4.7. SR 08-05-2013 EGty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 4.7
Agenda Section Meeting Date Prepared by
Consent August 5, 2013 T.John Cunningham, Fire Chief
Item Description Reviewed by
Resolution to Participate in Hazard Mitigation Cal Portner, City Administrator
Planning Process Reviewed by
Action Requested
Adopt by motion a resolution to participate in the Sherburne County hazard mitigation planning process.
Background/Discussion
Over the past year, Sherburne County, under the direction of the Sheriff's Office,Division of Emergency
Services has been working to develop a county-wide hazard mitigation plan. All local municipalities
participated in the process,which included a thorough community risk assessment and the development
of strategic and actionable items to help reduce risk and future losses in the event of a manmade or
natural disaster.
Hazard mitigation planning creates a foundation for risk-based decision making to reduce damages to
lives,property, and the economy from future disasters. The plan forms the foundation of our
communities'long-term strategies to reduce disaster losses and break the cycle of disaster damage,
reconstruction, and repeated damage. This plan benefits all stakeholders,including Elk River,by
identifying cost effective actions for risk reduction. It focuses resources on the greatest risks and
vulnerabilities facing the communities throughout Sherburne County.
Both the fire and police chief participated in the planning process. Many of the strategic goals are already
included as part of the fire department's 2013-2017 Strategic Plan. Due to Elk River's size,population,
location, and critical infrastructures, the city is a key stakeholder in the plan.
Adopting this plan is a required condition for receiving certain types of non-emergency disaster assistance
as well as for various other mitigation projects following a disaster declaration.
Financial Impact
None. Implementation of any specific action items will be discussed and included during the normal
budget process.
Attachments
• Letter from FEMA with attachments
• Resolution
POWERED By
AR
r IS, [ p au fimenq of flok uUand Sec jwity
Chicago,f ,60605
I F ti����4ua�,re "MA
w
kkpph�
Ms, Jennifer Nelson
Homeland Security and Emergency Management
Minnesota Department of Public Safety
444 Cedar Street, Suite 223
Taint Paul, M 6 51 Of
Dear Ms. Nel om
Thank you for submitting the Sherburne County All Hazard Mitigation Plan Update for
our review. The plan was reviewed based on the local plan criteria contained in 44 C'FR
Part 201, as authorized by the Disaster Miti ,ation Act of 2000, Sherburne County met the
required criteria for a multi-jurisdictional local hazard mitigation flan., Formal approval
of this flan is contingent upon the adoptions by the participating,jurisdictions. Once
FEMA Region V receives documentation of adoption from, the county and other
jurisdictions, we will send a letter of official approval to your office,
'e look forward to receiving the adoption documentation and completing the approval.
process for Sherburne: County,
If'you or the community have any questions;, please contact lGirstin 1 uenzi at(31?) 408-
4460,
Sincerely,
Christine Stack,,Director
?litigation Division
Attachnient.se Local Plan Review Sheets
wwwWfeWYI1 gov
APPENDIX A:
LOCAL MITIGATION PLAN REVIEW TOO[,.
The Local Mitigation Pion Review Tool demonstrates how the Local Mitigation Plan mieets
the regulation in 44 CFR §201,6 and offers States and FEMA Mitigation Planners an
opportunity to provide feedback to the community,
0 The RemL c ation Checklist provides a summary of IFEMA's evaluation of whether the
Plan has addressed all requirements,
0 The Plan Assessment identifies the plan's strengths as well as documents areas for
future improvement,
a The Multi- urisdiction SgMn2g sheet is an optional worksheet that can be used to
document how each jurisdiction met the requirements of the each Element of the
Plan (Planning Process; Hazard Identification and Risk Assessment; Mitigation
Strategy; Plan Review, Evaluation, and Implementation; and Plan Adoption).
The FEMA IMiti gation Planner must reference this Local Mitigation Plan Review Guide when
completing the Local Mitigation Plan Review Tool.
Jurlsdiction: Title of Plan; Date of Plam
Sherburne County, MN Sherburne County liazard January 2013
Mitigaflon Plan
Local Point of Contact: Addlress,:
_Kyle Breffle 1,3880 Business Center Dr
Title; Elk River,MN 5533�O
Emergency Services Director
Agency;
Sherburne County Sheriff's Office
Phone Number: E.-Mail:
effle&o.sherburne.mmus
State i�evievrer; Thin:. iaates.
FEMiA Reviewer: TRW date; —
Mrstin l0enzi Community Planning 6/11/2013
Speclallst
rata iecelved In F A Region flnsrrt#! 4/11/2013
Plan"Not Approved
Plan_A Rprovable Pending Adoption mm xx
Plan Approved
Local Mitigation Plan Review Tool A-3
SECTION t"m
REGULATION N OFIl"CKLI '"
INSTRUCTIONS,The Regulation Checklist must be completed by FIEVMA, The purpose of the
Checklist is to identify the location of relevant or applicable content in the Man by
Element/sula-element and to detennine If each requirement has been "Met' or`Not Diet.'
The 'Required Revisions' summary at the bottom of each Element must be completed by
FEMA to provide a clear explanation of the revisions that are required for plan approval.
Required revisions must be explained for each plan sub-element.,that is 'Not 'let.' Sub-
elements should be referenced In each summary by using the appropriate numbers (Al, B3,
etc.), where applicable. Requirements for each Element and sub-element are described in
detail in this P'lo i Review Guide in Section 4, Regulation Checklist.
E A. PLANNING PROCESS
goes the Plan document the planning process,Including Ihow it Plan Organization,pp.
was prepared and who was lnvolved In the process for each 3-2,A Hazard
jurisdiction?(Requirement §201..6(c)(1)) Mitigation Planning
Committee for the
county was formed
and'held three x
meetings from July to
Decema ber 2012,All
supporting documents
are contained in the
_._
appendices,
A2. floes the Plan document an opportunity for neighboring Additional Partners,
communities, local and regional agencies involved in hazard pp.3-1:3-2.Local
mitigation activities„agencies that have the authority to regulate business owners and
development as well as other interests to be involved in the planning other regional x
process?(Requirement 201,6(b)(2)) ogencies were
involved with creating
this pion.
Aa. Does the Plan document how the public was Involved in the Public involvement,
planning process during the drafting stage?(Requirement, pp,3.5. The public was
201,6¢'b)(1)) invited to partake in
the planning process x
aria newspaper notices
and feedback"surveys,
Over 500 responses
were collected,
..w....... _w . odi Mitigation Plan 'Revlew'Tool
s
i�4.!does the Plan descrll�e thre review and incorprarataion of exustimg i Review of ErristimE,
plans,studies,reports, and tecl�nicai omforrmat'iom2(Requlrewruent. Techrnica9{Plamnlm�E
§201.6(b)(3)) Inforrmatlon,pp.3A
VNR data,
Minnesota's HMP,and X
the county's
comprehensive plan
were incorporated into
this plan,
6. Is there drscusslon of how the comrmunity(ies)will continue Plan Maintenance,pp.
public participation in the plan maintenance process?(Requirement 6-2, Public
201.6(c)(4)(W),) participation will be
sought by periodic
presentations on the
plan's progress to
elected officials,
schools;or other
community groups;
annual questionnaires
or surveys;public
meetings;and
postings on social
media and interactive
websites,
n6,Is there a descripOcin of the rinethrod and schedule for keeping Evaluation,pp.6-'t.
the plasm current(monitoring,evaluating and updating the rnifiRation The plan will be
plan within a 5-year cycle,)' (Requirement 201.6(c)(4)(1),) reviewed annually by
the Hazard Mitigation
Planning Committee.
Ib IENIfar RE A'~t!IRE _REVISIONS
N/A
ELEMENT B, HAZARD IDENTIFICATION AND RI I ASSESSMENT
.. _ _
Lora) Wigatiovi ) Review...
... . .w.... _....,
R1. Goes the PNa�n inc9ude a descr1 Lion oi'ttretype,location,and "f ably��1 hE�aard� X
extent of all natural hazards that can.affect each)n.rrisdlttion(s)? IncNud�d Nn the Risk
(Requirement 201,6(c)(2)(1)) and Vulnerabiilty
Assessment.Hazards
covered inclade
starers,, tornadoes,
lightning,extreme
temperatures, wildfire,
flooding,drought,
infectious disease,
darn failure, terrorism,
hazmart,powver fallure,
aircraft accidents,
nuclearpow✓er, landfill
leakage,and critical
facilitieslinf restructure
[t2. Goes the Plan include information on .revious occurrrences of� Risk and Vulnerability
hazard events and on the probability of future hazard events for Assessment, pp,4-3:
each Jurisdiction?(Requirement§201.6(c)(2)(i)) 4-66,All previous
occurrences are
discussed extensive y;
a trend analysis
indicates feature
protsability+, ._ .
R3,
is there a description of each identified hazaird's impact on the Risk and VulnerabH!ty X
community as well as an overall Summary of the community's Assessment,,pp,,4-3:
vulnerability for each Jurisdiction?(Requk'ement 201,6(c)(2)(ii),) 4-66.Impact,is
determined by
frequency, warning
time, geographic
extent,property
damage acrd inlc.rrles.
_.r ._........
B4, noes the Plan address NI?lP insured structures wwitWn the Sherburne County X
jurisdiction that have been repetitively damaged by floods? Repetitive loss
(Requirement§261..6(c)(2)(li)) Information,pp,.4-27..
,Sherburne County has
I repetitive foss
property,
N/A
ELEMENT C. MITIGATION STRATEGY
... Local Mitigation Phan Reivieme Tool
C1, I9oes floe plan document each jurisdiction's existlin�g authorities, Flooding-
,, pcwllcies, prograrrns and rs�uarc�s and its ability to expand on and MaaNtijurisdcto�rral
improve these existing policies and programs?(Requirement Concerns, Fop,4-25.
§201,6(c)(3)) Existing authorities
primarily deal with the
,flood'hozord;
ordinances and
structural restrictions
in the floodway and
flood fringe districts
are en orced. _.._.....__'
C . Does the Plan addres s
- each jurisdiction's participation in the NFIP Sable 4-9:Sherburne X
and continued compliance with:NFIP requirements,as appropriate? County Communities
(Requirement§2tt1 6(c)(3)(NN)) Participating in the
NFIP. The county, the
cities of Becker, Big
Lake, Clear Labe, Elk
River,Zimmerman, St.
Claud,crud Princeton,
and the Township of
Pecker participate in
the NFIP.
C3. Does the Plan include goals to reduce/avoid long-term Table 5-1:Mitigation X
vulnerabRities to the Identified hazards?(Requirement Strateg'i'es for All
Hazards.The plan
contains 1
overarching goals far
mitigation,
Additionally, each
hazard has its own set
of goals.
C4, goes the Plan identify and analyze a comprehensive range of Mitigation Strategies, X
specific mitigation actions and projects for each jurisdiction being pp,5-18;5-21,
considered to reduce the effects of hazards,with emphasis on new Protection of
and existing buildings and Infrastructure?(Requirement infrastructure within
§261.6(c)(3)(ll)) each Jurisdiction is
discussed in terms of
dam failure and
flooding,
C5, Does the Flan contain an action plan that describes how the Mitigation Strategies, X
actions identified will be prioritized(including cost benefit review), pp.5-2:5-21.
implemented,and administered by each jurisdiction?(Requirement Estimated cost,
§201.6(c)(3)(Nv))i(Requirement§201_6(c)(3)(NNi)) estimated benefit and �
potential funding
sources administered
by each Jurisdiction is
listed'under every
action.
Local Mitigation Plan Review Tool ,-51
a
Does tine P6aro describe�process by whbcl"r local overnnuents will lncorporat'rora into X
integrate floe requirercrerwts of the rnitiation plan into other pNannin �xistinp;I�lanni
mechanisms,such as comprehensive or capital improvement plans, Mechanisms,pp,6-2:
when appropriate?(Requirement§201.0(c)(4)(fi)) 15-3.H P calls for
elements to be
integrated into
comprehensive,
strategic,capital
improvement,growth
management, and
continuity of
operations plans as
well as ordinances,
resolutions and
regulations.
ELEfUIEIV"T°C. E I..II 'Et�I�IE�fIIi �l
i n future Hire aiions of the faiaun„ iinduucl e a'lisci ussion on zoning, Ilwiiflfldirig orAes, arts.
L--
ELEMENT D. PLAN REVIEW, EVALUATION,AID IMPLEMENTATION N (applicable to plan updates
only) ....,m,...v
D1,Was the plan revised to reflect changes in development? This is a new plan, X
(Requirement§201,6(d)(3))
D2.Was the plan revised to reflect progress in local mitigation This is a new plan. x
efforts?(Requirement§201.6 d)( )) __ .
D3.Was the plan revised to reflect changes in priorities? This is a new plan. X
(Requirement§201,6(d)O
EL P',41m.I�T 0!, RE tli R;Ep���" IWS
N/A
ELEMENT E� PLAN ADOPTION
-E1,
Doesmthe Ilan include documentation that the plan has beern Plana can be adapted x
formally adopted by the governing body of the jurisdiction post-FFhtA aapprovol,
requesting approval?(Requirement§201. (c)(5))
2, For multi-jurisdictional plans,has each jurisdiction requesting Plan can be adapted X
approval of the plan documented formal plan adoption? post-FE MA approval.
(Requirement§201,6(c)(5))
EI Ef t:REqUMLD REVISION
Yi"fi°ft
' ADDITIONAL _ . � .
E LE - TF.
TATE RED IRE ENT (OPTIONAL L STATE REVIEWERS -LILY;
NOT TO BE COMPLETED BY FE ___. -
FL
�., ,.. ._... _. w_..__.... ... ...... . ............ _...,,, ,. . _... _._._.. _..__.... �., ... .
6 Local Mitigation Flom Review°"i I
N
# I I
U'IRED REVISIONS
LacM Wigation Man Review Tool A-7
SECTION 2;
PLAN ASSESSAAEN r
It Fllairn Streing0is arid Opportunities fair Irnprovierrient
This section provides a discussion of the strengths of the plan document and identifies areas
where these coulld be improved beyond minimurn requirements.
Elernent A° Nanning process
Strengths:
Each header was followed by a blurb on CFR requirements,further describing the
paragraph and information to come. This made it easy to confirm that the plan
meets all FEMA regulations before approval,
Eiernent W Ilt«szard Weintification arid Risk Assev�rnerit
Strengths.,
Risk Assessment takes many monmade threats into consideration. Plan also
discusses critical facilities and infrastructure loss as a hazard itself, which is
impressive,
Opportunities for Improvement:
In the future, discuss existing authorities that cover more than the NFIP. What about
building codes, zoning ordinances, and etc, within the county?
Eiernent C Mitigation Strategy
Elern,Ent D- Nan Update, EvaWation, and lrnrflementafloin (Plan llpdates Only)
B. Resources for lniplernevitir%Your Approved Plan
There ore many different resources that can assist your community in plan implementation.
FEMAsources of funding include the following:
•MGP: The Hazard Mitigation Grant Program (HMGP)is authorized by Section 404 of the
Robert T, Stafford Disaster Relief and Emergency Assistance Act, as amended. The key
purpose of HM'G,P is to ensure that the opportunity to take critical mitigation measures to
reduce the risk of loss of life and property from future disasters is not lost during the
reconstruction process following a disaster. HMGP is available, when authorized under the
Presidential major disaster declaration, in the areas of the State requested by the Governor.
POK The Pre-Disaster Mitigation (PDM)program is authorized by Section 203 of the
Stafford Act, 42 US.C 5133. The PD M program is designed to assist States, Territories,
Indian Tribal governments, and local communities to implement a sustained pre,-disaster
natural hazard mitigation program to reduce overall risk to the population and structures
from future hazard events, while also reducing reliance on Federal funding from future
major disaster declarations.
T'he foflomd ng,are ordy avafl'Wlifle ff you are a parfldpat uing CICHYMI L11 r'flty on the NH
1.11'11__"'.......... ------
A•8 L,ocai1 Mitigation Plan Review,Tool
F The Flood Mitigation Assistance (FMA),program is authorized by Section 1366 of the
National Flood insurance Act of 1968, as amended with the goal of reducing or eliminating
claims under the National Flood Insurance Program (NFIP), The Repetitive Flood Claims (RFQ
program has the goal of reducing flood damages to individual properties for which one or
more claim payments for losses have been made under flood insurance coverage and that
will result in the greatest savings to the National Flood Insurance Fund(NFIF)in the shortest
period of time.
SLR: The Severe Repetitive Loss (SRC)program is authorized by Section 1361A of the NFIA
has the goal of reducing flood damages to residential properties that have experienced
severe repetitive losses under flood insurance coverage and that will result in the greatest
amount of savings to the NFIF in the shortest period of time.
RFC- The Repetitive Flood Claims program is authorized by Section 1361A of the NFIA,4�2
U.S.C. 4030,with the goal of reducing flood damages to individual properties for which one
or more claim poymentfor losses have been made under flood insurance coverage and that
will result in the greatest savings to the National Flood Insurance Fund in the shortest period
of tlme.
I oca Mitigation Plan Review Too9 A-9
SECTION
MULTI-JURISDICTION SUMMARY SHEET (opTiONAL)
INSTRUCTIONS: For multi-jurisdictional plans, a Multi-jurisdiction Summary Spreadsheet may
be completed by listing each participating jurisdiction, which required Elements for each
jurisdiction were Vet' or 'Not Met,' and when the adoption resolutions were received. This
Summary Sheet does not imply that a miini-plan Ibe developed for each jurisdiction; it should be
used as an optional worksheet to ensure that each jurisdiction participating in the Plain has
been documented and has met the requirements for those Elements (A through E).
Sherburne County,- the cities of Becker, Big Lake, Clear Lake, Elk River, and Zimmerman; the
townships of Baldwin, Becker, Big Lake, Blue Hill, Clear Lake, Haven, Livonia, Orrock, Palmer,
and Santiago®
..............
A-101 Local Mitigation Plan Review Tool
City of
Elk
River
Resolution 13-
A Resolution of the City of Elk River Adopting the
Sherburne County All-Hazard Mitigation Plan
WHEREAS, the City of Elk River has participated in the hazard mitigation planning process
as established under the Disaster Mitigation Act of 2000; and
WHEREAS, the Act establishes a framework for the development of a multi-jurisdictional
County Hazard Mitigation Plan; and
WHEREAS, the Act as part of the planning process requires public involvement and local
coordination among neighboring local units of government and businesses; and
WHEREAS, the Sherburne County Plan includes a risk assessment including past hazards,
hazards that threaten the County, an estimate of structures at risk, a general description of land
uses, and development trends; and
WHEREAS, the Sherburne County Plan includes a mitigation strategy including goals and
objectives and an action plan identifying specific mitigation projects and costs; and
WHEREAS, the Sherburne County Plan includes a maintenance or implementation process
including plan updates,integration of the plan into other planning documents, and how
Sherburne County will maintain public participation and coordination; and
WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security
and Emergency Management, and the Federal Emergency Management Agency for review and
comment; and
WHEREAS, the Sherburne County All-Hazard Mitigation Plan will make the county and
participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and
WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the planning
process may choose to also adopt the County Plan.
NOW, THEREFORE, BE IT RESOLVED that the City of Elk River supports the hazard
mitigation planning effort and wishes to adopt the Sherburne County All-Hazard Mitigation
Plan.
Passed and adopted this 51h day of August, NATUREJ
John J. Dietz,Mayor
ATTEST:
Tina Allard, City NATUREI