4.3.B SR 07-01-2013 ECity lk REQUEST FOR ACTION
River
TO ITEM NUMBER
Mayor and City Council 4.3.B
AGENDA SECTION MEETING DATE PREPARED BY
Consent July 1, 2013 Jessica Miller, Executive
Secretary/Deputy City Clerk
ITEM DESCRIPTION REVIEWED BY
Special Event Permit- Sherburne County Agricultural Society Tina Allard, City Clerk
REVIEWED BY
Cal Portner, City Administrator
Action Requested
Approve by motion a Special Event Permit for the Sherburne County Agricultural Society for the
Sherburne County Fair and parade with the following conditions:
1. Applicant shall provide garbage cleanup immediately following the parade.
2. Signs shall be installed at the following locations no later than July 12, 2013:
■ Main Street and Morton Avenue (alerting westbound traffic)
■ West of Orono Road at Main Street and Joplin Street (for eastbound traffic)
■ On Joplin Street at Orono Parkway (alerting southbound traffic)
■ Proctor Avenue and Main Street (alerting southbound traffic)
The signs shall state:
Main Street Closed
July 19
6:30 pm.-8:30 p.m.
Parade
3. Applicant shall provide portable toilets and inform all parade staff of the location for the toilets
during parade staging.
4. Applicant shall ensure that all applicable fire codes have been met and all tents must be
inspected by the fire marshal. Applicant is responsible for contacting the fire marshal at
763.635.1110 to arrange for inspection.
5. Applicant shall provide the Elk River Fire Department,Division of Emergency Management,
with a copy of the Emergency Operations Plan to include,but not limited to, appropriate
annexes for severe weather.
6. Access to the public safety complex,including the rear entrance area, shall not be obstructed.
N:APublic Bodies\Agenda Packets\7-01-2013\Final\Done\x4.3b sr sherb cty fair f.docx
7. Candy may be handed out at the parade but is not allowed to be thrown from moving objects.
Background/Discussion
The Sherburne County Fair is scheduled for July 18-21, 2013. The parade is scheduled for Friday,July 19.
Information about this event can be obtained at: http://www.sherburnecountyfair.org/.
The parade route will begin on Main Street at Proctor Avenue and continue to the fairgrounds via Orono
Parkway.
The MN Department of Health inspects the food vendors and tests the water supply on an annual basis.
Multiple holding tanks for solid waste are pumped as needed. The fairgrounds will have 42 portable
toilets. A security plan was submitted to the Sherburne County Sheriff's Department.
Financial Impact
Community Service Officers will install and remove no parking signage along the parade route. The
Police Department usually supplies approximately 20 staff members made up of reserves and sworn
officers to assist with blocking intersections and directing traffic.
Attachments
None
N:APublic Bodies\Agenda Packets\7-01-2013\Final\Done\x4.3b sr sherb cty fair f.docx