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HRA ORIGINAL BYLAWS-AMENDMENT HISTORY • AMENDMENT TO THE BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ELK RIVER By way of action at the annual meeting of the Housing and Redevelopment Authority in and for the City of Elk River (the HRA) held on January 2, 2007, Section 2.1 and Section 2.5 of Article 2 of the HRA by-laws are hereby amended to include the following language: 2.I) Annual Meeting—The annual meeting of the Authority shall be held at the principal office of the Authority on the first Monday of January at 5:30 p.m., or such other location as designated in the notice of the annual meeting. Any annual meeting falling upon a holiday shall be held on the next following business day at the same time and location. 2.5) Regular Meetings and Order of Business at Regular Meetings — Regular meetings shall be held by the Authority on the first Monday of each month at 5:30 p.m. at the principal office of the Authority, unless otherwise designated, and shall be open to the public. Any regular • meeting falling upon a holiday shall be held on the next regular business day at the same time and location. Adopted this 2"d day of January, 2007 in accordance with Article 7 of the HRA by-laws. ,g7V7-1°,: H' • Executive Director • S:\EDA\HRA\AGENDA\Year2007\AMENDMENT TO THE BYLAWS 3.doc S AMENDMENT TO THE BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ELK RIVER By way of action at the annual meeting of the Housing and Redevelopment Authority in and for the City of Elk River (the HRA) held on January 3, 2005, Section 2.1 and Section 2.5 of Article 2 of the HRA by-laws are hereby amended to include the following language: 2.I) Annual Meeting—The annual meeting of the Authority shall be held at the principal office of the Authority on the first Monday of January at 5:00 p.m., or such other location as designated in the notice of the annual meeting. Any annual meeting falling upon a holiday shall be held on the next following business day at the same time and location. 2.5) Regular Meetings and Order of Business at Regular Meetings — Regular meetings shall be held by the Authority on the first Monday of each month at 5:00 p.m. at the principal office of the Authority, unless 411 otherwise designated, and shall be open to the public. Any regular meeting falling upon a holiday shall be held on the next regular business day at the same time and location. Adopted this 3rd day of January, 2005 in accordance with Article 7 of the HRA by-laws. HRA Executive Director S:\EDA\HRA\AGENDA\Year2005\AMENDMENT TO THE BYLAWS 2.doc • • AMENDMENT TO THE BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ELK RIVER By way of action at a duly called special meeting of the Housing and Redevelopment Authority in and for the City of Elk River (the HRA) held on January 5, 2004, Section 2.I and Section 2.5 of Article 2 of the HRA by-laws are hereby deleted and Section 2.I and 2.5 now read as follows: 2.I) Annual Meeting—The annual meeting of the Authority shall be held at the principal office of the Authority on the first Monday of January at 5:00 p.m., or such other location as designated in the notice of the annual meeting. 2.5) Regular Meetings and Order of Business at Regular Meetings — Regular meetings shall be held by the Authority on the first Monday of each month at 5:00 p.m. at the principal office of the Authority, unless otherwise designated, and shall be open to the public. Adopted this 5th day of January, 2004 in accordance with Article 7 of the HRA by-laws. rAVI HRA Executive Director • S:\EDA\HRA\AGENDA\Year2004\AMENDMENT TO THE BYLAWS.doc SPECIAL MEETING OF THE ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY HELD AT THE ELK RIVER SENIOR HALL LITTLE THEATER MONDAY,JANUARY 5, 2004 Members Present: Chair Toth, Commissioners Thompson,Lieser,Motin and Wilson Staff Present: Catherine Mehelich,Executive Director;Assistant Director of Economic Development Heidi Steinmetz,City Administrator Pat Klaers,Recording Secretary Debbie Huebner 1. Call Meeting To Order Pursuant to due call and notice thereof,the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:00 p.m. by Chair Toth. 2. Consider January 5,2004 HRA Agenda COMMISSIONER THOMPSON MOVED TO APPROVE THE JANUARY 5,2004 HRA AGENDA AS PRESENTED. COMMISSIONER WILSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Consent Agenda • COMMISSIONER THOMPSON MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 1. NOVEMBER 24,2003 HRA MINUTES—APPROVED 2. CHECK REGISTER—APPROVED 3. REVENUE/EXPENDITURE REPORT -APPROVED 4. BALANCE SHEET -APPROVED COMMISSIONER WILSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike There was no one present for Open Mike. 5. Annual Meeting Business: a. Election of Officers: CHAIR COMMISSIONER MOTIN NOMINATED STEWART WILSON AS CHAIR. COMMISSIONER THOMPSON SECONDED THE NOMINATION. • COMMISSIONER LIESER NOMINATED LARRY TOTH FOR CHAIR. COMMISSIONER WILSON SECONDED THE NOMINATION. • HRA Minutes January 5,2004 Page 2 THE COMMISSION VOTED 4-0 TO ELECT STEWART WILSON AS CHAIR OF THE HOUSING AND REDEVELOPMENT AUTHORITY FOR 2004. COMMISSIONER WILSON ABSTAINED. VICE CHAIR COMMISSIONER TOTH NOMINATED PAUL MOTIN FOR VICE CHAIR. COMMISSIONER LIESER SECONDED THE NOMINATION. COMMISSIONER THOMPSON MOVED TO CLOSE THE NOMINATIONS. COMMISSIONER TOTH SECONDED THE MOTION. THE MOTION CARRIED 4-0. THE COMMISSION VOTED 4-0 TO ELECT PAUL MOTIN AS VICE CHAIR OF THE HOUSING AND REDEVELOPMENT AUTHORITY FOR 2004. COMMISSIONER MOTIN ABSTAINED. SECRETARY COMMISSIONER THOMPSON NOMINATED JEAN LIESER AS SECRETARY. COMMISSIONER TOTH SECONDED THE NOMINATION. COMMISSIONER LIESER NOMINATED LARRY TOTH AS SECRETARY. • COMMISSIONER THOMPSON SECONDED THE NOMINATION. THE COMMISSION VOTED 4-0 TO ELECT JEAN LIESER AS SECRETARY FOR THE HOUSING AND REDEVELOPMENT AUTHORITY FOR 2004. COMMISSIONER LIESER ABSTAINED. b. Appoint Executive Director MOVED BY COMMISSIONER TOTH AND SECONDED BY COMMISSIONER TOTH TO APPOINT CATHERINE MEHELICH EXECUTIVE DIRECTOR OF THE HOUSING AND REDEVELOPMENT AUTHORITY. MOTION CARRIED 5-0. c. Designate Official Newspaper MOVED BY COMMISSIONER MOTIN AND SECONDED BY COMMISSIONER LIESER TO DESIGNATE THE STAR NEWS AS THE OFFICIAL NEWSPAPER FOR THE HRA FOR 2004. MOTION CARRIED 5-0. d. Designate Official Depositories MOVED BY COMMISSIONER TOTH AND SECONDED BY COMMISSIONER THOMPSON TO DESIGNATE THE FOLLOWING • OFFICIAL DEPOSITORIES FOR THE HRA FOR 2004: • FIRST NATIONAL BANK OF ELK RIVER HRA Minutes January 5,2004 Page 3 • • 4M FUND • WELLS FARGO BANK • THE BANK OF ELK RIVER • USBANK MOTION CARRIED 5-0. Commissioner Motin asked if TCF Bank was interested in being a depository for the HRA. Executive Director Catherine Mehelich stated that she was not aware of TCF Bank being added to the list of depositories for the City of Elk River,but that she would check with the Finance Director to see if they have expressed an interest. e. Discussion of Bylaws and any Suggested Amendments Ms. Mehelich reviewed the proposed changes to the HRA Bylaw Sections 2.1 and 2.5 regarding moving the HRA meeting date to the 1st Monday of each month. COMMISSIONER THOMPSON AND SECONDED BY COMMISIONER TOTH MOVED TO APPROVE THE FOLLOWING AMENDMENT TO THE HOUSING AND REDEVELOPMENT AUTHORITY BYLAW SECTIONS 2.1 AND 2.5: 2.1.) ANNUAL MEETING— "THE ANNUAL MEETING OF THE AUTHORITY SHALL BE HELD AT THE PRINCIPAL OFFICE OF THE AUTHORITY ON THE FIRST • MONDAY OF JANUARY AT 5:00 P.M.,OR SUCH OTHER LOCATION AS DESIGNATED IN THE NOTICE OF THE ANNUAL MEETING." 2.5.) REGULAR MEETINGS AND ORDER OF BUSINESS AT REGULAR MEETINGS—"REGULAR MEETINGS SHALL BE HELD BY THE AUTHORITY ON THE FIRST MONDAY OF EACH MONTH AT 5:00 P.M. AT THE PRINCIPAL OFFICE OF THE AUTHORITY,UNLESS OTHERWISE DESIGNATED,AND SHALL BE OPEN TO THE PUBLIC." MOTION CARRIED 5-0. 6.1. Update on Housing Work Plan Assistant Director of Economic Development Heidi Steinmetz explained that at the November HRA meeting, the HRA directed staff to resend the housing availability and affordability survey to the retail/service businesses. She noted that the results will be reported at the February 2004 meeting. 6.2. Update on Housing Programs Ms. Steinmetz explained the Minnesota Housing Finance Agency's (MHFA) Minnesota City Participation Program (MCPP). She noted that the Elk River HRA has not participated in the program since 1996,however, Sherburne County has applied and been awarded an allocation for the last several years. The funds that the County receives are equally disbursed • to all cities within Sherburne County. Therefore, staff does not recommend a separate city application. HRA Minutes January 5,2004 Page 4 Ms. Steinmetz indicated that an update on the Central MN Housing Partnership's Life Cycle Housing Program was included in the Commissioners'packet. Ms. Steinmetz noted that staff will forward the Home Rental Rehabilitation Program information to Elk River apartment property owners and managers. Director of Economic Development Catherine Mehelich stated that there has been some participation in the program by local rental property owners in the past several years. 7. Discuss Update of Economic Development Strategic Plan Ms. Mehelich explained that it has been four years since the Economic Development Strategic Plan has been updated and that staff has included funds in the 2004 budget to update the plan. The Economic Development Strategic Plan provides a framework for the EDA,HRA and Council to work within and focuses staff energies on those priority areas important to the economic health of the City. Ms.Mehelich stated that the EDA supports an update to the plan and that preliminary plans include conducting two 4-5 hour work sessions;one in February or March,and a second in April or May. At the first session, a designated committee will review the previous plan; review the strengths,weaknesses, opportunities and threats (SWAT),and evaluate the City's progress on the existing plan. The second session will include reviewing the current priorities, setting new or modifying existing priorities,creating an implementation plan,and determining the next steps to implement the plan. • Staff will continue to update to HRA as to schedule dates and location for the work sessions. 8. Other Business -None 7. Adjournment There being no other business,MOTION BY COMMISSIONER THOMPSON SECONDED BY COMMISSIONER MOTIN TO ADJOURN THE MEETING. MOTION CARRIED 5-0. The meeting of the Elk River Housing and Redevelopment Authority adjourned at 5:25 p.m.Debbie Huebner Recording Secretary • BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY • IN AND FOR THE CITY OF ELK RIVER, MINNESOTA PREAMBLE The Housing and Redevelopment Authority in and for the City of Elk River was created by an act of the Legislature of the State of Minnesota entitled the "Municipal Housing and Redevelopment Act," Minnesota Statutes, Sections 462.411 - 462.712. On the 21st day of July, 1980, the City Council of the City of Elk River adopted a resolution in accordance with the findings required by Minnesota Statutes, Section 462.425, Subd. 2. The bylaws of the Elk River Housing and Redevelopment Authority dated as of April 28, 1996, are hereby repealed. The bylaws dated November 25, 1996, are hereby adopted thereof and shall govern from this day forward. ARTICLE 1. AUTHORITY 1.1) Name - The legal name of the Authority is "The Housing and Redevelopment Authority in and for the City of Elk River." • 1.2) Office - The principal office of the Authority shall be the city offices of the City of Elk River, unless otherwise determined by resolution of the Authority. ARTICLE 2. MEETINGS 2.1) Annual Meeting - The annual meeting of the Authority shall be held at the principal office of the Authority on the fourth Monday of January at 5:00 p.m., or such other location as designated in the notice of the annual meeting. 2.2) Notice of Annual Meeting - Notice shall be published in the official newspaper of the Authority and delivered to each Commissioner of the Authority and each member of the governing body of the City, not less than ten (10) days in advance of such meeting. It shall be the responsibility of the Executive Director to give this notice. 2.3) Quorum - There shall be a quorum to conduct business at the annual • meeting. If a quorum is not present, the Executive Director shall establish a date for a new annual meeting and cause notice to be given as provided in Section 2.2 of this Article. 2.4) Order of Business at the Annual Meeting - The annual meeting of the • Authority, and so far as possible all other meetings of the Authority, shall be conducted in accordance with Robert's Rules of Order Revised. The suggested order of business at the annual meeting shall be the following: 1. Roll call. 2. Confirmation and recognition of new commissioners. 3. Election of officers and establishment of their terms. 4. Designation of committee assignments to Commissioners. 5. Determination of new committees and assignments of Commissioners. 6. Consideration of staff assignments. 7. Approval of official newspaper. 8. Approval of official depository. 9. Reading of financial condition by Chair. • 10. Reading of status of each existing project by Chair. 11. Designation of place of meeting during the remainder of calendar year. 12. Determination of dates of meeting during the remainder of calendar year. 13. Discussion of any modifications or amendments to the "Municipal Housing and Redevelopment Act." 14. Discussion of Bylaws and any suggested amendments. 2.5) Regular Meetings and Order of Business at Regular Meetings - Regular meetings shall be held by the Authority on the fourth Monday of each month at 5:00 p.m. at the principal office of the Authority and shall be open to the public. No separate notice need be given for regular meetings. If a quorum of the City Council is to be present, a public hearing notice must be published in accordance with Section 2.2. The suggested order of business at regular meetings shall be the following: • 1. Roll call. 2. Opening format. 2 3. Approval of minutes. • 4. Financial matters. 5. Old business. 6. Current business. 7. Hearings and resolutions. 8. Project considerations. 9. New business. 10. Close. 2.6) Special Meetings - Special meetings of the Authority shall be called by the Executive Director at any time upon written request of any Commissioner. Notice of special meetings shall be given to each commissioner a minimum of 72 hours in advance of such meeting. If a quorum of the City Council is to be present, a public hearing notice must be published in accordance with Section 2.2. • ARTICLE 3. OFFICERS 3.1) Officers - The officers of the Authority shall consist of a Chair, a Vice Chair, a Secretary and such other officers as shall from time to time be duly selected and appointed. 3.2) Chair - The Chair, who shall be selected from among the Commissioners, shall preside at all meetings of the Commissioners and shall have general charge of and control over the affairs of the Authority subject to the approval of the Commissioners. 3.3) Vice Chair - The Vice Chair, who shall be selected from among the Commissioners, shall preside at all meetings of the Commissioners in the absence of the Chair and shall perform such duties as may be assigned by the Commissioners. In case of death, retirement, or disability of the Chair, the Vice Chair shall perform and be vested with all the duties and powers of the Chair. 3.4) Secretary - The Secretary, who shall be selected from among the • Commissioners, shall be responsible for the taking and preparation of minutes of each meeting of the Authority. Further, the Secretary shall be responsible for maintaining any appropriate files as deemed necessary by 3 the Commissioners, including files of the minutes, publications of meetings, and meeting agendas. The Secretary shall also perform such • functions as may be deemed necessary by the Chair. 3.5) Executive Director - The Authority shall appoint an Executive Director and such other staff, permanent and temporary, that it deems necessary to carry out the business of the Authority. The Executive Director shall have the duties and responsibilities delegated by these by-laws and as assigned by the Authority. ARTICLE 4. QUORUM AND VOTING 4.1) Quorum - A majority of the Commissioners in office at any time shall constitute a quorum for all purposes. In the case a quorum is not present at any meeting, those present shall have the power to adjourn the meeting, without notice or other announcement at the meeting, until the requisite number of Commissioners is present, and business which might have been transacted at the meeting which was adjourned may be transacted at such reconvened meeting. 4.2) Voting - In addition to a quorum being required for each meeting of the • Authority in order to transact business, a majority of all of the Commissioners shall be required to approve any matter before the Commissioners. ARTICLE 5. FINANCE AND CONTRACTS 5.1) Fiscal Year - The calendar year shall be the fiscal year of the Authority for general and administrative purposes; provided, however, that other fiscal years may be established by resolution as required or desirable for specific purposes or undertakings of the Authority. 5.2) Budget - The following budgetary proceedings shall apply to the transaction of business by the Authority: (01) A budget shall be prepared by the Executive Director. This budget shall be presented to the Commissioners of the Authority for consideration in August of each year. (02) The budget shall include estimated revenues and the source of • revenues, the costs of the projects for the ensuing year, and the estimated costs for staff personnel, as well as the general administrative and overhead costs estimated for the ensuing year, and a proposed levy. 4 (03) After full consideration of the budget, the Commissioners of the Authority shall approve it and the Chair of the Authority shall submit the budget to the City Council not later than the tenth day of September of each year. ARTICLE 6. SCOPE OF POWERS AND DUTIES 6.1) Contracts and Procurement (01) All construction work and work of demolition and clearing, contracts for services or for repairs, maintenance and replacements, and every purchase of equipment, supplies or materials and contracts therefor shall be in accordance with the procurement policies, if any, established by resolution of the Authority. (02) Approval of Contract by Attorney - Except for the purchase of expendable office supplies, no contract shall be made by the Authority through any officer or employee except in writing approved as to form by the attorney for the Authority. • (03) Execution of Contracts - Unless otherwise directed by the Authority or required by the State or Federal agencies furnishing funds to the Authority, all contracts shall be executed on behalf of the Authority by any two of the officers of the Authority, or one officer of the Authority and the Executive Director. 6.3) Disbursements (01) Federal Funds - All funds received from the Government of the United States or any of its agencies shall be disbursed and accounted for in accordance with the regulations or requirements from time to time made by the Federal agencies furnishing said funds to the Authority. (02) Official Depository - All monies received by the Authority from any source whatsoever shall be deposited in approved bank accounts of the Authority and shall be disbursed only by check, except that petty cash funds not exceeding One Hundred Dollars ($100) at any time may be maintained by the Authority. (03) Checks - All checks drawn on bank accounts of the Authority shall indicate the fund and, in the case of a project, the project to be charged. All checks shall be signed by the two designated Commissioners of the • Authority, or one officer of the Authority and the Executive Director. 5 ARTICLE 7. • AMENDMENTS These Bylaws may be amended at any regular meeting of the Authority provided that notice of such proposed amendment shall be given to each Commissioner by registered or certified mail a minimum of ten (10) days prior to such meeting. Amendment of the Bylaws shall be in accordance with procedural and voting requirements established by these Bylaws or by resolution of the Authority. Adop., t :s 25th day of November, 1996. Commissioner c‘e Commissione . - Commissio,er 1 I • ii.._ ♦ Commis i. er 4 /// 1 Peri t JP 414 Commissio er Attorney Day's C. Sellergr- s:\eda\hra\bylaws.doc • 6 AMENDMENT TO THE BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ELK RIVER By way of action at a duly called special meeting of the Housing and Redevelopment Authority in and for the City of Elk River (the HRA) held on May 11, 1994, Section 3.4 and Section 3.5 of Article 3 of the HRA by-laws are hereby deleted and said Section 3.4 and 3.5 now read as follows: 3.4) Secretary - The Secretary, who shall be selected from among the Commissioners, shall be responsible for the taking and preparation of minutes of each meeting of the Authority. Further, the Secretary shall be responsible for maintaining any appropriate files as deemed necessary by the Commissioners, including files of the minutes, publications of meetings, and meeting agendas. The Secretary shall also perform such functions as may be deemed necessary by the Chair. 3.5) Executive Director - The Authority shall appoint an Executive Director and such other staff, permanent and temporary, that it deems necessary to carry out the business of the Authority. The Executive Director shall have the duties and responsibilities delegated by these • by-laws and as assigned by the Authority. Adopted this 11th day of May, 1994. a Gene Schuldt, Chair Larry 'ot ecretary Lax, / "„'�_` � Duane Kropuenske, Vice Chair Richard Hinkle, Commissioner a_ e Duitsman, Commissioner o BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ELK RIVER PREAMBLE The Housing and Redevelopment Authority in and for the City of Elk River was created by an act of the Legislature of the State of Minnesota entitled the "Municipal Housing and Redevelopment Act," Minnesota Statutes, Sections 462.411 - 462.712. On the 21st day of July, 1980, the City Council of the City of Elk River adopted a resolution in accordance with the findings required by Minnesota Statutes, Section 462.425, Subd. 2. ARTICLE 1. AUTHORITY 1. 1) Name - The legal name of the Authority is "The Housing and Redevelopment Authority in and for the City of Elk River." 1.2) Office - The principal office of the Authority shall be determined by resolution of the Authority. ARTICLE 2. MEETINGS 2.1) Annual Meeting - The annual meeting of the Authority shall be held at the principal office of the Authority on the second Tuesday of January at 7:00 p.m. 2.2) Notice of Annual Meeting - Notice shall be published in the official newspaper of the Authority and delivered to each Commissioner of the Authority and each member of the governing body of the City, not less than ten (10) days in advance of such meeting. It shall be the responsibility of the Secretary, or the Administrator if one is appointed, to give this notice. 2.3) Quorum - There shall be a quorum to conduct business at the annual meeting. If a quorum is not present, the Secretary shall establish a date for a new annual meeting and cause notice to be given as provided in Section 2.2 of this Article. 2.4) Order of Business at the Annual Meeting - The annual meeting of the Authority, and so far as possible all other meetings of the Authority, shall be conducted in accordance with Robert's Rules of Order Revised. The suggested order of business at the annual meeting shall be the following: 1. Roll call. 2. Confirmation and recognition of new commissioners. 3. Election of officers and establishment of their terms. 4. Designation of committee assignments to Commissioners. 5. Determination of new committees and assignments of Commissioners. 6. Consideration of staff assignments. 7. Approval of official newspaper. 8. Approval of official depository. 9. Reading of financial condition by Chair. 10. Reading of status of each existing project by Chair 11. Designation of place of meeting during the remainder of calendar year. 12. Determination of dates of meeting during the remainder of calendar year. 13. Discussion of any modifications or amendments to the "Municipal Housing and Redevelopment Act." 14. Discussion of Bylaws and any suggested amendments. 2.5) Regular Meetings and Order of Business at Regular Meetings -' Regular meetings shall be held by the Authority at such fixed time and place as determined by the Authority at its annual meeting and shall be open to the public. If a quorum of the City Council is to be present, a public hearing notice must be published in accordance with Section 2.2. The suggested order of business at regular meetings shall be the following: 1. Roll call. 2. Opening format. 3. Approval of minutes. 4. Financial matters. 5. Old business. 6. Current business. 7. Hearings and resolutions. 8. Project considerations. 9. New business.', 10. Close. 2.6) Special Meetings - Special meetings of the Authority shall be called by the Secretary, or the Administrator if one is appointed, at any time upon written request of any Commissioner. Written notice shall be given in accordance with the provisions of Section 2.2 hereof. Published notice shall be required only if a quorum of the City Council is to be present. 2. ARTICLE 3. OFFICERS 3.1) Officers - The officers of the Authority shall consist of a Chair, a Vice Chair, a Secretary and such other officers as shall from time to time be duly selected and appointed. 3.2) Chair - The Chair, who shall be selected from among the Commissioners, shall preside at all meetings of the Commissioners and shall have general charge of and control over the affairs of the Authority subject to the approval of the Commissioners. 3.3) Vice Chair - The Vice Chair, who shall be selected from among the Commissioners, shall preside at all meetings of the Commissioners in the absence of the Chair and shall perform such duties as may be assigned by the Commissioners. In case of death, . retirement, or disability of the Chair, the Vice Chair shall perform and be vested with all the duties and powers of the Chair. 3.4) Administrator - In the event the Authority desires to create the position, the Clerk-Administrator of the City, or such other person selected by the Commissioners, may be appointed to serve as the Administrator of the Authority. The Administrator shall be responsible for securing, supervising and directing any personnel required for work to be accomplished by the Authority. The Administrator shall have complete responsibility for administration of the affairs of the Authority pursuant to policies and directives established by the Commissioners. 3.5) Secretary - The Secretary, who shall be selected from among the Commissioners, shall be responsible for the taking and preparation of minutes of each meeting of the Authority. Further, the Secretary shall be responsible for maintaining any appropriate files as deemed necessary by the Commissioners, including files of the minutes, publications of meetings, and meeting agendas. The Secretary shall also perform such functions as may be deemed necessary by the Chair. ARTICLE 4. QUORUM AND VOTING 4.1) Quorum- A majority of the Commissioners in office at any time shall constitute a quorum for all purposes. In the case a quorum is not present at any meeting, those present shall have the power to adjourn the meeting from time to time, without notice or other announcement at the meeting, until the requisite number of Commissioners is present, and business which might have been transacted at the meeting which was adjourned may be transacted at such reconvened meeting. 4.2) Voting - In addition to a quorum being required for each meeting of the Authority in order to transact business, a majority of all of the Commissioners shall be required to approve any matter before the Commissioners. 410 3. ARTICLE 5. FINANCE AND CONTRACTS 5.1) Fiscal Year - The,calendar year shall be the fiscal year of the Authority for general and administrative purposes; provided, however, that other fiscal years may be established by resolution as required or desirable for specific purposes or undertakings of the Authority. 5.2) Budget - The following budgetary proceedings shall apply to the transaction of business by the Authority: (01) A budget shall be prepared by the Administrator, and if there is no Administrator, by a budget Committee appointed by the Chair. This budget shall be presented to the Commissioners of the Authority for consideration in September of each year. (02) The budget shall include estimated revenues and the source of revenues, the costs of the projects for the ensuing year, and the estimated costs for staff personnel, as well as the general administrative and overhead costs estimated for the ensuing year, and a proposed levy. (03) After full consideration of the budget, the Commissioners of the Authority shall approve it and the Chair of the Authority shall submit the budget to the City Council not later than the first day of October of each year. ARTICLE 6. SCOPE OF POWERS AND DUTIES 6.1) General Powers and Duties- The Authority shall be a public body corporate and politic and shall have all the powers necessary or convenient to carry out the purposes of the "Municipal Housing and Redevelopment Act," including the powers granted by the "Municipal Housing and Redevelopment Act." 6.2) Contracts and Procurement (01) All construction work and work of demolition and clearing, contracts for services or for repairs, maintenance and replacements, and every purchase of equipment, supplies or materials and contracts therefor shall be in accordance with the procurement policies, if any, established by resolution of the Authority. (02) Approval of Contract by Attorney - Except for the purchase of expendable office supplies, no contract shall be made by the Authority through any officer or employee except in writing approved as to form by the attorney for the Authority. (03) Execution of Contracts — Unless otherwise directed by the Authority or required by the State or Federal agencies furnishing funds to the Authority, all contracts shall be executed on behalf of the Authority by any two of the officers of the Authority. S 4. 6.3) Disbursements (01) Federal Funds - All funds received from the Government of the United States or any of its agencies shall be disbursed and accounted for in accordance with the regulations or requirements from time to time made by the Federal agencies furnishing said funds to the Authority. (02) Official Depository - All monies received by the Authority from any source whatsoever shall be deposited in approved bank accounts of the Authority and shall be disbursed only by check, except that petty cash funds not exceeding at any time One Hundred Dollars ($100) may be maintained by the Authority. (03) Checks - All checks drawn on bank accounts of the Authority shall indicate the fund and, in the case of a project, the project to be charged. All checks shall be signed by the two designated Commissioners of the Authority. ARTICLE 7. AMENDMENT S These Bylaws may be amended at any regular meeting of the Authority provided that notice of such proposed amendment shall be given to each Commissioner by registered or certified mail ten (10) days prior to such meeting. Amendment of the Bylaws shall be in accordance with procedural and voting requirements established by these Bylaws or by resolution of the Authority. Amended this 28th day of April, 1986. Commissioner ssio i �� yj-ry.ic/t�� "'� -Ce_.ay-te e \ Commissioner v \ 6:: :-..4-:9-r--Ze..1- --2//6 Commissioner t a S , , A outv 4f 'ommi• _ioner At 'orney David C ellergr 410 5. BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ELK RIVER PREAMBLE The Housing and Redevelopment Authority in and for the City of Elk River was created by an act of the Legislature of the State of Minnesota entitled the "Municipal Housing and Redevelopment Act," Minnesota Statutes, Sections 462.411 - 462.712. On the 21st day of July, 1980, the City Council of the City of Elk River adopted a resolution in accordance with the findings required by Minnesota Statutes, Section 462.425, Subd. 2. ARTICLE 1. AUTHORITY 1.1) Name - The legal name of the Authority is "The Housing and Redevelopment Authority in and for the City of Elk River." 1.2) Office - The principal office of the Authority shall be determined by resolution of the Authority. 41/1 ARTICLE 2. MEETINGS 2.1) Annual Meeting - The annual meeting of the Authority shall be held at the principal office of the Authority on the second Monday of January at 7:00 p.m. 2.2) Notice of Annual Meeting - Notice shall be published in the official newspaper of the Authority and delivered to each Commissioner of the Authority and each member of the governing body of the City, not less than ten (10) days in advance of such meeting. It shall be the responsibility of the Secretary, or the Administrator if one is appointed, to give this notice. 2.3) Quorum - There shall be a quorum to conduct business at the annual meeting. If a quorum is not present, the Secretary shall establish a date for a new annual meeting and cause notice to be given as provided in Section 2.2 of this Article. 2.4) Order of Business at the Annual Meeting - The annual meeting of the Authority, and so far as possible all other meetings of the Authority, shall be conducted in accordance with Robert's Rules of Order Revised. The suggested order of business at the annual meeting shall be the following: 1. Roll call. 2. Confirmation and recognition of new Commissioners. 3. Election of officers and establishment of their terms. 4. Designation of committee assignments to Commissioners. 5. Determination of new committees and assignments of Commissioners. 6. Consideration of staff assignments. 7. Approval of official newspaper. 8. Approval of official depository. 9. Reading of financial condition by Chairman. 10. Reading of status of each existing project by Chairman. 11. Designation of place of meeting during the remainder of calendar year. 12. Determination of dates of meeting during the remainder of calendar year. 13. Discussion of any modifications or amendments to the "Municipal Housing and Redevelopment Act." 14. Discussion of Bylaws and any suggested amendments. 2.5) Regular Meetings and. Order of Business at Regular Meetings - Regular meetings shall be held by the Authority at such fixed time and place as determined by the Authority at its annual meeting and shall be open to the public. The suggested order . of business at regular meetings shall be the following: 1. Roll call. 2. Opening format. 3. Approval of minutes. 4. Financial matters. 5. Old business. 6. Consent business. 7. Hearings and resolutions. 8. Project considerations. 9. New business. 10. Close. 2.6) Special Meetings - Special meetings of the Authority shall be called by the Secretary, or the Administrator if one is appointed, at any time upon written request of any Commissioner. Written notice shall be given in accordance with the provisions of Section 2.2 hereof, but published notice shall not be required. 2. ARTICLE 3. OFFICERS 3.1) Officers - The officers of the Authority shall consist of a Chairman, a Vice Chairman, a Secretary and such other officers as shall from time to time be duly selected and appointed. 3.2) Chairman - The Chairman, who shall be selected from among the Commissioners, shall preside at all meetings of the Commissioners and shall have general charge of and control over the affairs of the Authority subject to the approval of the Commissioners. 3.3) Vice Chairman - The Vice Chairman, who shall be selected from among the Commissioners, shall preside at all meetings of the Commissioners in the absence of the Chairman and shall perform such duties as may be assigned to him by the Commissioners. In case of death, retirement, or disability of the Chairman, the Vice Chairman shall perform and be vested with all the duties and powers of the Chairman. 3.4) Administrator - In the event the Authority desires to create the position, the Clerk-Administrator of the City, or such other person selected by the Commissioners, may be appointed to serve as the Administrator of the Authority. The Administrator shall be responsible for securing, supervising and directing any personnel required for work to be accomplished by the Authority. The Administrator shall have complete responsibility for administration of the affairs of the Authority pursuant to policies • and directives established by the Commissioners. 3.5) Secretary - The Secretary, who shall be selected from among the Commissioners, shall be responsible for the taking and preparation of minutes of each meeting of the Authority. Further, the Secretary shall be responsible for maintaining any appropriate files as deemed necessary by the Commissioners, including files of the minutes, publications of meetings, and meeting agendas. The Secretary shall also perform such functions as may be deemed necessary by the Chairman. ARTICLE 4. QUORUM AND VOTING 4.1) Quorum - A majority of the Commissioners in office at any time shall constitute a quorum for all purposes. In the case a quorum is not present at any meeting, those present shall have the power to adjourn the meeting from time to time, without notice or other announcement at the meeting, until the requisite number of Commissioners is present, and business which might have been transacted at the meeting which was adjourned may be transacted at such reconvened meeting. 4.2) Voting - In addition to a quorum being required for each meeting of the Authority in order to transact business, a majority of all of the Commissioners shall be required to approve any matter before the Commissioners. 3. 41/1 ARTICLE 5. FINANCE AND CONTRACTS 5.1) Fiscal Year - The calendar year shall be the fiscal year of the Authority for general and administrative purposes; provided, however, that other fiscal years may be established by resolution as required or desirable for specific purposes or undertakings of the Authority. 5.2) Budget - The following budgetary proceedings shall apply to the transaction of business by the Authority: (01) A budget shall be prepared by the Administrator, and if there is no Administrator, by a budget committee appointed by the Chairman, who shall present the budget to the Commissioners of the Authority for consideration at the first meeting of September of each year. (02) The budget shall include estimated revenues and the source of revenues, the costs of projects for the ensuing year, and the estimated costs for staff personnel, as well as the general administrative and overhead costs estimated for the ensuing year, and a proposed levy. (03) After full consideration of the budget, the Commissioners of the Authority shall approve it and the Chairman of the Authority shall submit the budget to the City Council not later than the first day of October of each year. ARTICLE 6. SCOPE OF POWERS AND DUTIES 6.1) General Powers and Duties - The Authority shall be a public body corporate and politic and shall have all the powers necessary or convenient to carry out the purposes of the "Municipal Housing and Redevelopment Act," including the powers granted by the "Municipal Housing and Redevelopment Act." 6.2) Contracts and Procurement (01) All construction work and work of demolition and clearing, contracts for services or for repairs, maintenance and replacements, and every purchase of equipment, supplies or materials and contracts therefor shall be in accordance with the procurement policies, if any, established by resolution of the Authority. (02) Approval of Contract by Attorney - Except for the purchase of expendable office supplies, no contract shall be made by the Authority through any officer or employee except in writing approved as to form by the attorney for the Authority. (03) Execution of Contracts - Unless otherwise directed by the Authority or required by the State or Federal agencies furnishing funds to the Authority, all contracts shall be executed on behalf of the Authority by any two of the officers of the Authority. 410 4. 4 6.3) Disbursements (01) Federal Funds - All funds received from the Government of the United States or any of its agencies shall be disbursed and accounted for in accordance with the regulations or requirements from time to time made by the Federal agencies furnishing said funds to the Authority. (02) Official Depository - All monies received by the Authority from any source whatsoever shall be deposited in approved bank accounts of the Authority and shall be disbursed only by check, except that petty cash funds not exceeding at any time One Hundred Dollars ($100) may be maintained by the Authority. (03) Checks - All checks drawn on bank accounts of the Authority shall indicate the fund and, in the case of a project, the project to be charged. All checks shall be signed by any two of the officers of the Authority. ARTICLE 7. AMENDMENTS These Bylaws may be amended at any regular meeting of the Authority provided that notice of such proposed amendment shall be given to each Commissioner by registered or certified mail ten (10) days prior to such meeting. Amendment of the Bylaws shall be in accordance with procedural and voting requirements established by these Bylaws or by resolution of the Authority. Adopted this 29th day of September, 1980. OP I Commissioner f, s, r Commissioner ommissio er //' 44r, 4. Com isssiLoner F r Y� - cjelusc C nmissioner Attorney David C. llergren 5.