9.3. SR 07-15-2013 City of
Elk=' Request for Action
River
To Item Number
Mayor and City Council 9.3
Agenda Section Meeting Date Prepared by
Work Session July 15, 2013 Tim Simon, Finance Director
Item Description Reviewed by
2014 Budget Cal Portner, City Administrator
Reviewed by
Action Requested
Continue 2014 budget discussion.
Background/Discussion
Following is an overview of the Engineering, Planning, Community Operations and Development,
Finance, Information Technology,and Building Maintenance Budgets.
Attached are the department-requested budget worksheets for those departments along with the
proposed 2014 department/division goals. Let staff know if you would like more detail.
Community Operations and Development Budgets (requested
Engineering—The overall Engineering budget expenditures are consistent with last year. The only
significant change is a reduction in Other Professional Services for miscellaneous surveys. The General Fund
has revenue (engineering services reimbursement) which offsets approximately 60% of the time the City
Engineer and Engineering Tech II work on projects.
Planning—With the 2012 reorganization plan,the Deputy Director of Community Operations and
Development was moved from the Planning Budget to the Community Operations and Development
Budget thus creating the reduction in Personal Services. In addition, some of the supplies/training
expenditures transferred as well. The Publishing line item is requested to increase to complete the
Comprehensive Plan update and for subsequent revisions to the zoning ordinance that require
codification. The preliminary budget again includes the planning intern position for 2014. One of the
goals of the Planning Division is to work on a mining study in 2014. The expenditure is included on the
capital outlay request summary sheet and would be proposed to be funded out of the Trunk Utility Fund.
Community Operations and Development—The Personal Services budget increases due to the Deputy
Director of Community Operations reallocation from the Planning Budget. Since the deputy and
director positions have been recently filled they have reviewed and included training and telephone
expenditures that we had no history on prior to the positions being filled.
P a w E A E U s r
N:\Public Bodies\Agenda Packets\7-15-2013\Final\x9.3 sr Budget staff report memo 07152013.docx IN A f U RE]
Finance (requested
Finance—The Other Professional Services line item continues to include the Sherburne County assessing
contract. Included in 2014, are funds for an actuarial study on Other Post-Employment Benefits (OPEB
liability,which is required every three years ($2,500). Equipment Repair/Maintenance Services is adjusted to
include the annual maintenance for the timekeeping software.
Information Technology—The Operating Supplies line item increases for a web filter and internet
link/load balancer in 2014. Equipment Repair/Maintenance Services line item decreases due to HP server
maintenance renewal and DVR replacement in 2013. As part of the Capital Improvement Plan,a number
of hardware/software replacements are outlined on the capital outlay request summary sheet. Those
have been planned and would be funded out of the Capital Outlay Reserve Fund. The telephone system
replacement has been moved back to 2015.
Building Maintenance—Overall, the 2014 budget remains consistent with 2013 with a few adjustments
consistent with prior year's actuals and some reductions for sales tax exemption. The preliminary budget
does include moving a custodian position from part-time to full-time in 2014, due in part to the addition
of the public works building and staff reallocation to meet cleaning/maintenance needs.
General Fund Update
An update on the overall General Fund revenue and expenditures will be provided.
Attachments
• Department Requested Budget Worksheets
• Personal Service Requests Spreadsheet
• Capital Outlay Request Breakout (General Fund)
• Requested Budget Analysis Summary (General Fund)
• Updated Budget Schedule
N:\Public Bodies\Agenda Packets\7-15-2013\Final\x9.3 sr Budget staff report memo 07152013.docx
Department Performance Measures & Goals for 2014
Department: Engineering
Completed by: Justin Femrite
Date: May 22, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Active Engineering Projects 15 13 16
Completed Engineering Projects 9 9 14
Infrastructure Asset Management System Upgrades 2 3 3
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Implement Quiet Zones Beatification Dedicated Funding
Update Engineering Standards Strategic Planning None
Continue Support of Other Departments Pro-Growth None
GIS Mapping Updates
Comp Plan Updates
Stormwater Permit
WWTF Permit
K/KfTF Expansion
I
I
III
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
z
i H
' � H
I � �
I Q
' E+
' F W M
H
� U
0
N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O
H O O N O O N O O O N N O N N N O O N O N
w I N U' fH d' rH N 1p
a a Pa
N
P4
I
m o N o CO o d' �D l0 N ri N o ro N H m H O N m o o r
d' M F rH M M M
P w
F H
I I U
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
O N N N N O O 0 0 0 0 O o 0 0 o O N N N
O O
M W W
N b b
U W
q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
F O N N N N O O 0 0 0 0 0 0 0 o O o N N N
W N N O t0 rH tp N N O O N O H M r N r l0 M
1 O U'
Ri A M W r H d' N H rH N N H N N N M
H Q N m i0 N M N 1p ,-i d' N of rl r O H r
O F N r l0 H W r M M lD H N H M
H H
W o
fx W N
x
m --
H �
Pi a' H N l0 M M M H W l0 m �O N N N N N of d' O N l0
.7 h l0 d` H H H
F, q FjJ
O m
E, W O
H 0 H O iD N r o m r N M N rl d' N O M m l0 M o m 0 0 r
H O N H M m 10 H M N r m l0 M o l0 M N O W O N m 00
U a A,' H d' m d' d' d' W rH M to N m H N r H r r W M
p: O W N H d' h M M l0 O m rl
o F
N U
U)
H
N O N
i U ri v
N N H H
v 'z v m
cn N .q
N U
v U C N
C _H C a1
w a m ° N S E°
1n P, w m a) v ro
to aa)i C N u
ro a o a C w o 'd a a) u () 7 b, 0 a) U a) a, Pr `)1
v N U U N C N N N C U v N C
N E N C U) .� `b •� v v a O v , a' a' V1 N y1
ro ro ro N y v v 4 zn rt v E d
H J-) U N a) N U U) 'a N C N Pi rt a) N Pi of U P4 H
C N FC FC •H 7 X al .H H
bt (1) I�' U 'd N N N W a) a)
a a y W H a C O w C P U C g a O N C N O
N pi a P. X H 3 H O w 0 W W O H P, H H W W a) W N
r�'t Q U H N d' N r w m r r N m H M m r-I N rH '-H d' o N o N N
"J H o o 0 0 0 o O O O r-I H rl U) O r-i N N M W 0 �O N . " F'
ry P, y H rl H H H H ri U1 N N N Qt a) M M M M M M dl C v ro Nrirl
H u) N d' d' d' d' d' d' d' N
a v, w v l i
W o 0 0 0 0 0 o a o 0 o m y o 0 0 0 0 0 o 0 0 p o U w
rH w ,H 0 0 0 0 0 0 0 0 0 0 N o 0 0 0 0 0 0 o O o
O W N H . . M M M M .7 . M
M M M M a' M
H N H EI
d' O .-i w d' d' O N d' d' d' d' d' d' dl d� O +-) dl O O
o i U
ri U) a N H H H H H H rl rl rl rH ,f.' rl H H H H H rH F rl
r o C k N o 0 0 0 0 0 o C o 0 0 » o 0 0 0 0 0 0 o ro o
Department Performance Measures & Goals for 2014
Department: Planning
Completed by: Jeremy Barnhart
Date: June 3, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Complete a mining area study Position land for development Consultant Identify maximum lowest level for
sanitary,ID major transportation
routes.
Complete boulevard improvement Beautification Contractors:install,irrigation.
Complete intersection improvement Beautification Contractors: install,irrigation.
Maintenance
Finalize Comprehensive Plan, Adhere to plans and studies Municode,legal Anticipate number of rezonings and
initiate zoning ordinance ordinance amendments.
amendments.
I
i
i
i
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
z
I H
I � F
qWU'
I H !A
I H
� U
0
ry 0 0 0 0 0 0 0 0 0 O O o 0 O O O O O O O O O O O 0 0 O
M O Ifl O Ifl N O O N O O N O W O O ifl O to O to
,-� q O U1 M M N H d' d' Ill N Ifl N d' N r N El
a a w
w
x
rD O M r H d' r d' 1p O O i0 O O W Ol Ifl H 0 0 O 0 W
ro in r ro <r r m ,-a M m m io o r M M w d' co M
a
H
H
� I U
I � �
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Ifl to N rfl N N to N W N O O Ifl O o O N O O
M W w d' d' N O ry H l0 d• d' N H W N N Ill
U W
q o 0 0 0 0 0 0 0 o o 0 0 0 o o 0 0 0 0 0 o o 0 0 0 0 0
(r] F Ul Ifl rfl N lfl If7 N to 11) ul O O m O O O lfl O O
I O 0
N
I
H O O Ifl m r d' N r d' If) lD lD O N If) r rfl N N Ifl N O N O O
m Ifl N O O tO W Ifl r d' r 1(1 d' to M d' M M O\ O 01 N
M
H N
W O
fk W N
x
m
H N O O 'd' . N w '-{ r m w r N O r d' N O H 0 0 O
Ri 0.i F N l0 W N of r LIl Ifl �0 r O O d' O m Ol
3 M H
N N
Q
W W
O W
Q W
>' W O
E, V) o N o N m w H in m In co o r w d' In w N o 0 0 0 0 o m
U W /� N r m W O r to \D l0 M r N l0 N N l0 r N r �
N
O H N N N
N U
K4 I
�I
I
W
N O N
v O W
U C U
rl N
Ul
� � bl
U .tl N
C C •.Ci o q N
rd�. u) R N N a 0 N N
N C N w S1 U C U .0
p. roa E R,om v C �.+ m o Nu
ro a o m of w o of ro a) H
w v
v U v C a 33) o •� U R C R 'Z
N U U N N C n N N
C .H N Pr O N N
G
P, N N
ro .N al N ro !a al al ,d Ul In ro .ri H N E N
u p v u u, N u P R N v s R v R
•u� R
•N H N 07 v " H U H H C N n N N N
0 W
O U u O H
g a O W W W H 3 H O O n O H PI F P+ H x C
W W to
10
N N v N 10 N 'N 11 1 m .1 G'
R N M M M M M m d' d' d' d` C
V] }1 V' V' d' d' d' d' d' d' 14 d' d' d'
> d' d' d' d' d' •C ri d' R N
W N I i i W C r I 10 aJ N N
M M u] o 0 0 0 0 0 0 0 R, o 0 o W p o 0 0 0 0 0 0 0 0 o O C o U W
N � p N H N N N H H H N N N }A N N N N N H H H H H O rl
O W 0) F rl Ifl Ifl N N N Ifl to N N r/1 to ifl I-� N W to N to N N N W Ill W rfl a
ry W (H(�� C N rl ri rl N r1 N r1 /.fi N rl rl rl E f!) N rl N rl N N N N rl ri �G ri F F
O d' d' d' d' d' d' d' d' O r-I d' d' d' O ?+ d' d' d' d' d' d' d' d' d' d' O O O
F F
P4 N
N o
H Pr W W H H H H H H H H fn N H H O N H N H H H H H H H u H
0 0 0 0 0 0 0 0 0 0 0 o a o 0 0
� z
i H
� � F
� � Q
� H W
i H
U
0
ry 0 0 0 0 0 0 0 0 0 O O O O O O O
ry 1I1 O to N O O tP N to N M to to to
,-{ i q ri OJ O r N M OD W N O Ol l0 �O M
I H W T c0 t0 M m N m �-1 r-I ri N W 111
W i N U' N ri rl ri rl N
U W (a N m M
a a N
W
P4
1f1 O N II1 fi r OJ O O M M M tIl O N N
r l0 O W Ol N W Ol O� lD l9 N O
rl O Ol M W 01 M N N N d' � m
a .
� q r.G 1n r vi ,1 io r m
� i U
W �
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
w H
M W W
N � C7 l0 rl rl N rl rl
O tD H N N
U W
q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
H o 0 0 0 0 0 0 0 0 0
Ri q d' rl O N M ri M M
W ;7 ri N ri H
� 4L P]
a'
01 0 N M O r 111 O 1p N aD 0 0 0 o d'
a m ro io � m �M io io io M
N U 1n io 1n
M
F �
W o
(4a7'7 � N
Ri Ri F N Ifl M m r O O
O
3 M
I; M Li
a H W o f 1n io io
W U � N �
w a
O Ul
q w
?� W O
H in r o m m m m m o M m m o 0 0 o m
H Q CO ♦D lf1 M W N rl �-i O O d'
U R,
o a •
C4 H [1 1I1 i0 l0
o H
N U
N
H
O
C O
O C
�i U
I N
ro
m .a
C rn
N 11 C
a U O N
U N O CL b
N N fa
u O1 u 1d C
N U E
w a W U N R N U A � O
Sa E S1 C N �-OI •U+ N N O N N
rd �H N RS SA GL > N .o r-1 W N >
U N U) E 1-i U Sa 04 N U 0
C C Sa FC .H C X N U1 .H N N ? U1 -H q
£ N b1 W U 10 W N "I ' rtf N >
W E U) W H O) G O N W U N 14 C N �+
a q R O P; O w W H $ R: b O H F g N
m 2,
p N •� o 0 0 0 0 0 o H 0 o ff N N M M Sa C
N W > > r+ m N P
14 d' 11
a q W N i i i i i i N
M Fi; V1 O O O O O o 0 U
-i WWW 0 0 0 0 0 0 0 0 O N O O O
O W J� H � i11 111 Ifl 1f1 Ifl V1 ifl N V1 ifl N tf) N N a
m C7 C 2 O d� d• d� a� d' d� d� O d' O N a� w d• O O
o E W N H H N H H
r o 0 X N o 0 0 0 0 0 0 o C o 0 0 0 0
o � � H
Department Performance Measures & Goals for 2014
Department: Finance
Completed by: Tim Simon
Date: May 24, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
City Bond Rating AA+ AA+ AA+
Accounts Payable disbursements 4560 4605 4697
Average rate of return 1.67% 1.50% 1.65%
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Continue to update Financial Planning and positioning. Staff time
Management Policies
ACH bill paying Innovation reallocation of budget
Continue CAFR and Budget award Planning and positioning. Already budgeted
recognition
Ensure compliance with state and Planning and positioning. Staff time
federal laws
Develop community benchmarks Planning and positioning Staff time
I
I
I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
H
I H
I � N
W
I k p
U CA
d'
0
N 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 0 0 0 0 0 0 0 0 O
Ol Ifl O IIl O O Ifl U1 O o 0 Ifl O O O O O O O O N O O
O V' M Ol I Ili Ifl Ill M N 0\
W H
I H W I11 H N N Ill H N M lfl to Ill
W I Vl C9 0 If) N N M d' H N N 0 N
Ffl a' I � B M d' H In
a i CY m
Ill O) N N m H W N 0 d' W Ol M o H Ill Ill W H O O o
d' o Ill r w
�7 N W Ifl d' d' Ifl Ill �0 t0 l0 r N H m M Ill r o Ifl r o
N 0 N d' H N N N m m H Ill H lD N
H Ill H DD Ol
N H H N N
U
i
0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 o o o 0 0 0 0 0
Ifl O Ifl O O O Ifl Ifl 0 0 O O N o m 0 0 0 0 0 0 I!)
I E-I d' M m r H 1I7 0 d' c� Ol Ifl O O H C
li 0 Ol N N N N M N M l0 10 H N m N
d'
O N d
N
u W
q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 o 0 0
H m o Ill 0 0 0 In In o 0 o o m o m o 0 o o o o In
In O d' 0\ ct M Ol m m d' In N O o Ill Ol
[Y, eU Ol O Ifl H m O N W
If1 N N m m H In H Ol M
W N d'
I
l0 0 0 W r N 0 O H H H M H O H O m o 01 O H 0 0 H
00 N m 0 W 10 O
o f M H r d' w H Ifl Ill In r c0 N H N H H r r
N U m N H N �0 H d' H W Ill
FG N M d'
M
N H
W o
x
U)
H ,Yi x N o 0 l0 H M O Ifl r M M o r Ill CD d' O r Ifl O O Ifl 0 0 N
H
m M M W H Ifl O H H H rl 19 lO
N N H H N M W d'
d,
O P]
Q w
w o Ol O O 6l o o l0 d' r r r O Ifl W H O r H Ifl O O r 0 0 N
N U
H O Ul d' 0 d' l0 N H 0 Ol c0 cD i0 N N d' N N Ol d' M N
O
P4 O W N al l0 m d' H 10 m M r W N
P, H W H H N Ill H d H W d'
o f N M d
N U
Ul
H
N O W
U U
y1 U rl
4i N
( U <n u)
H v O
Id u C .1 U
C 4 " N v
R w N N
?' N W ER R v 4 •�,l N 10 O U
ro P, O vl R u 4a O of ro k N
a N N u N �j v O 0 U C R Id 'H q
N Ul U O Ul 0 14 q H N m U rd
}l •H N ul .H N W a O nl • .4 a H N N
ro 11 ro 1 N S 4 b H N Z V H N ro
H J-1 I u 14 N U 14 0 H R 1d •'1 N u R H
14 4J rl }G N -H rd .H N N it 5 H .H in R} u _H -rl v
v �a c� v m l m 4a .4 'u 4
a N J Id W H N 4 0 41 U N O P J �J 11 1 ?I o
(� v1 Pi o a a w X H '3 H o u, o ff p, F a w Q u ;5: v w
d' Ill r OD dl H H 0\ H N H 0\ C m 0) O o ro U
..77 •rl 0 0 o O o o 0 o O O H N O H N N M Ill O M M d' ?i �+�0 !� 0
H H H H H H N N R Ul M M M M m m d' d' d' d' nl Id Ill -H Id
}4
W W I I I I N 1 H I I I I 4 H d ro, 4 d d lJ 41 I
m W o 0 0 0 0 0 0 o a o Ill > 0 0 0 0 0 0 0 0 0 o O p U W
O H
H In m N M M m m m m M m m
N 2� N H Id H H H H H H H H RG N H F, Vl H H H H H H H H H H F� rl H
w u qq 4 I I I I I I F I N I N m I H H
of d' d' d' d' O H d' O S-1 d' d' W d' d' d' d' d' d' d' O ll d' O O
O ro W U) I I I I I I I , N I H v I I I I I I I I I I H "-I I H F
0 0 0 0 0 0 o u o 0 0 0 0 0 0 0 0 o ro o
H W W a H H H H H H H H Vl H O H H H H H H H H H H U H
i
I
Department Performance Measures & Goals for 2014
Department: Information Technology
Completed by: Bob Pearson
Date: June 3,2013
I
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Number of Physical Servers 6 6 8
Number of Virtual Servers 16 19 21
Number of Desktop PCs 155 160 165
Number of Laptops 30 33 33
Number of Desk Phones 290 290 290
Number of Cell Phones 100 125 125
Number of data cards 18 25 27
Number of Pads 16 21 25
Number of Wireless Access Points 5 12 18
i
I
I
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Migrate to a new virtualized SAN and server infrastructure Innovation A budget item has been created Current system will be approaching 5
years old and has experience some
reliability issues.
Implement a new enterprise backup solution Innovation A budget item has been created We currently have two independent
solutions and need to consolidate.
Expand fiber network Innovation A budget item has been created Add additional city locations
Explore and identify opportunities where technology can be Innovation
used to facilitate collaboration with other government
agencies to achieve common goals
i
r
I
I
I
I
I
I
I
I
i
i
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O
z
1 H I
� � H
i � D
i H W
i H
U
N I
0
ry 0 0 0 111 O 0 0 0 0 0 0 0 0 O O O O O O O O
p 1n O O O 1n 111 1n In 0 0 0 0 0 O '.
C7 �wD `(B
a a w
i W
x
0 o r m N N �O m Ol CO OD Ol 1p l0 M d' m M d' '
m io r d' m N r to r r o �o w ro o M M m
Ol O N N � d' l0 10 N of Ol l0 d' d' 111 N N N
q M M 1n d' O W W W
"tJ O H W H rl H H N
U '
N �
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o I
1n 0 0 0 0 Ifl 0 0 0 0 0 0 0 0 0 0 0 O
1 C O N N N N m m r
M W W M rl Ol N H lD O O 111 H lD O M m 111 �U
rl U' M H H N N N d' In N N Ol
p � Q rl ri N
N
U W m
q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
[a] H L11 O O O O N O O O p O O o O O O O O
r'> W d' Ifl O d' N C W c0 OD W p W N N N O1 0� r
°a
((�� oo M ri m N rl i0 0 0 N H iD O M Ifl 111 �
W .7 M ri rf N of N N d' 1n N N �
F] M r M 111 H r Ol N Ol 61 N r N In r O O d'
Ol rl r r m d' r lD r r N W 1 r r Ol Ol rl
O H d' m r rl O In N N Ifl H M H N O O N
N U M N r H rl N m H rf M
M
H rl
W O
r4P4 11 l0 O O 1n u)r M N r d' d' d' p M Ifl H O1 H H CO
a a [-. w o H d' r+ io r In u1 r+ m io H r r r r
,Y+ H p W H Ol r rl Ol 00 r r d' H N
�.] F W O H N ri 1p rl r1 N N rl rl M
W D �
O !0
Q W
w 0 to O to d+ W rl d' r 111 NN
F
H 1
a'O <
P+ r N r N N M 0 N N N N r W In 1 N U 111 In H
U � m of r W d' lD N N N r O 0 r r N
O of d' r rl W H rl rl O rl O N 111
N N H rl N to l0 of
O F H N
N U
N
N O a)
U
U .N
Sr SI
al b )
W
v
C C � v �
r o v d rn
R .1 >a £ 11
P5 N w N HO
16 W E ull a) G H U O 0 Id
a s v a) U a) b O a) U R 18
al E al U U G N H G al G U
Pl O
Id I v 16 10 N 5 u
ri 1, U Sa N S-1 N fa N R v R U R ri
o G 11 rJ ry' FC •"1 G X al N rt al a) > H H •+i a� G
,-1 bl a) 11 c1: U RJ N ll V) a) S.' F.' r1 10
9, J
O v 1d W H v G O R U " v O
N a O W W W X H � O ' O H H w a) w
Id /
H N
M U U H N m v m r ro Ol G Ol rl Ol H ri d'
v •r1 o p O o o 0 0 o O H a N M O N
N W H 'J rr H rl rl H rl rl r1 N N R N M M M d' W Id 111 -H O
m r� o vl 0 0 0 0 0 0 0 o w o vl y o 0 0 0 0 o u H
r1 a' '1 1n vl N In v1 1n 1n 1n 1n N v) 1n 111. m O ul
O W
'z
N N
H Id rl H rl ri H H N rl F� al ri FG Vl rl rl rl rl F(,' ri rI !f
W E
m C7 Si '7. O d' d' O S4 d' d' d' d' O l� d' O O
o O w u) 1 1 1 H R 1 H al 1 H •'� 1 F H
rl 4-1 W }-I rl H rl ri H ri H rl H .G H H H rl H
r o G k x 0 0 0 0 0 0 0 0 0 0 0 0 0 H N o
,� H w w ,-1 .-/ H r1 '-� H ra H cn � o rt H '� r, v H
I
Department Performance Measures & Goals for 2014
Department: Building Maintenance
Completed by: Gary Lore
Date: jJune 6, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Buildings maintained 15 15 15
Square ft.cleaned daily 114,000 150,000 150,000
I
i
I
I
I
i
I
i
i
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Continue to keep facilities clean Planning&Positioning Increase custodial staff hours
Keep up with maintenance requests Innovation Staff time May look at software for requests
I
I
Keep up with preventative Planning&Positioning Maintenance budget/controls j
maintenance I
Improve building operation and Planning&Positioning Implement commissioning report
efficiency recommendations
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
z
I H
I £ H
I � U
I Q
U W
O
N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O
d' O O If7 O to O N O ill O O O O O O O N N O to N O
ri Q O In M .i 10 W ri co m N r O N In N m O 1p O O M m
W i U)
p D M N
a w fn
a
in M m in r r O W N r d' r ro d' m rl r W N 0 0 0 to 0 0 in
I r M M i0 O d' N r lD r d' m rl in 1p N M N N N rl m
ri m W m 10 N N r r N I r 1 10 M d' M r M In
I Q � lD r/ ri O m N In r if1 rl M �D N N O N � O
I D N ri rl rl aD rl ri rl ri M d'
F H N
I i U
' N �
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Ln o m in o 0 0 o to . 0 0 0 0 0 0 0 to o W o in
F rl in to to M M m M M O r O r m N O M M
z H
O � Q N N N ri M rl O� N M rl M N W N
U W
q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
W F in O N In 0 0 0 0 m O O O O o 0 0 0 m 0 N O N
0 W rl N Vl in M N in m m O r O r O N d' N m N O M M
I a s N N rl M rl O N M ri M N W ri
I a W N d' N
I
I
rl OJ In W ri In d' l0 W d' N in r i0 lD In 1p M O O O M O O 1p
N In l0 ri r M rl h tf) d' r O N O M d' O d' o O W
N 1 N W m N M N to m N N r d' N m d' i0 W m l0
O F N N m N N In <M N r1 r ri ri d' Ul N ri N W d'
N U
M
W o
lx W N
w x
H 0 0 o m 0 m 0 0 r
.-i N
of W ri W M N M M m r r d' ri r d' ri M r
.Y, rl D M O c0 r ri In d' N M rl W N O d' ri ip rl to O
I-7 N W
W N FC� N N
D4 a
o w
Q W
H In O d' O m m M d• O rl O in m rl �O r W N r r 0 0 0 W 0 0 d'
H O in r O 0 m m H O In d' N m m N W H 10 d' d' ifl w N
U a A,' O d' d' r O W r N d' m o r n M N M m r O M l0
o a
[i
a 1 D O N r N N H M M W W
O H r1 ri N �
N U
N
r
O n
L) w w
U U w
VI
IZ U W ro
N V J
rn N U '
v C q
a) v
C'. .-i w •� N U w b1
ro a, ro x > d e fo w
k Id a) ro u
w O C w k Sa a) +� U u C
?' l sa .� w C ro U ro
10, a o of 11 ,1 o r1 ro v w C
P, w w U w a j b w U w w rd o k a x w
w E w U U q N C U w a) w b1 N C al
la E •� U C u '� .a k 'i w O C .� w a C rx 0) w f C
Id .{ 1� U 16 ro ?! 0 U p .4" rl ro U Pi �0 3-I w F ro �ri
w U N w Si m 0 ro 0 w N S R C o a H ¢ ri ro
w w w Sa o w 5 C bi.H w w ri •> H l
0 cn w .0 w .[ r-I ld to �.t 'U � w .� ? 9 C
a ro w 5 ro w H w C o C C R u w C u C O
d' Q N w fli O a a W ;H: H S W D O w F H H D W W U P W N w N
o ro x
0 r� r� r� N N m w w o 0 0 w Sa W 41
N W •rl N rl rl N N rl H H w N N N ¢i w w fa m .1
N C d' C CL U d' d' d' d' d' d' d' W C S'. ri d' a +1
W w I I w I I rl I I I I I U w ro u
a o 0 o W ? o 0 0 0 o o 0 0 0 0 p o U U
0 0 0 0 o O o
o W .-I H ri io io ip io io io .] N io F] w io io io io Lo io io ..] '..
N m
w
W x C I I I I I I I F .,{ I I I E 1 1 I l F N I H H
O N d' d' d' O ?+ d' C C W V' d' d' d' d' O , 4 O O
o }, W V1 H F w H •ri E E
W . . . . . . . . R . . . 4411' . . . . . . . . . ri
r o ,i k w 0 0 0 0 0 0 0 0 C o 0 0 o 0 0 0 0 0 0 0 o ro o
a H H ra H H ri H H u r,
C
U m
C � M
C 0 0 0 0 0 0 0 0 0 0 0 O
10000 N 000�O lO
I- O W D)W cq m Q V O(O a)�- O
p (NO.N-.n0..
� fA 69
N
C
C
0 N
O �
U o
Q F» w
0
N O
a—
`o
o To m
T
qk C N n N C
C O C O
c N 2== 0 o
E d c m: ° W
u
E I- u > o N o
U 0 c u. >o 0 M O c
._
T
C E w p C C�y
0 U N O N O O
�p d
O
p U Up EN N
n' t LL
N U o N O
O �- v- N O t.N
U C 'O LL U C C p U a
O O
O C N
W E
TO
c E c, c c 0O c c c
00000000000 0 0 00000 0
rngRUQQgn'nqIROl q o gUnczoo 0
z W NI r O W N W C1'V O tD O'- O •- O O)O.-W r-
0 O O t0 t0 f7 N N 1�.-O tV V.- �) tV N CO N r
F,U .-N�-O'-v�-.--O O Cl) O O N N N
�— fA w
W U)
d Ic c00 O O
Q
m Lu
>
p
LLI N
N Z) » m
W 0 0 0 0 0
Of
N (V
Q U
A fA
O o O O O O O O O O O
t O O O O O O O O
w O O p N0 0 0 0�0 �O 'O O O N L O.0 0
�0 w v m N V.O 0 0) O N N O - O
O) t
N
06 U
T
v
� I
m
c
G
m
N
C i
C C O U
U N U C
C d N Y O O I- N L C
O V1 O N N a
N N € a uE
a v 16 w o 0 m °� N d m o
co C 0o 2E W a E2� c
L m `
Z 00-N F-CL � N L N > J N W f-'EO C N LL
SUV)Oaa�(1) af0 7La:b Lu n
m c I
m y
b y N
E Q ° 0 ` N
N N �
N F- C.O. CL
K C L N O N O
nbi m rn Y q} E c 0 .� rn c U
v v v w N N N Lj — N €'C U °o
u m 5'a m �'S ro m m 'o o d E°�'o c aci o
5 ama-LEmminaaaw r 4 =5IL -LLJU) F
2014 CAPITAL OUTLAY-Requested
Funding Source
Requested General Ice Waste Capital Outlay Liquor Gov't Department
Department Item Amount Fund Arena Water Fund Reserve Fund Bldg Fund Other Total
Administration Scanner Replacement 7,500 7,500
7,500 7,500
Community Operations Office Building Out 4,500 4,500
4,500 4,500
EOC radio communication equipment 12,000 12,000
Emergency Mgmt EOC upgrades 20,000 20,000
32,000 32,000
Replace Virtualized Server and SAN 99,000 99,000
Enterprise Backup System 15,000 15,000
Fiber Network 10,000 10,000
IT Windows Server Upgrades 11,500 11,500
135,500 135,500
Admin/Planning/Engineering Plotter 10,000 10,000
Planning Mining Study 40,000 40,000
40,000 50,000
Streets/Snow removal/Fleet Portable Brake Lathes 10,500 10,500
10,500 10,500
Fire Administration Extrication Equipment 26,000 26,000
Replace ARMER radio consollettes 12,000 12,000
38,000 38,000
Subtotal General Fund Departments 278,000 233,500 40,000 278,000
Note:Vehicle and equipment replacement for non-enterprise funds will be reviewed with the 2014.2018
equipment replacement fund.
updated 6/10/2013
I
I
I
CITY OF ELK RIVER
Requested budget analysis snap shot(General Fund) a b
Maximum
2013 YTD 2014 2014 %of
Adopted 06/30/2013 Requested Requested budget
General Fund Revenues:
Property taxes 9,203,100 3,237,147 9,203,100 9,256,689 72.3%
All Other Revenues 3,433,850 1,231,281 3,550,650 3,550,650 27.7%
Total General Revenues 12,636,950 4,468,428 12,753,750 12,807,339 100.00%
General Fund Expenditures
General Government:
Mayor&Council 151,500 59,894 150,550 150,550 1.18%
Cable TV 87,550 39,471 92,700 92,700 0.72%
Administrative Services 588,250 253,505 589,050 589,050 4.60%
Human Resources 96,350 47,969 96,000 96,000 0.75%
Elections - - 38,750 38,750 0.30%
Finance 540,450 292,090 555,900 555,900 4.34%
Information Technology 296,700 127,284 266,100 266,100 2.08%
Legal 228,000 97,708 218,000 218,000 1.70%
Community Development 213,800 118,302 325,350 325,350 2.54%
Planning 236,700 72,338 138,250 138,250 1.08%
City Hall Maintenance 517,350 240,495 544,900 544,900 4.26%
Energy City 31,450 8,084 16,550 16,550 0.13%
Contingency* 8,400 - (45,000) (45,000) -0.35%
Total General Government 2,996,500 1,357,140 2,987,100 2,987,100 23.3%
Public Safety:
Police 4,370,300 1,902,468 4,502,200 4,502,200 35.18%
Fire 668,250 241,908 786,800 786,800 6.15%
Code Enforcement 85,050 39,430 88,600 88,600 0.69%
Building Safety 663,600 293,504 621,950 621,950 4.86%
Environmental 52,350 12,865 15,000 15,000 0.12%
Total Public Safety 5,839,550 2,490,175 6,014,550 6,014,550 47.00%
Public Works:
Street Maintenance** 1,530,200 522,771 1,252,950 1,252,950 9.79%
Snow Removal 285,700 189,564 277,750 277,750 2.17%
Equipment Services 252,750 106,558 185,500 185,500 1.45%
Engineering 173,350 87,307 166,850 166,850 1.30%
Total Public Works 2,242,000 906,200 1,883,050 1,883,050 14.71%
Culture&Recreation:
Parks Maintenance 807,450 356,500 927,350 927,350 7.25%
Recreation 718,600 287,571 731,950 731,950 5.72%
Sr.Citizen Programs 188,050 86,718 193,350 193,350 1.51%
Total Culture&Recreation 1,714,100 730,789 1,852,650 1,852,650 14.48%
Transfers Out 44,800 - 60,000 60,000 0.47%
Total General Fund Expenditures 12,836,950 5,484,304 12,797,350 12,797,350 100.00%
General Fund Gap Before Adjustments: (200,000) (1,015,876) (43,600) 9,989
Revenue Adjustments
Expenditure Adjustments
Projected Total Budget Gap After Adjustments (200,000) (1,015,876) (43,600) 9,989
Notes:
a)Total Tax Levy of$9,890,468
b)Total Tax Levy of$9,944,072 based on estimated levy limits
*=Contigency is$50,000 less employee turnover rate.5%(2013)1%(2014)
**=Sealcoating contract moved to pavement management fund(franchise fee)
Actual Estimate Levy Limit
2013 2014 Difference 2014
General Fund 9,203,085 9,203,085 9,256,689
Library 63,100 63,100 63,100
Surface Water Management 50,000 50,000 50,000
Debt Service 643,497 371,459 (272,038) 371,459
Economic Development Tax Abatement 216,083 202,824 (13,259) 202,824
Total 10,175,765 9,890,468 9,944,072
C:\Users\jmiller\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\GWL3179K\2014 Summary Budget
I
CITY OF ELK RIVER
2014 BUDGET
GENERAL FUND REVENUES
2013 2014 %
DESCRIPTION BUDGET REQUESTED Change
Taxes
Ad Valorem 9,203,100 9,203,100 0.00%
Gravel 84,000 125,000 48.81%
Total Taxes 9,287,100 9,328,100 0.44%
License&Permits
Liquor 61,500 62,000 0.81%
Amusement 1,000 1,400 40.00%
Cigarette 3,000 3,000 0.00%
Apartment 25,000 27,000 8.00%
Mining 21,000 21,000 0.00%
Garbage Hauler 1,900 2,000 5.26%
Other Business 17,000 16,500 -2,94%
NPDES Permit 2,500 5,000 100,00%
Building Permit 220,000 230,000 4.55%
Plumbing/Heating Permit 190,000 190,000 0,00%
Permit Surcharge 500 2,000 300.00%
Animal License 4,500 6,000 33.33%
Parking Permit 2,000 1,500 -25.00%
Other Non Business 81500 8,500 0.00%
Total Licenses&Permits 558,400 575,900 3.13%
Intergovernmental Revenue
Federal Grant 2,300 - -100.00%
Market Value Credit - - #DIV/01
PERA Aid 14,000 14,100 0.71%
Police Aid 210,000 210,000 0.00%
Police Training Reimb, 11,100 11,400 2.70%
State Aid Street Maint, 287,600 - -100.00%
State Crime Prevention Grant 20,000 30,000 50.00%
Other State Grants(vest) 600 2,400 300.00%
Other Local Grants - - #DIV/0!
Total Intgvtl.Revenue 545,600 267,900 -50.90%
Charges for Services
Planning&Zoning Fees 15,000 12,000 -20,00%
Plan Check Fees 85,000 90,000 5.88%
Special Assmt.Search 1,000 1,000 0,00%
Sale of Maps/Copies 2,600 2,600 0.00%
Reimb. For Gen Govt Sery 4,000 4,000 0.00%
Lockout Fees 7,500 7,500 0.00%
Reimb.For Police Services 2,000 4,000 100.00%
School Liaison 75,000 75,000 0.00%
Animal Impound 3,500 3,500 0.00%
Fire Contracts 201,000 201,000 0.00%
Fire Inspections - 14,000 #DIV/0! 1st year est
Fire Calls 3,000 4,000 33.33%
Street Services 30,000 29,000 -3.33%
Engineering Services Reimb. 104,900 87,350 -16.73%
Sr.Center Activities - 15,050 #DIV/01
Recreation Fees 126,000 125,000 -0.79%
Concessions - - #DIV/01
Park Fees/Bldg Rent 23,100 23,200 0.43%
Sewer Inspection Fee 3,000 4,900 63.33%
Contractor License Check 400 400 0.00%
Total Charges for Service 687,000 703,500 2.40%
Fines
Court 115,000 110,000 -4.35%
Parking 12,000 12,000 0.00%
Ordinance Violations 200 200 0.00%
Total Fines 127,200 122,200 -3.93%
Other Revenue
Interest Income 100,000 85,000 -15.00%
Refunds&Reimb. 66,500 70,000 5.26%
Contributions 25,000 15,000 -40.00%
Miscellaneous 6,000 6,000 0.00%
Total Other Revenue 197,500 176,000 -10.89%
Transfers In
Landfill 35,000 35,000 0.00%
Capital Outlay Reserve 112,900 200,000 77.15%
NSP/RDF Reserve 39,500 39,500 0.00%
Development Fund 48,600 48,600 0,00%
WWTS 100,000 100,000 0,00%
Liquor 330,000 363,000 10.00%
ERMU 500,000 725,900 45,18%
EDA 25,000 25,000 0.00%
HRA 18,150 18,150 0.00%
Garbage/Other 25,000 25,000 0.00%
Total Transfers In 1,234,150 1,580,150 28.04%
Use of Fund Balance 200,000 - -100.00%
i
TOTAL GENERAL FUND REVENUES $ 12,836,950 $ 12,753,750 -0.65%
i
i
CITY OF ELK RIVER
2014 BUDGET
GENERAL FUND EXPENDITURES
2013 2014 %
Description BUDGET REQUESTED CHANGE
4101 FULL TIME SALARIES 6,318,050 6,569,650 3.98%
4102 OVERTIME 179,100 180,100 0,56%
4103 PART TIME SALARIES 760,100 751,450 -1.14%
4104 PERA CONTRIBUTIONS 695,350 746,650 7.38%
4105 FICA CONTRIBUTIONS 288,750 295,600 2,37%
4106 OTHER RETIREMENT CONTRIBUTIONS 30,000 30,000 0,00%
4107 MEDICARE CONTRIBUTIONS 100,800 105,450 4.61%
4108 EMPLOYER CONTRIBUTION FOR INSURANCE 812,350 823,650 1.39%
4109 WORKERS COMPENSATION 141,700 177,550 25.30%
4110 RE-EMPLOYMENT COMPENSATION - -
TOTAL PERSONAL SERVICES 9,326,200 9,680,100 3.79%
4201 OFFICE SUPPLIES 61,700 52,400 -15.07%
4212 FUELS&LUBES 276,500 273,650 -1.03%
4217 UNIFORM ALLOWANCE 48,900 53,650 9.71%
4219 OPERATING SUPPLIES 637,150 637,000 -0.02%
4221 EQUIPMENT PARTS 51,000 49,650 -2.65%
4226 STREET SIGNS 35,850 32,600 -9.07%
TOTAL SUPPLIES 1,111,100 1,098,950 -1,09%
4301 AUDIT FEES 18,300 18,450 0.82%
4304 LEGAL FEES 228,000 218,000 -4.39%
4319 PROFESSIONAL SERVICES 117,850 119,050 1.02%
4321 TELEPHONE 75,900 75,650 -0.33%
4322 POSTAGE 19,600 21,150 7.91%
4331 TRAVEL/CONFERENCES/SCHOOLS 122,000 151,750 24.39%
4334 CAR ALLOWANCE 4,800 4,800 0.00%
4349 ADVERTISING/MARKETING 32,400 31,150 -3.86%
4359 PUBLISHING 28,850 36,000 24.78%
4361 PROPERTY/AUTO/LIABILITY INSURANCE 131,450 139,450 6.09%
4389 UTILITIES 158,300 153,950 -2.75%
4401 BLDG REPAIR/MAINT SERVICES 102,550 98,850 -3.61%
4404 EQUIP REPAIR/MAINT SERVICES 273,750 281,600 2.87%
4409 CONTRACTUAL SERVICES 541,850 222,800 -58.88%
4412 BUILDING RENT 1,600 1,650 3.13%
4415 EQUIPMENT RENTAL 21,500 22,100 2.79%
4417 UNIFORM RENTAL 7,700 7,950 3.25%
4433 DUES&SUBSCRIPTIONS 34,450 40,200 16.69%
4437 TAXES&LICENSES 450 450 0.00%
4438 CREDIT CARD FEES 8,600 7,100 -17.44%
4440 MISCELLANEOUS 62,050 64,250 3.55%
4460 EQUIPMENT REPLACEMENT CHARGE 250,000 241,950 -3.22%
TOTAL OTHER SERVICES&CHARGES 2,241,950 1,958,300 -12.65%
CAPITAL OUTLAY 112,900 - -100.00%
TRANSFER OUT 44,800 60,000 33,93%
TOTAL GENERAL FUND EXPENDITURES 12,836,950 12,797,350 -0.31%
I
City of Elk River
2014 Budget Schedule
May 6, 2013 Budget forms and instructions to department directors
June 3, 2013 Department Director proposed budgets due to finance department
June 2013 Staff budget meetings with City Administrator and Finance Director
July 1, 2013 General budget discussion on tax levy,goals, staffing and other
Policy items.
July 15, 2013 Presentation of Community Development and Operations, Finance,
Information Technology,and Building Maintenance budgets to
Council
August 5, 2013 Presentation of Administration, Cable TV,Mayor&Council, Police,
Legal, Human Resources, Parks Maintenance and Library budgets to
Council
August 12, 2013 Presentation of Parks and Recreation, Streets,Environmental,
Landfill budgets and Equipment Replacement Fund budgets to
Council
August 19, 2013 Presentation of Fire and Building Safety budgets to Council
September 3, 2013 Council adopts maximum property tax levy
September 9, 2013 Presentation of the Liquor, Garbage and Wastewater budgets
September 15, 2013 Certify maximum property tax levy to Sherburne County
October/November 2013 Final adjustments/budget revisions and review Capital Improvement
Plan (CIP) funds/projects
December 2, 2013 City Council adopts the final 2014 budget and property tax levy
December 16, 2013 City Council adopts the 2014-2018 CIP