03-26-2013 LIB MIN MEETING OF ELK RIVER PUBLIC LIBRARY BOARD
HELD AT ELK RIVER LIBRARY
TUESDAY,March 26,2013
Board Members Present: Nicole Novotny,Jayne Dietz, Mary Eberley, Kathleen Tracy, Willie Jackson
Board Members Absent: None
Others Present: William Hollerich-Branch Manager,Brandi Canter-Regional Supervisor, John Dietz,
City Council Board Liaison, Tim Simon, City Finance Director
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was
called to order at 5:00 p.m. by. Jayne Dietz.
It was determined a quorum was present
2. Consider Library Board Agenda
Kathleen Tracy MOVED AND Willie Jackson SECONDED TO APPROVE THE AGENDA AS
PRESENTED. MOTION PASSED 4-0.
3. Consider Secretary's Report
Jayne Dietz MOVED AND Willie Jackson SECONDED TO APPROVE THE MEETING
MINUTES FROM THE January 22,2013 MEETING AS PRESENTED.
MOTION PASSED 4-0.
4. Consider Treasurer's Report.
Mary Eberley MOVED AND Willie Jackson SECONDED TO APPROVE THE
TREASURER'S REPORT AND FINANCIALS FOR THE MONTH OF NOVEMBER
AND DECEMBER AND YEAR TO DATE FINANCIALS AS PRESENTED.
MOTION PASSED 5-0.
5. Librarian's Report—William Hollerich Regional Supervisors Report—Brandi Canter
The Board acknowledged the Librarian's report.
a. Mick Stoffers is back as a branch assistant substitute.
b. Hosting a popular mystery author Brian Freeman the first week of April.
c. Training was provided on collection software that analyzes the circulation of materials and
compares to what collection you have on the shelves in order to anticipate needs.
d. Pest control maintenance in place for ants. Will continue to monitor.
The Board acknowledge the Regional Supervisor's Report.
a. Maintenance of Effort for 2013 is$69,920, which is the same for 2012.
b. Read down your fines for youth will be offered June 24—29.
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c. The library will no longer provide tax forms for 2014. Information on how to access
information on line will be available.
Old Business
a. Revisit strategic maintenance replacement spreadsheet.
b. Sealing of the replacement pavers for an estimated area of 6,000 square feet will take place in
the summer of 2013.
New Business
1. Look at Library conference in fall of 2013 for possible attendance. For more information
view the website: www.mnlibraryassociation.com
2. Brandi will provide a brief overview of possible programming to be brought to the library for
educational purposes.
3. Tim Simon provided a budget overview and explained financials. Tim will come back on an
annual basis to review financials. Will will contact Tim to arrange invite.
4. Put on the calendar towards the end of 2013 to revisit having AARP Tax Aide back for 2014.
Parking has been tight. A lot of calls have been coming into the library about the service and
have been fielded out to AARP. Crowded area in the lobby due to service being offered.
Revisit hours of operation and how the process has been.
5. Continue to monitor community room usage.
Adjournment.
There being no further business,the meeting adjourned at 6:17pm.
The next regularly scheduled meeting will be held on Tuesday, May 28 at 5:00pm.
Kathleen Tracey MOVED TO ADJOURN THE LIBRARY BOARD MEETING AND
Willie Jackson SECONDED. MOTION PASSED 5-0.
Respectfully submitted,
Nicole Novotny
Library Board Secretary
Tina Allard, City Clerk
Jayne Dietz, Li ry Board Chair
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