4.2. SR 07-06-1998,_.ity of
iver
MEMORANDUM
Item #
/4.2.
TO:
Mayor & City Council
FROM:
Lori Johnson, Finance Director
DATE: June 24, 1998
SUBJECT: Telephone and Voice Mail Year 2000
Compliance
Earlier this year the Council was made aware of the need for updating the city's voice mail
system because of the manufacturer's recent decision to no longer support the current
system after July 1. In addition to updating voice mail, there are some Y2K upgrades
required for the phone switch. Both the voice mail system and switch where purchased
and installed in March 1993, and both have functioned very well during that time.
Attached are quotes for both required upgrades. The voice mail system will be completely
new, but will function the same as the current system. The new AVT CallXpress3 Model
6 will have expanded features and will have the capability to handle our short term (five to
seven years) future needs as well. The quoted price for the voice mail system is
$9,594.54. There may be several deductions from this depending upon the amount of
training required and any equipment that can be reused from the old system. At this time
the only known deduction is for the modem.
The Executone Switch (the actual phone system) quote is for $6,732.59. This will bring
the system into compliance for 2000 but does not expand or add features to the current
system. There is still room available to add 36 phones which should meet the city's needs
for several years.
Action Requested
The Council is asked to approve the voice mail and phone switch upgrades as outlined
above with funding to come from Council Contingency.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
JUN 18 '98 18:82 FR NORSTAN 3RD FLOOR 612 513 ?354 TO D4417425 P.03/03
Ci~ of Elk River - New Model 6
Description in U~e Equipped Wired
AVl' CallXprr. ss3 Model 6
4 Port Analog Card Por~ 4 4
Qty Product
AVT ]
I~ASE SYSTEM
I 493279A
I 484552A
I 48416?A
i AVT2474
Description
AVl' CnllXprr~s3 Model 6
Callserver Mod 6 586/100 32Mb
Modem External 33.6
Monitor vga [4la Color
AVT Ba~¢ Installation Kit
Unit
Sale Price
6143.95
443,50
647.07
12.04
BASK SYSTEM Total
DESKTOP
4210o4
Base Cord Silver Satin 7'
DESKTOP Total
SOFTWAP~
I 483326A
Software Voi~ Print Fema~c-Eng Nc
SOFTWARE Total
PEIUPHEKALS
I 621440
UPS One. ne 400VA 250W 3.3A Non Expandable
652.03
PERIPHERALS Total
CABLE
I 661005
621012
I 461194
52 i 02?
Block 50 Pair/66M150
Bracket 89R,
Adorer Modular 2Pair 12 Position F25Pr-F
Cable As~mbly 25PX~0
6,22
1,27
21.27
5.g2
~BLETotal
IMPLEMENTATION
st LBRAVT004
S LBRAVT003
Coordination Labor Ist Day in S~rvi~
Technician Labor I st Day in S~rvice
? [ .66
89.57
IMPLEMENTATION
Total
TR.AINfNG
I TRG0107
! TRGOI04
CallXp~-ss3 System Admin Trnining
AVT End User Training Class
2S6.63
71.66
TRAINING Total
AVl' 1 Total
Grand Total
Cal~ci~
Extended
Sale Price
6143,95
443.~0
64?.0?
12.04
3.26
S3.26
SO~O
652,03
5652,03
6.22
1.27
21.27
15.82
573.26
716.57
$ I ~gg. IL1
286,63
71.66
S358.29
S9.~94.S4
QaotelD: S53/0; CorpiD: 27247 Page I 6/10/~8 9:01
JUN 18 '98 18:82 FR NORSTRN 3RD FLOOR 612 513 9354 TO 94419425
Qty Product
ISOETE¢ 1
BASE SYSTEM
I 1776~6A
I 177815
City of Elk River Yr 2K for Executone Switch
Unlt
Description Sale Price
l~octcc Mo~1228
PCA EVCM w/MODEM EXPANDED
IDS ACPU with g,0.2 S/W and F. xpundcd RAM fur
TSAPi
1071.14
1514.29
BASE SYSTEM 1'o~1
SOFTWAKE
177878
SOI:TWARE Total
IDS ACPU Intact Datable Conversion Tool
VI.0.2xI2
223.93
IMPLEMENTATION
15 LABOR
36 LA~OR
IMPLEMENTATION
Total
CPU chun$cout and First day of service
Handpackin8 Switch
89.:57
71,66
ISOETEC I Total
P.02/03
Extended
Sale Price
1071,14
151¢.28
$2~85~3
223.93
1343.57
2579.66
Grand Total
QuotelD: S52/0; CorplD: 27245 Page 1 6/10/9g 9:.10