4.8. SR 06-17-2013 Elk REQUEST FOR ACTION
River
TO ITEM NUMBER
Mayor and City Council 4.8
AGENDA SECTION MEETING DATE PREPARED BY
Consent June 17, 2013 Mark Thompson, Street
Superintendent
ITEM DESCRIPTION REVIEWED By
Resolution Awarding Contract in 2013 Seal Coat Improvement Suzanne Fischer,Director Community
Project Operations and Development;Tim
Simon,Finance Director
REVIEWED BY
Cal Portner, City Administrator
ACTION REQUESTED
Adopt by motion a resolution awarding the 2013 Seal Coat Project to Pearson Brothers Inc. in the
amount of$382,753.74 and authorize the execution of the contract.
BACKGROUND/DISCUSSION
As authorized at the June 18, 2012, City Council meeting, staff prepared plans and advertised the 2012
Seal Coat Improvements Project. Construction bids were received on Tuesday,July 10, 2012. The three
bids received are summarized below:
Pearson Bros.,Inc. $382,753.74
Allied Blacktop Company $388,596.08
Caldwell Asphalt Co. Inc. $420,433.92
Staff recommends awarding the project to Pearson Brothers Inc. who was the lowest responsible bidder.
FINANCIAL IMPACT
The project bid was separated into two sections; fog sealing of trails and crack filling and seal coating of
streets. The bid for fog sealing of the trails was $3,000. The 2013 Park Improvement Fund includes
budget for this expenditure.
The budgeted amount for crack filling and seal coating is $409,750.00. The Streets Division has already
spent$25,097 of this year's budget to purchase seal coating aggregate. This leaves a balance of$384,653
for the crack filling and seal coating contract. The bid received for crack filling and seal coating is
$379,753.70.
ATTACHMENTS
■ Resolution awarding and authorizing execution of the contract
1`4
RESOLUTION 13-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
2013 SEAL COATING IMPROVEMENT PROJECT
WHEREAS pursuant to a City Council motion passed at the May 20, 2013, meeting, competitive
bids were solicited and received on June 11, 2013, for the 2013 Seal Coating
Improvement; and
WHEREAS the City Council has considered the amount of the bids and the responsibility of the
bidders and determined that Pearson Brothers Inc.is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City= Council of the City= of Elk River,
Minnesota:
1. The Mayor and City Administrator are authorized and directed to execute, on behalf
of the City, such contract with Pearson Brothers Inc., as is approved by the City
Attorney, for the completion of the 2013 Seal Coating Improvement according to
the approved plans and specifications.
2. The City Administrator is authorized and directed to forthwith return to all bidders
the deposits made with their bids upon execution of the contract specified above.
Passed and adopted this 17 h day of June,2013.
John Dietz,Mayor
ATTEST:
Tina Allard, City Clerk