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4.6 SR 08-05-2013 EOty1� ,.,�� Request for Action River To Item Number Mayor& City Council 4.6 Agenda Section Meeting Date Prepared by Consent August 5, 2013 Rebecca Haug, Environmental Administrator Item Description Reviewed by 2013 Spring Clean Up Event Recap and Approve Cal Portner, City Administrator 2013 Fall Clean Up Event Reviewed by Action Requested Approve by motion the 2013 Fall Clean Up Event. Background/Discussion The city held its Spring Clean Up Event from 8 a.m. —4 p.m. on Saturday,April 27, 2013, at the Maintenance Facility. Following is a breakdown of the financials and materials collected from the event, which served a total of 356 households as compared to 322 households in 2012. Waste Materials Collected Total Passenger Tires 52 Tractor Tires 4 Appliances (not Freon containing items) 72 Air Conditioners/Refrigerator/ Freezer/Dehumidifier 103 Electronics include TV's under 32",VCR's, Stereos, and small electronics 175 Furniture mattress/box spring, chairs, sofas, tables, dressers, and carpet) 185 Fluorescent Bulbs 114 Auto Batteries 51 Scrap Metal 64 Document destruction—business 4 Document destruction—resident 38 Load of junk 75 Propane Tanks 40 Handheld Electronics 17 TV over 32" 9 Computers 27 Car Seats 24 Salvation Army 875 pounds Compost Passes 108 POWERED By A IR New to the 2013 Spring Clean Up Event were the city's partnership with the Recycling Association of Minnesota (RAM) to recycle car seats, Salvation Army's participation who accepted good,useable materials, and the distribution of 2013 compost passes. This is a very successful program that residents look forward to participating in each year. It ensures that a ma)ority of problem waste materials generated in Elk River are properly disposed of through licensed recyclers. 2013 Fall Clean Up Event The spring event was from 8 a.m. —4 p.m., on Saturday,April 27, 2013. Staff received feedback from participants requesting to have the event on a Friday evening and Saturday morning to better accommodate residents' schedules. We also received several calls asking if they could bring materials in on Friday as they were going to be out of town on Saturday. Because of these comments, staff proposes to hold the 2013 Fall Clean Up Event at the Maintenance Facility from 3-7 p.m., Friday, October 11 and from 8 a.m. to noon on Saturday, October 12. Sherburne County granted the city an $11,127 grant for the 2013 Spring Clean Up Event. There are stipulations on the types of materials that can be covered with the grant funding. The city will be reimbursed for $9,077.59 for the spring event. The grant funds were not completely utilized so staff has submitted a request to the county to utilize the remaining$2,049.41 to help cover the additional expenses for the fall event. If the request is not approved,prices will be ad)usted to ensure the expenses are covered. Financial Impact Recycling Invoices,Advertisement Invoices,MSW invoices if delivered to a Waste to Energy Facility(Eligible Reimbursement Items for Sherburne County Grant) Electronics/Bulbs $ 5,921.90 Appliances $ 835.00 Tires $ 1,346.55 Metals/Propane Tanks $ 751.05 MSW-Sent to GRE $ 1,092.65 Advertisement Costs $ 1,291.60 Other Items (Document Destruction & Car Seat Recycling) $ 840.00 Total $ 12,078.75 MSW Invoices (Landfilled,Demolition Debris Invoices,Payroll, Food/Beverage Invoices (Non-Eligible Items for Sherburne County Grant) Food/Supplies $ 356.34 Payroll $ 4,880.50 Total $ 5,236.84 Total Event Cost (A+B) $ 17,315.59 Collected Amount (gate receipts) $ 8,238.00 Loss Amount $ 9,077.59 Eligible Reimbursement Amount $ 9,077.59 Overall City Loss Amount (after County Reimbursement) $ - Remaining Grant Funds for Fall 2013 Clean Up Event $ 2,049.41 (if request is approved by County Board) Attachments ■ Proposed 2013 Fall Clean Up Event Ad Ellc River Residential Clean-up Event City of October 11, 2013 Eli 3:00 p.m.-7:00 p.m. tiiver _ October 12, 2013 8:00 a.m.—noon .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Acceptable Items Amount Per Item .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. :N fixed 1lunicipal Solid Waste -Rink, inchiding carpet $30 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Air conditioners, refrigerators, freezers, dehumidifiers $10 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Household_appliances - microwaves, dishwashers,washer/dryers, stores, lnimidifiers, $10 water softeners,water heaters .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Big screen TVs - over 32" $30 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Electronics - No Commercial Units $10 TVs - 32' or less, stereos, VCRs, DVD players, adding machines, computer systems - tower, monitor, keyboard,household desktop copier .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Furniture - couches, chairs $10 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Car seats $5 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Mattresses, box springs $10 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Vehicle batteries No Charge .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Passenger tires without rims $4 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Semi-tires without rims $17 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Tractor tires without rims $10 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Fluorescent light bulbs .50 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Propane tanks No Charge .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Handheld electronic - cell phone,PD A No Charge .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Confidential document destruction shredding- no limit $5/resident Certificate of proper document destruction supplied for those businesses that pre-register $25/1)usiness Cash or check only for payment. Prices are subject to change without notice. Items not listed albove must be approved by the Environmental Department prior to delivery on clean up daps. No household hazardous waste or demolition/constriction debris accepted at this event. , Call 763.635.1000 with questions.