4.5 SR 07-01-2013 City of
EW REQUEST FOR ACTION
River
TO ITEM NUMBER
Mayor and City Council 4.5
AGENDA SECTION MEETING DATE PREPARED BY
Consent July 1, 2013 Michael Hecker, Parks and Recreation
Director
ITEM DESCRIPTION REVIEWED By
Parks and Recreation Equipment Purchase Tim Simon, Finance Director
Suzanne Fisher, Fleet Committee
Chair
REVIEWED BY
Cal Portner, City Administrator
ACTION REQUESTED
Approve by motion authorization to purchase a sidewalk machine for$136,263.72.
BACKGROUND/DISCUSSION
Funds are available in the 2013 Equipment Replacement Fund to purchase a sidewalk machine with
attachments to replace the current 2004 Holder sidewalk machine. Replacement was reviewed in detail
when the Fleet Committee met with the Council in 2012. At that time, staff recommended to place the
purchase on hold to see how the machine performed during the 2012-13 snow season. On May 19, 2013,
the Fleet Committee unanimously recommended to move forward on the purchase after reviewing
service records, safety concerns, and the revised budget.
The Equipment Replacement Fund had a replacement value of$186,250. Staff has identified a different
sidewalk machine (MB MSV) manufactured in Wisconsin at a significantly lower cost than originally
planned. The reduction was due to the machine's pricing and negotiating a higher trade-in value.
Lakeville and Brooklyn Park also use this machine and their staff cited good performance,high employee
satisfaction, and easy parts replacement in their recommendation.
We also considered waiting until January 1,2014, to purchase and utilize the pending sales tax exemption;
however, state contract pricing ends December 31, 2013, and new engine emissions standards will
increase the cost significantly. Staff recommends purchase of the Municipal Service Tractor/attachments
on state contract through Titan Machinery for $136,263.72.
FINANCIAL IMPACT
The total cost of the sidewalk machine of$136,263.72,including sales tax and trade-in value. The budget
for this equipment was $186,250.
ATTACHMENTS
■ 2013 Equipment Replacement Fund Detail
POWERED By
N:APublic Bodies\Agenda Packets\7-01-2013\Final\x4.5 sr pork rec purchoses.docx INAMIRE1
2013 Equipment Purchases
Est.Cost
No. Unit# Old Description Rpl.Cycle Age Disposition Department Primary Division New Vehicle Description 2013
1 N/A N/A 4 N/A Auction Fire Admin. Mobile Computers(4) 251000
2 601 2009 Crown Victoria patrol car 3-4 4 Auction Police Patrol Patrol car(To be determined) 351000
3 623 2010 Crown Victoria patrol car 3-4 3 Auction Police Patrol Patrol car(To be determined) 351000
4 626 N/A N/A N/A N/A Police Patrol Patrol car(To be determined) 351000
5 610 2006 Chevy Hummer 7 7 Forfeiture Police Patrol Chevy Tahoe 2wd 341000
6 645&646 2003 Suzuki ATV's 10 10 Transfer Police Patrol UTV(Utility Vehicle) 151000
7 611 2006 Chevy Colorado 6 7 Transfer Police CSO Chevy Tahoe 4wd 341000
8 N/A Mobile Squad Computers(3) 4 4 Auction Police Patrol Mobile Squad Computers(3) 121000
9 N/A N/A N/A N/A N/A Public Works Streets Track Backhoe 501000
10 222 1996 Chevy 3500 10-12 17 Auction Public Works Streets Chevy 1 ton 731000
11 N/A 1985 Loader attachments 28 N/A Public Works Streets Updated Loader attachments 501000
12 N/A N/A N/A N/A N/A Public Works Streets Rapid response unit 301000
13 526 2002 Dodge Ram Pickup 10 11 Transfer Fire Building Safety Smaller size SUV 261000
14 786 1996 Toro 3100 10 16 Auction Parks and Recreation Pinewood Toro Mower 251000
15 787 2003 Cub Cadet Tractor 7-8 10 Trade-in Parks and Recreation Pinewood John Deere Tractor 171500
16 754 2004 Holder(sidewalk machine) 10 9 Trade-in Parks and Recreation Park Maintenance Municipal Sidewalk Machine** 1861250
Total $682,750
Notes:
Rpl Cycle=per our adopted policy on useful lives.
**=Item 16(Sidewalk Machine)will be re-evaluated by the fleet committee after the next snow season.