HRA Bylaws adopted 08-05-2013 • BYLAWS OF
THE HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR
THE CITY OF ELK RIVER,MINNESOTA
PREAMBLE
The Housing and Redevelopment Authority in and for the City of Elk River was created by an act of
the Legislature of the State of Minnesota entitled the "Municipal Housing and Redevelopment Act,"
Minnesota Statutes, Sections 462.411 - 462.712. On the 21st day of July, 1980,the City Council of
the City of Elk River adopted a resolution in accordance with the findings required by Minnesota
Statutes,Section 462.425,Subd. 2. The bylaws of the Elk River Housing and Redevelopment
Authority dated as of April 28, 1996,are hereby repealed. The bylaws dated November 25, 1996,
are hereby adopted thereof and shall govern from this day forward.
ARTICLE 1.
AUTHORITY
1.1) Name- The legal name of the Authority is "The Housing and Redevelopment Authority in
and for the City of Elk River."
• 1.2) Office- The principal office of the Authority shall be the city offices of the City of Elk
River,unless otherwise determined by resolution of the Authority.
ARTICLE 2.
MEETINGS
2.1) Annual Meeting- The annual meeting of the Authority shall be held at the principal office of
the Authority on the first Monday of January at 5:30 p.m., or such other location as
designated in the notice of the annual meeting. Any annual meeting falling upon a holiday
shall be held on the next business day at the same time and location.
2.2) Notice of Annual Meeting- Notice shall be published in the official newspaper of the
Authority and delivered to each Commissioner of the Authority and each member of the
governing body of the City,not less than ten (10) days in advance of such meeting. It shall
be the responsibility of the Executive Director to give this notice.
2.3) Quorum- There shall be a quorum to conduct business at the annual meeting. If a quorum
is not present,the Executive Director shall establish a date for a new annual meeting and
cause notice to be given as provided in Section 2.2 of this Article.
2.4) Order of Business at the Annual Meeting- The annual meeting of the Authority, and so far
• as possible all other meetings of the Authority,shall be conducted in accordance with
Robert's Rules of Order Revised. The suggested order of business at the annual meeting •
shall be the following:
1. Roll call.
2. Confirmation and recognition of new commissioners.
3. Election of officers and establishment of their terms.
4. Designation of committee assignments to Commissioners.
5. Determination of new committees and assignments of
Commissioners.
6. Consideration of staff assignments.
7. Approval of official newspaper.
8. Approval of official depository.
9. Reading of financial condition by Chair.
10. Reading of status of each existing project by Chair.
11. Designation of place of meeting during the remainder of calendar year. 1111
12. Determination of dates of meeting during the remainder of calendar year.
13. Discussion of any modifications or amendments to the "Municipal Housing
and Redevelopment Act."
14. Discussion of Bylaws and any suggested amendments.
2.5) Regular Meetings and Order of Business at Regular Meetings - Regular meetings shall be
held by the Authority on the first Monday of each month at 5:30 p.m. at the principal office
of the Authority,unless otherwise designated, and shall be open to the public. Any regular
meeting falling upon a holiday shall be held on the next regular business day at the same time
and location. No separate notice need be given for regular meetings. If a quorum of the
City Council is to be present,a public hearing notice must be published in accordance with
Section 2.2. The suggested order of business at regular meetings shall be the following:
1. Roll call.
2. Opening format.
3. Approval of minutes.
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4. Financial matters.
• 5. Old business.
6. Current business.
7. Hearings and resolutions.
8. Project considerations.
9. New business.
10. Close.
2.6) Special Meetings- Special meetings of the Authority shall be called by the Executive
Director at anytime upon written request of any Commissioner. Notice of special meetings
shall be given to each commissioner a minimum of 72 hours in advance of such meeting. If
a quorum of the City Council is to be present, a public hearing notice must be published in
accordance with Section 2.2.
ARTICLE 3.
OFFICERS
• 3.1) Officers - The officers of the Authority shall consist of a Chair, a Vice Chair,a Secretary and
such other officers as shall from time to time be duly selected and appointed.
3.2) Chair- The Chair,who shall be selected from among the Commissioners,shall preside at all
meetings of the Commissioners and shall have general charge of and control over the affairs
of the Authority subject to the approval of the Commissioners.
3.3) Vice Chair- The Vice Chair,who shall be selected from among the Commissioners, shall
preside at all meetings of the Commissioners in the absence of the Chair and shall perform
such duties as maybe assigned by the Commissioners. In case of death,retirement,or
disability of the Chair,the Vice Chair shall perform and be vested with all the duties and
powers of the Chair.
3.4) Secretary- The Secretary,who shall be selected from among the Commissioners, shall be
responsible for the taking and preparation of minutes of each meeting of the Authority.
Further,the Secretary shall be responsible for maintaining any appropriate files as deemed
necessary by the Commissioners,including files of the minutes,publications of meetings,
and meeting agendas. The Secretary shall also perform such functions as may be deemed
necessary by the Chair.
3.5) Executive Director- The Authority shall appoint an Executive Director and such other staff,
permanent and temporary,that it deems necessary to carry out the business of the Authority.
The Executive Director shall have the duties and responsibilities delegated by these by-laws
and as assigned by the Authority.
•
ARTICLE 4.
QUORUM AND VOTING
4.1) Quorum- A majority of the Commissioners in office at anytime shall constitute a quorum
for all purposes. In the case a quorum is not present at any meeting,those present shall have
the power to adjourn the meeting,without notice or other announcement at the meeting,
until the requisite number of Commissioners is present, and business which might have been
transacted at the meeting which was adjourned maybe transacted at such reconvened
meeting.
4.2) Voting- In addition to a quorum being required for each meeting of the Authority in order
to transact business,a majority of all of the Commissioners shall be required to approve any
matter before the Commissioners.
ARTICLE 5.
FINANCE AND CONTRACTS
5.1) Fiscal Year- The calendar year shall be the fiscal year of the Authority for general and
administrative purposes;provided,however,that other fiscal years may be established by
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resolution as required or desirable for specific purposes or undertakings of the Authority.
5.2) Budget- The following budgetary proceedings shall apply to the transaction of business by
the Authority:
(01) A budget shall be prepared by the Executive Director. This budget shall be
presented to the Commissioners of the Authority for consideration in August of each year.
(02) The budget shall include estimated revenues and the source of revenues,the costs of
the projects for the ensuing year, and the estimated costs for staff personnel,as well as the
general administrative and overhead costs estimated for the ensuing year, and a proposed
levy.
(03) After full consideration of the budget,the Commissioners of the Authority shall
approve it and the Chair of the Authority shall submit the budget to the City Council not
later than the tenth day of September of each year.
ARTICLE 6.
SCOPE OF POWERS AND DUTIES
6.1) Contracts and Procurement •
• (01) Approval of Contract by Attorney- Contracts of the Authority shall be in writing
and, except when deemed unnecessary by the Authority or the Executive Director, shall be
approved as to form by the attorney for the Authority.
(02) Execution of Contracts - Unless otherwise directed by the Authority,required by law
or required by State or Federal agencies furnishing funds to the Authority, all purchasing
contracts of the Authority shall be executed on behalf of the Authority as provided by the
Purchasing Policy set forth in the Financial Management Policies of the City of Elk River,as
amended from time to time. Non-purchasing contracts and other instruments of the
Authority shall be executed by the Chair,or other officer if the Chair is unavailable, and the
executive director, or the executive director's delegee.
6.3) Disbursements
(01) Federal Funds - All funds received from the Government of the United States or any
of its agencies shall be disbursed and accounted for in accordance with the regulations or
requirements from time to time made by the Federal agencies furnishing said funds to the
Authority.
(02) Official Depository- All monies received by the Authority from any source
whatsoever shall be deposited in approved bank accounts of the Authority and shall be
disbursed only by check, except that petty cash funds not exceeding One Hundred Dollars
($100) at any time maybe maintained by the Authority.
(03) Checks - All checks drawn on bank accounts of the Authority shall indicate the fund
and, in the case of a project,the project to be charged. All checks shall be signed by the two
designated Commissioners of the Authority,or one officer of the Authority and the
Executive Director.
ARTICLE 7.
AMENDMENTS
These Bylaws may be amended at any regular meeting of the Authority provided that notice of such
proposed amendment shall be given to each Commissioner by registered or certified mail a
minimum of ten (10) days prior to such meeting. Amendment of the Bylaws shall be in accordance
with procedural and voting requirements established by these Bylaws or by resolution of the
Authority.
Adopted this 5th day of August,2013.
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Amendments to Original 1980 Bylaws (attached):
Ill
Bylaws adopted April 28, 1986
May 11, 1994- Delete Section 3.4 and Section 3.5 of Article 3;rewritten
Bylaws adopted November 25, 1996
January 5, 2004 - Delete Section 2.1 and 2.5 of Article 2;rewritten
January 3,2005 - Amend Section 2.1 and Section 2.5,regarding meeting dates falling on holidays
January 2,2007- Amend Section 2.1 and Section 2.5 of Article 2, change meeting times to 5:30pm
August 5,2013 - Delete Section 6.1; Section 6.1 and 6.2 rewritten,regarding contracts
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