSL certification. &Physical Security—Our secure hosting facility is equipped with state-of-the-art security features, including 24-hour staffing, photo identification systems, and biometric identification devices. rK System Rendundancy—Our hosting system is designed for 24/7/365 operation, and has built-in redundancy at every point. It includes RAID 5 storage, multiple redundant web, application, database and file servers, and redundant power supplies, air conditioning and back-up equipment. Perimeter Defense—Our servers are continuously monitored for attempted network attacks on a 24/7/365 basis, using sophisticated software tools. Back-Up—All customer data is automatically backed up on a nightly basis and stored at a secure off-site facility. FK User Authentication—A valid username and password are required to access all MSDSonline tools. All transactions are authenticated. &Operating System Security—MSDSonline enforces tight operating system-level security by using a minimal number of access points to all production servers. We protect all system accounts with passwords and follow best practices for periodically modifying them. Proprietary • •- 0 Copyright IVISDSonline D• not distribute without • -• consent from D • Customer Care NODSo n I i n er EH&S Compliance Made Simple MSDSonline does not just sell you a software product and walk away. We pride ourselves in seeing that every MSDSonline customer knows how to use their system -from implementation assistance and product training,to MSDSonline products can be deployed via the ongoing customer and technical support. Internet, a client's intranet, or internal private network. Because MSDSonline offers a Implementation Specialist—Every MSDSonline customer is assigned a hosted-solution (Software as a Service), its specialist who will: products and services are available on-demand, with no special hard-ware requirements or Conduct product overview training for all administrators software to download, install or maintain. Ensure the customer has been made aware of all of the training materials available to them Other deployment/backup options include the ability to deploy MSDS libraries via other Assist with user interface customization and system set up electronic storage media including CD-Rom, DVD A Act as a single point of contact during the implementation period or Flash Memory Drive. Customer &Technical Support—All MSDSonline customers have easy phone and email access to dedicated Customer and Technical Support personnel ready to assist them. General product usage issues or assistance Technical assistance LIJ Refresher training or training for new administrators Product upgrade questions Account and billing assistance Account Manager (HQ & HQ RegXR Accounts only)—All MSDSonline customers are assigned to an Account Manager who: Coordinate the renewal process Oversee general account satisfaction r Proprietary • •- 0 Copyright MSDSonline D• not distribute without • -• consent from MSDSonline. Legal Disclaimer :_ on1ine EH&S C*mpliance Made Simple This Proposal is confidential between the intended party and MSDSonline and is to be used for the sole purpose of developing a relationship between the two companies. Publication or reproduction of this document in whole or in part,without the prior written permission of MSDSonline, is prohibited. This Proposal is intended for marketing purposes only and is not intended to be used for legal advice relating to OSHA or any other regulatory compliance rules. This Proposal is not a legally binding document, and it may not be used to construe or interpret any definitive agreement entered into by the parties. Copyright©2001-2013, MSDSonline Inc. All rights reserved. MSDSonline®is a proprietary trademark of MSDSonline. All other trademarks are the property of the respective owners. Proprietary • •- 0 Copyright IVISDSonline D• not distribute without • -• consent from •