4.3.A SR 07-01-2013 ECity lk REQUEST FOR ACTION
River
TO ITEM NUMBER
Mayor and City Council 4.3.A
AGENDA SECTION MEETING DATE PREPARED BY
Consent July 1, 2013 Jessica Miller, Executive
Secretary/Deputy City Clerk
ITEM DESCRIPTION REVIEWED By
Special Event Permit—Elk River Independence Day Committee Tina Allard, City Clerk
REVIEWED BY
Cal Portner, City Administrator
ACTION REQUESTED
Approve by motion a Special Event Permit for the Elk River Independence Day Committee for the
Independence Day Celebration on July 4, 2013,with the following conditions:
1. Notice of the event shall be given to area residents and businesses.
2. Committee shall provide garbage and recycling through a private contractor. Any debris in the
park shall be cleaned up immediately following the event.
3. The Committee shall provide enough portable toilet facilities through a private contractor to
accommodate the expected attendance. The Committee will coordinate locations for the toilet
facilities through the park maintenance supervisor.
4. Applicant shall obtain property owner permission for use of any private property.
5. Proof of insurance with minimum coverage limits of$1million and the city named as an
additional insured shall be required prior to the event.
BACKGROUND/DISCUSSION
The Elk River Independence Day Committee is planning an Independence Day Celebration on Thursday,
July 4, 2013. The event will take place at Lions Park from 4:00 p.m. until 11:00 p.m. The event will
include music, a patriotic program,kids games, fireworks, and food.
ATTACHMENTS
■ Event map
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