3.3. SR 08-10-1998_ity of
River
MEMORANDUM
Item #3.3.
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council
Pat Klaers, City Adm~
August 10, 1998
Ordinance Relating to Council Meetings
The City Council meeting schedule is set by ordinance. The City Council
meeting time is set by resolution. By ordinance, the City Council meets three
times per month, on the first, third, and fourth Mondays. It has been
suggested that one of the three monthly meeting dates be changed to the
second Monday of the month following the EDA meeting. Staff is comfortable
with this concept and would suggest the elimination of the first Monday of
the month meeting.
If the City Council concurs, attached is an ordinance amendment which
would change the meeting dates for the City Council. This proposed
ordinance also cleans up the special meeting language to be consistent with
state law. Also attached is a resolution which would continue the 6:00
meeting timeframe with the exception of the second Monday of the month
whereby the meeting time would coincide with the conclusion of the EDA
meeting.
Action Requested
Motion to adopt Ordinance 98- Amending Section 200 of the City
Code of Ordinances Pertaining to Council Meetings.
o
Motion to adopt Resolution 98-__
Regular City Council Meetings.
Establishing the Meeting Time for
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
ORDINANCE NO. 98-
AN ORDINANCE OF THE CITY OF ELK RIVER
AN ORDINANCE AMENDING SECTION 200 OF THE CITY CODE OF
ORDINANCES PERTAINING TO COUNCIL MEETINGS
The City Council of the City of Elk River does hereby ordain as follows:
Section 1. That Section 1 of the City of Elk River Code of Ordinances
entitled "Regular Meetings" be amended by changing the regular meeting
days of the City as follows:
1. Regular Meetings. Regular meetings of the Council shall be
held on the ~ 2nd, 3rd and 4th Mondays of each calendar month at
such time of day as the City Council shall establish by
Resolution. Any regular meeting falling upon a holiday shall be
held on the next following business day at the same time and
place.
Section 2. That Section 2 of the City of Elk River Code of Ordinances
entitled "Special Meetings," be amended as follows:
2.oFecial Meetin~ . Thc Mayor
~ ..... '~ ~ ...... ~ ~ a s~cc~'a~ ~ ~ mcc~n~
Council. The ..... --~ cc ................. pcrscna
....... ~ ....... ~41ar ~+~ sba
offi~ ncwspapcr c~ .... ~ ....
A. Definition. A "Special meeting" is a meeting that is
held at a time or location that is different than that of
the regular meeting.
B. Calling A Special Meeting. The Mayor or any two
council members can call a special meeting at any time by
givin~ at least three days written notice to the city clerk.
C. Written Notice.
i. The written notice must state the date, time,
place, and purpose of the meeting.
ii. The notice must be posted on the principal
bulletin board of the City at least three days before
the special meeting.
iii. The notice shall be given to the official
newspaper of the City for informational purposes.
iv. The notice shall be mailed or otherwise
delivered, at least three days prior to the meeting,
to each person who has filed a written request for
notice of special meetings. As an alternative to
mailing notice to those who have filed a written
request for notice of special meetings, the City may
publish the notice once, at least three days before
the meeting, in the City's official newspaper.
v. The clerk must mail a written notice to each
council member at least one day before the meeting.
E. Calculating the Number of Days for the Notice. In
calculatinq the number of days for the notice, the first day
the notice is given is not counted, but the last day (the
day of the meetinq) is counted. If the last day is a
Saturday, Sunday, or a legal holiday, that day is omitted
from the calculation and the following day is considered the
last day.
Section 3. That this ordinance shall take effect and be in full ~rce
from and a~er the date of its publication.
Passed and adopted this l0th day of August, 1998 by the City Council of the
City of Elk River.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Peine, City Clerk
\\elkriver\sys\shrdoc\document\ordinanc\specmtg-doc
RESOLUTION 98-_
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ESTABLISHING THE MEETING TIME FOR REGULAR
CITY COUNCIL MEETINGS
WHEREAS,
Section 200.00(1) of the Elk River City Code establishes the 2"d, 3rd,
and 4th Mondays of each calendar month as the regular meeting date
of the Elk River City Council; and
WHEREAS, pursuant to Section 200.00(1), the time of day of the regular City
Council meetings shall be set by resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River, Minnesota that the regular meetings of the City Council shall
be set as follows:
2"d Monday
Immediately following adjournment of the
regularly scheduled 6:00 p.rr~ meeting of
the Economic Development Authority
3rd Monday 6:00 p.m.
4th Monday 6:00 p.m.
Passed and adopted by the City Council of the City of Elk River this 10th day of
August 1998.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Peine, City Clerk
\\elkriver\sys\shrdoc\document\resoluti\mtgtime.doc