6.2. SR 07-15-2013 v
El
' Request for Action
River
To Item Number
Mayor and City Council 6.2
Agenda Section Meeting Date Prepared by
Awards July 15, 2013 Tim Simon, Finance Director
Item Description Reviewed by
Distinguished Budget Presentation Award for the 2013 Budget Cal Portner, City Administrator
Reviewed by
Action Requested
Accept by motion the Distinguished Budget Presentation Award for the current budget from the
Government Finance Officers Association (GFOA).
Background/Discussion
For the fifth consecutive year,the City of Elk River has received the Distinguished Budget Presentation
Award. The award recognizes the 2013 fiscal year budget document.
The Distinguished Budget Presentation Award is a prestigious national award recognizing the highest
standards in governmental budgeting and represents a significant achievement for the city.
Financial Impact
None
Attachments
• Distinguished Budget Presentation Award
• GFOA Award Letter
• Press Release
N:\Public Bodies\Agenda Packets\7-15-2013\Final\x6.2 sr budget award.doc P D W E D E D D Y
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
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bud�f-;,-et Presentation
Awardi
PRESENTED TO
ltd of Elk River
Minnesota
For the Fiscal Year Beginning
January 1, 2013
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Executive Director
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Government Finance Officers Association
203 North LaSalle Street, Suite 2700
Chicago,Illinois 60601-1210
312.977.9700 fax: 312.977.4806
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June 17, 2013
Mr. Tim Simon
Finance Director
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
Dear Mr. Simon:
A Panel of independent reviewers has completed its examination of your budget document. We are
pleased to inform you that the panel has voted to award your budget document the Distinguished
Budget Presentation Award for the current fiscal period. This award is the highest form of
recognition in governmental budgeting. Its attainment represents a significant achievement by your
organization.
The Distinguished Budget Presentation Award is valid for one year. To continue your participation
in the program, it will be necessary to submit your next annual budget document to GFOA within 90
days of the proposed budget's submission to the legislature or within 90 days of the budget's final
adoption. Enclosed is an application form to facilitate a timely submission. This form should be
submitted with four copies of your budget accompanied by the appropriate fee.
Each program participant is provided with confidential comments and suggestions for possible
improvements to the budget document. Your comments are enclosed. We urge you to carefully
consider the suggestions offered by our reviewers as you prepare your next budget.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of
Recognition for Budget presentation is also presented to the individual or department
designated as being primarily responsible for its having achieved the award. Enclosed is
a Certificate of Recognition for Budget Preparation for:
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Finance Department
Your award plaque will be mailed separately and should arrive within eight to ten weeks. Enclosed is
a camera-ready reproduction of the award for inclusion in your next budget. If you reproduce the
camera-ready in your next budget, it should be accompanied by a statement indicating continued
compliance with program criteria.
The following standardized text should be used:
Washington, DC Office
1301 Pennsvlvania Avenue,N.W., Suite 309 • Washington, DC 20004 < 202.393.8020 °fax: 202.393.0780
www.gfoa.org
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Mr. Tim Simon
June 17, 2013
Page 2
The Government Finance Officers Association of the United States and Canada
(GFOA) presented a Distinguished Budget Presentation Award to City of Elk
Diver, Minnesota for its annual budget for the fiscal year beginning January 1,
2013. In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget
continues to conform to program requirements, and we are submitting it to GFOA
to determine its eligibility for another award.
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A press release is enclosed.
The Government Finance Officers Association encourages you to make arrangements for
a formal presentation of the award. If you would like the award presented by a member
of your state or provincial finance officers association,we can provide the name of a
contact person for that group.
We appreciate your participation in this program and we sincerely hope that your example
will encourage others in their efforts to achieve and maintain excellence in governmental
budgeting. The most current list of award recipients(with hyperlinks)can be found on GFOA's
website at www.gfoa.org. If we can be of further assistance,please contact the Technical
Services Center.
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Sincerely,
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Stephen J. Gauthier,Director
Technical Services Center
Enclosure
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Government Finance Officers Association
203 North LaSalle Street, Suite 2700
Chicago,Illinois 60601-1210
312.977.9700 fax: 312.977.4806
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June 17, 2013
PRESS RELEASE
For Further Information Contact
Stephen J. Gauthier(312) 977-9700
Chicago--The Government Finance Officers Association of the United States and Canada(GFOA)
is pleased to announce that City of Elk River, Minnesota has received the GFOA's Distinguished
Budget Presentation Award for its budget.
The award represents a significant achievement by the entity. It reflects the commitment of the
governing body and staff to meeting the highest principles of governmental budgeting. In order to
receive the budget award,the entity had to satisfy nationally recognized guidelines for effective
budget presentation. These guidelines are designed to assess how well an entity's budget serves as:
• i
a policy document
• a financial plan
• an operations guide
• a communications device
Budget documents must be rated "proficient" in all four categories, and the fourteen mandatory
criteria within those categories,to receive the award.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition
for Budget Presentation is also presented to the individual or department designated as being
primarily responsible for its having achieved the award. This has been presented to Finance
Department.
For budgets including fiscal period 2012, over 1,340 entities are expected to received the Award.
Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent
example for other governments throughout North America.
The Government Finance Officers Association is a nonprofit professional association serving over
17,800 government finance professionals throughout North America, The GFOA's Distinguished
Budget Presentation Awards Program is the only national awards program in governmental
budgeting.
Washington,DC Office
1301 Pennsvlvania A-,-enue,N.W., Suite 309 ° Washington, DC 20004 ° 202.393.8020 °fax: 202.393.0780
ww-w-.gfoa.org
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