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4.2. SR 01-20-2004MEMORANDUM Item 4.2. TO: FROM: DATE: SUBJECT: Mayor and City Council Patrick Klaers, City Adm i~ator January 20, 2004 YMCA Update The most recent meeting of the Northstar YMCA Founder's Committee ~vas held on January 8, 2004 at Lions Park Center. Attached for your review are the January 8, 2004 meeting agenda and the December 11, 2003 Northstar YMCA Founder's Committee meeting minutes. Mayor Klinzing is scheduled to provide the City Council with an update on YMCA activities. NORTHSTAR YMCA FOUNDER'S COMMITTEE AGENDA January 8, 2004 7:00am LIONS PARK CENTER Informational Items 121 Welcome I~1 Opening thought 121 Approve Minutes and Agenda Report Items [] Committee Updates · Program Committee · Communication Committee · Strategic Planning Task Group · Finance Committee Bill Helliwell Bill Helliwell Ken Ebel Ed Stoutenburg Ron Touchette Nick Haidos Chair/Director Report Helliwell/McKinney [] Boys & Girls Club potential partnership - update [] Northwest YMCA Board meeting - 1/22/04 New Business/Discussion Items [21 Student members for Founders Committee [-I Founders' Campaign [] Y Partners' Campaign [] Founders' Committee name change? [] Events · Winter Get-Together? Group UPCOMING EVENTS MATERIALS INCLUDED Founders' Committee Meetings February 5, 2004 Committee Meetings l-I Communication - 7:00am - NRG January 15 & January 29, 2004 [21 Program- 8:00am- Senior Center January 28, 2004 [] Founders' Campaign To be determined rn Special Events December Minutes NORTHSTAR YMCA FOUNDERS' COMMITTEE MINUTES FOR MEETING OF DECEMBER 11, 2003 Members Attending: Pat Klaers, Bill Helliwell, Cedric Olson, Nick Haidos, Ed Stoutenburg, Deb Hunter, Suzanne Kostanshek, Ron Touchette, Tom McKinney. Chair Helliwell called the meeting to order at 7:10 am. Minutes for meeting of November 13, 2003 were approved. Committee Reports: 1) Program Committee: Ken Ebel was absent but prepared an update that was presented by Bill Helliwell. The program committee met on 12/3/03. The grant request to the Sherburne County Mental Health Collaborative for $10,000 to fund the NYPUM program has been approved. There still is no progress on the Academic Learning Program or Youth in Government and time is running out on starting these programs for the school year. It was reported that Community Education was operating a similar tutoring program but was struggling with the transportation issue. RSVP is still helping with advertising for a volunteer coordinator. Ken will be working on making a list of potential program contributors from the community. 2) Communications Committee: Ed Stoutenburg reported that they had met on 11/20 and 12/4 and had worked on a small article on the YMCA to be given to the ER Star News. Also, they planned to work on members to give updates to the various community organizations and boards from the list put together by Deb Hunter. Joni Lawrence talked about signs and/or banners to be displayed in Elk River. There was some question about sign permits that need to be pursued before a decision was made. 3) Strategic Planning Task Group: Ron Touchette reported that we are still waiting for a timing update from Tom McKinney and Robie Wayne to begin the Founders Campaign recruitment. 4) Finance Committee: Nick Haidos reported that the Temporary Restricted Fund has been set up and the checks collected were sent to be deposited. The current balance is $500, and is to be used for previously budgeted items. Chair and Director Reports: 1) Boys and Girls Club: Tom McKinney and Bill Helliwell met with Duane Howard and his staff person and discussed the potential for partnering for specific activities. The Boys and Girls Club showed interest, particularly for possible summer programs. Tom McKinney is to develop a proposal to be submitted so a follow-up meeting can be scheduled after the first of the year. 2) Northwest YMCA Board Meeting: Bill Helliwell attended the Northwest YMCA Community Board meeting on 11/20/03. He reported that the size of the group was about typical of what meets for Elk River and that it seems like most of the detail work is done at the committee level with the Board Meeting being the time for updates and decisions on direction. They have several approaches to fund-raising, with the Y Partners Campaign probably having the most immediate impact for Elk River. Bill will ask for a listing of the programs offered out of the Northwest YMCA and also a copy of their operating budget so that the Program and Finance Committees can review for applicability. Along with Stephanie Klinzing previously stating that she was interested in joining the Northwest Board, Joni Lawrence also volunteered. Discussion Items: 1) Student Members for the Elk River Committee: Ron Touchette suggested that two or three high school students be recruited to serve on the Founders' Committee. They could be used to help determine programming needs for this age group in the community. The committee thought this was a good idea and Ron volunteered to pursue it. 2) Y Partners Campaign: Ron Touchette said that he was scheduled to meet with Tina Scheid on a possible Y Partners Campaign for Elk River. He will bring the information to the next Founders Committee meeting in January. 3) Meeting Schedule: The committee discussed the frequency of meetings and decided on a eight (8) meeting per year frequency, with no meetings in June, July, August and December unless the need arises. The next Founders' Committee meeting will be Thursday, January 8, 2004 at 7:00 am at Lions' Park. The meeting was adjourned about 8:30 am.