Loading...
5.1. ERMUSR 08-13-2013 Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Troy Adams, P.E. —General Manager John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: August 13, 2013 5.1 SUBJECT: 2014 Budget: Schedule, Travel and Training, Dues/Subscriptions/Fees, and Personnel DISCUSSION: Staff has begun the 2014 budgeting process. The budgeting process schedule is as follows: August Meeting: Travel and Training Dues, Subscriptions, and Fees Personnel September Meeting: 10 Year Capital Projections 2014 Capital Projections CIP Budget October Meeting: Projected Purchased Power Costs Projected Sales Revenues Projected Expenses November Meeting: Completed Budget with Rate Analysis December Meeting: Adopt Budget with Rate changes (if any) The Travel and Training Budget has less than a 1% increase over the prior year. New on the schedule is the Apprentice Program for the Technical Services Department, and a potential additional APPA training for Administration. Other departments had decreases related to some cyclical trainings not occurring in 2013, which resulted in the marginal increase in total. The Dues, Subscriptions, and Fees budget has a 4% increase, reflecting various known and projected increases for 2014. One item to note is that the approximate $7,000 in software support related to utility billing support will be increasing in 2014 - how much of an increase remains to be determined. rs Page 1 of 2 �NATUREI Reliable Public Power Provider - r The Organizational Chart presented has two new positions proposed in preparation for territory acquisition of 2,000 more customers. We anticipate needing an additional Electrical Technician and a Customer Service Representative for this growth. ACTION REQUESTED: No action is required. ATTACHMENTS: • Proposed 2014 Travel and Training Budget • Proposed 2014 Dues, Subscriptions, and Fees Budget • Proposed 2014 Organizational Chart with Personnel Additions " PIVEREI 9E Page 2 of 2 NATURE Reliable PUNIC P OW ERED T o SERVE Power Provider ELK RIVER MUNCIPAL UTILITIES TRAINING AND TRAVEL BUDGET FOR 2013 Budget Budget Budget ELECTRIC 2012 2013 2014 MMUA Overhead Hot Line School 3 people 2.910.00 3,07500 3,07500 MMUA Underground School 3 people 1,940.00 3.075.00 3,075.00 MMUA Transformer School 3 people 2,31000 3,075.00 3,075.00 MMUA Substation Workshop 2 people 2,340.00 4050.00 2050.00 1st Line Supervision 1 person 850.00 850.00 250.00 Apprenticeship 5 people 4,100.00 3,24000 3,750 00 MMUA Meter School I person 830.00 970.00 970.00 MMUA Locator Workshop 2 people 325.00 650.00 650.00 Regional Workshop 3 people 700.00 450.00 45000 Infrared Camera training 1 person 465.00 525.00 525.00 Electrical Licensing 1 person 345.00 34500 Additional Training 1 000 00 1,000.00 1,000.00 17,770.00 19,305.00 19 215.00 WATFR Water Operators License Seminar 4 people 2,660.00 2,700.00 2,700.00 MN Section AWWA or MRW 3 people 1920.00 2,270.00 2,270.00 I el Line Supervision 1 person 850.00 85000 250.00 MMUA Meter School 1 person 830.00 97000 970.00 MV-RS Meter/Software training 2 people 1.30000 Apprenticeship 1 person 250.00 Chamber Leadership Program 1 person 350.00 Additional Training 500.00 500.00 50000 7 360.00 8,590.00 6,690 00 TECHNICAL SERVICES MMUA Locator Workshop 335.00 - MMUA Staking Workshop 720.00 - MMUA Diesel Workshop 2 people 660.00 670.00 670.00 UMMA Meter Workshop 2 people 1,440 00 1 660.00 CAD Workshops/GPS I person 1.20000 2,000 00 Substation School 1 person 780.00 780 00 Power Limited classes 3 people 990.00 990.00 99000 Power Quality training 1 person 400.00 400.00 40000 Infrared Camera training 1 person 46500 46500 Security classes 1 person 400.00 400.00 400.00 UMMA winter and summer mtg 2 people 150.00 550.00 550.00 MV-RS Meter/Software training 650.00 - 1st Line Supervision 1 person 850.00 850.00 250.00 Apprentice Meter Program 2 people 1,200.00 Additional Training 1,000 00 1,000.00 1,000.00 9 390.00 7,975 00 7 900.00 ADMINISTRATION Financial 1,200 00 1,200.00 Engineering 2,500.00 2,500.00 MMUA Annual Summer Meeting 3 staff/1 comm 2,800.00 2,775.00 3,650.00 MMUA Legislative Round-up 3 staff/1 comm 700.00 1,280 00 1,630.00 APPA Legislative Roundup I staff/1 comm 4,500 00 5,425 00 5.42500 APPA Annual Meeting 1 staff/1 comm 3.750.00 8,00000 8,033.33 MMUA T80 Conference 3 staff 750.00 1,200 00 1,800.00 MMUA Legal Seminar 1 staff 25000 Software Users Group 2-4 staff 2,600.00 2,700.00 2,700.00 Hearing Test 650.00 48500 485.00 GoalsNisioning/Strategic Planning 3,000.00 Customer Service 3,450.00 3500.00 3,500.00 Clerk's Conference 519 00 APPA Management 3,000.00 APPA Training(Annual,Mgmt,CS,Fin,Eng.CIP,etc) 3,950.00 7,900.00 Chamber Leadership Program I person 35000 350.00 350.00 Management Training 3,000 00 Additional Training 3,750.00 1,000 00 1 000 00 30,000.00 37 365.00 40 242.33 SAFETY TRAINING Safe Driver Training 2,100.00 2,100.00 2,100.00 MMUA Monthly Safety Meetings 24,000.00 24950.00 24,950.00 26,10000 27050.00 21050.00 EDUCATION x000.00 3,000.00 3,000.00 99620.00 103,285.00 104,09733- Apprenticeship has 5 individuals for 2014,t new linewodcer,2 current lineworkers completing the second year. and 2 current lineworkers completing the third year of a four year program. Page 1 ELK RIVER MUNCIPAL UTILITIES DUES/SUBSCRIPTIONS/FEES BUDGET FOR 2013 Budget Budget Budget 2012 2013 2014 MMUA Membership Dues 25,000.00 26,177.00 26,962.31 CMMPA Associate Member Dues 30,000.00 - - MMTG Dues 13,050.00 13,050.00 15,000.00 MAPP Joint Membership Fee 2,500.00 800.00 800.00 MCMU Membership Dues 200.00 250.00 250.00 CAPX2020 Brookings Project Assessments 13,100.00 - - CRC Membership 250.00 250.00 250.00 MMUA Connector 1,000.00 - - PowerManager User Group Dues 100.00 150.00 - Rotary 350.00 350.00 700.00 Drug and Alcohol Random Testing 550.00 550.00 550.00 Software Support 20,000.00 20,000.00 20,000.00 Bond Administrative& Management Fees 1,300.00 1,300.00 1,300.00 Miscellaneous 1,000.00 1,000.00 1,000.00 Publications 400.00 400.00 600.00 Quarterly DNR Water Connection Fee 25,281.00 25,281.00 26,039.43 Annual Report on Water Use- DNR 150.00 150.00 150.00 1-94 Chamber Memership 450.00 450.00 Elk River Chamber Memership 450.00 450.00 134,231.00 90,608.00 94,501.74 0.8% -32.5% 4.3% `Utility Billing support fees will increase substantially in 2014. When the software research is complete, the total dollars will be communicated to the commission. In the past this amount has been approximately $7,000 of the$20,000 total. Page 1 Personnel Key Elk River 2°t4 A°°"'°° Municipal Utilities Electric,ecurity & Customers Proposed 2014 -I- Organizational Chart Utilities Commission Aug 13, 2013 1 40 FTE !General Manager Executive Administrative Assistant I I I I __._._. .1__.__.. Water Technical Services, Electric Finance and Office; Conservation and Superintendent Superintendent I Superintendent Manager Key Manager Manager Lead Water _ Lead Electrical Assistant Office Accountant Technician Foreperson — Foreperson ( ) Operator Manager (Part Time Water Operator Plant Operator/ Lead Lineworker a Lead Lineworker Purchasing . AP/PR Specialist • Mechanic Specialist • Electrical Credit& Water Operator I — Lead Lineworker — Lead Lineworker Collections Billing Specialist Technician Specialist Electrical Lead Lineworker Lineworker Customer Service ;Customer Service Technician I Representative I Representative Security Customer Service I Customer Service — Lineworker Lineworker Technician Representative I Representative I Locator/Mapping Lineworker —+ Lineworker ■ Technician HLocator/Bore Rig Maintenance Operator Person Meter Reader (Part Time) M 11 IP0111ERII NATUREI Power lProvidler P ' r .r 1 r. S • . ..