12-22-2003 CC MIN FLEETING OF THE ELK RIVER CITY COUNCIL
H~'LD AT THE ELK RIVER HIGH SCHOOL LITTLE THEATER
FIONDAY, DECEFlBER 22, 2003
Members Present: Mayor IClinzing, Councilmembers Dietz, Kuester, Modn, and Tveite
Members Absent:
Staff Present: .
None
City Administrator Pat Klaers, Finance Director Lori Johnson, Police Chief
JeffBeahen, Captain Brad Rolfe, Ice Arena Manager Rich Czech, and
Recording Secretary Tina Allard
Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Klinzing.
Consider 12/22/2003 Agenda
City Ad~ministrator Pat Klaers added an Ice Arena Update and Finance Director Lori
Johnsdn added an item under Other Business.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNClLMEMBER TVEITE TO APPROVE THE AGENDA AS AMENDED.
MOTION CARRIED 5-0.
Consider Consent Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNClLMEMBER TVEITE TO APPROVE THE FOLLOWING CONSENT
AGENDA:
3.1. CHECK REGISTER
3.2. PAY ESTIMATES FOR PUBLIC SAFETY AND CITY HALL PROJECTS
AS OUTLINED IN THE STAFF REPORT
3.3. CHANGE ORDERS FOR PUBLIC SAFETY AND CITY HALL PROJECT
AS OUTLINED IN THE STAFF REPORT
3.4. TRANSIENT MERCHANT LICENSE TO JEFFREY PALETZ,
MULTIBAND INC.
3.5. RESOLUTION 03-85 APPROVING PREMISE PERMIT RENEWAL FOR
THE AMERICAN LEGION POST 112
3.6. ACCEPT SETTLEMENT AGREEMENT BETWEEN THE CITY AND
TINA ROACH FOR THE BOSTON/CONCORD ASSESSMENT
APPEAL
3.7. RESOLUTION 03-86 TO SUPPORT FUNDING OF A VISITOR
CENTER AT THE SHERBURNE NATIONAL WILDLIFE REFUGE
3.8. EXTEND THE TEMPORARY BUILDING INSPECTOR POSITION
UNTIL FEBRUARY 2, 2004
City Council Minutes
December 22, 2003
MOTION CARRIED 5-0.
Page 2
5.1. Swearing in of Officer Christopher Morgan
Police Chief Jeff Beahen introduced Christopher Morgan as a new police officer for the city.
Mayor I,Llinzing swor~ in Officer Morgan and Nh:. Morgan's father, a retired St. Louis Park
police officer, pinned the badge on his son's uniform.
4. Open Mike
No one appeared for Open Mike.
5.1.A. Ice Arena Update
5.2,
Ice Arena Manager Rich Czech stated that there have been a few ongoing problems with the
floor o£ the Barn. He stated that he closed the rink for four hours today to dig up and repair
two sections in the pipes that were dirty. He was concerned about the safety of skaters on
the ice if it gets too soft in this area. He stated that he is unsure if the repair xvill fix the "bad
ice" problem and he will not 'kno~v the results for a couple of days.
Government Finance Officers Association (GFOA) Certificate of Achievement Award
City Administrator Pat Klaers informed the Council that the city has received the Certificate
of Achievement for excellence in financial reporting for the year 2002. He noted that this is
the 14th year in a row that the city has received the award. The City Council commended the
finance department for their great work.
5.3.
Consider Resolution Calling for Redemption of Outstanding Bonds: General Obligation
Sewer Revenue Bonds, Series 1994B; General Obligation Tax Increment Bonds, Series
1994D
Finance Director Lori Johnson stated that the sewer revenue and the tax increment bonds
should be called to save interest costs. She stated that there is adequate cash available in the
funds to prepay the issue and still leave funds for capital outlay items. She stated that
prepaying these bonds ~vill save the city approximately $109,000 in interest.
Councilmember Motin questioned why the liquor store debt can't be paid off early. Ms.
Johnson stated that language in the liquor store bonds prohibits the city from paying this
debt off early unless a second store is going to be constructed. She stated that this was a
requirement of the financing agency.
MOVED BY COUNClLMEMBER TVEITE AND SECONDED BY
COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 03-87 CALLING FOR
REDEMPTION OF OUTSTANDING: GENERAL OBLIGATION SEWER
REVENUE BONDS, SERIES 1994B, DATED JUNE 1, 1994; GENERAL
OBLIGATION TAX INCREMENT BONDS, SERIES 1994D, DATED JULY 1,
1994. MOTION CARRIED 5-0.
City Council Minutes
December 22, 2003
5.4. Consider Term Expiration and Appointments for EDA, HRA, and Library. Board
Page 3
Mr. IClaers discussed the terms that were expiring on the EDA, HtCS, and Library Board.
He stated that the Library Board member did not wish to be reappointed. Mr. IClaers stated
that these positions are mayoral appointments. The Mayor recommended reappointing Pat
Dwyer to the EDA and Larry Toth to the HtLS.
MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY
COUNCILMEMBER DIETZ TO MAKE THE FOLLOWING APPOINTMENTS:
1. PAT DWYER TO THE EDA WITH A TERM TO EXPIRE DECEMBER
31, 2009
2. LARRY TOTH TO THE HRA WITH A TERM TO EXPIRE DECEMBER
31, 2008
MOTION CARRIED 5-0.
Mr. Klaers stated that staff would like direction on ho~v to proceed with f'flling vacancies
that are set to expire in February. He stated that Council has follo~ved a fle.'dble procedure to
f'ill these vacancies.
Councilmember Dietz stated that if current commission members wish to reapply, then they
should be given preference.
Councilmember Tveite stated that commission members who wish to reapply should be
given an earlier deadline to apply. If they don't reapply then they lose their preferential status
and would be put in a pool with the rest of the candidates who fill out an application.
Councilmember Kuester stated that attendance should be considered when f-filing a
reappointment. The Council concurred. Additionally, it was the Council consensus that
intervie~vs with current commissioners were not necessary.
6. Other Business
Personnel Po/iy
Ms. Johnson stated that when minor changes in the personnel policy were approved at the
prior Council meeting, the New Year's Day holiday was inadvertently left out of the holiday
schedule for the liquor store employees.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER TVEITE TO ADD THE NEW YEAR'S DAY HOLIDAY TO
THE LIQUOR STORE HOLIDAY SCHEDULE. MOTION CARRIED 5-0.
Yankton Street Feasibility Study
Mr. Kdaers questioned the Council if they ~vould like staff to present information to the
Yankton neighborhood prior to coming to the Council with the feasibility study. He stated
that the project will disrupt the neighborhood and be expensive, so the neighbors may not
support it.
City Council Minutes Page 4
December 22, 2003
it was the consensus of the Council to bring the feasibility study to the Council and to invite
the Yankton neighborhood. The Council would like a cover letter and the draft feasibility
study sent to.the residents.
7. Staff Updates
Park and Retweation Diret'tor Position
Mz. [Haers stated that space needs at Lions Park Center have to be determined in order to
accommodate an office for the Park and Recreation Director and possibly a park
maintenance person this spring. He stated that some remodeling will be needed and the
Lions Club should be notified. Preliminary information will be presented to the Council
when it is available.
Discussion was held on how much involvement the Park and Recreation Commission
should have in the selection process of the Director.
Adjournment
There being no further business, Mayor Iadinzing adjourned the meeting of the Elk River
City Council at 7:45 p.m.
Tina Allard
Recording Secretary