10.1 SR 08-05-2013 EGty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 10.1
Agenda Section Meeting Date Prepared by
Work Session August 5, 2013 Tim Simon, Finance Director
Item Description Reviewed by
2014 Budget Cal Portner, City Administrator
Reviewed by
Action Requested
Continue 2014 budget discussion.
Background/Discussion
Following is an overview of the Administration,Mayor& Council, Cable TV,Elections, Human
Resources, Legal, Police, Parks Maintenance, and Library budgets.
Attached are the department-requested budget worksheets for those departments along with the
proposed 2014 department/division goals. Let staff know if you would like more detail.
Administration Budgets (requested
Administration—The overall Administration budget expenditures are consistent with last year. The
only significant change is a reduction in Capital Outlay for the website upgrade in 2013. The Eguprmnt
Repair and Maintenance line item increased for Laserfiche maintenance which is our records management
software. Dues and Subscriptions increased to include the ICMA membership.
Mayor & Council—The overall Mayor and Council budget expenditures are consistent with last year.
Dues and Subscriptions continue to include memberships for the League of Minnesota Cities and Historical
Society. The Insurance line item includes the liability insurance for the city. With the results of our
renewal coming shortly this line item may be adjusted downward as we will be looking at additional
deductible options. The Miscellaneous line item includes the same items as last year including employee
recognition event,volunteer recognition event, and ipad 4G connection for Council. One additional
event included in this line item is $2,500 to reimburse for program expenses for the Independence Day
event. We have taken this out of contingency in the past,but may want to include it as a budgeted item.
The donated police overtime will continue to be budgeted in the police budget.
Cable TV—No significant changes to the Cable TV budget for 2014. The Personal Services budget
increases due to employee insurance benefit selection.
POWERED By
N:APublic Bodies\Agenda Packets\08-05-2013\Done\x10.1 sr budget£docx INAMIRE1
Elections —Last year during the budget review,we discussed starting to budget every year about half the
amount so we don't have the significant changes every other year. This will be started in 2015 with a
budget around$20,000. The city clerk will review a survey of election judge pay in neighboring
communities.
Human Resources —No significant changes in the preliminary Human Resources budget from last year.
A request for additional human resource technician hours is requested,but at this time is not included in
the preliminary budget.
Legal—With the recent request for proposals for legal services the budget has been updated to reflect
current rates. The budget includes prosecuting attorney, city attorney, and miscellaneous legal work
outside the retainers. The preliminary budget decreases $10,000 from last year.
Police (requested
Administration—Overall the Police Administration budget in consistent with last year. The Telephone
line item decreased due to new state contract pricing. The Equipment Repair and Maintenance line item
includes $5,000 for dual factor security,which is a new federal mandate.
Patrol—The Personal Services section changed with the new labor agreements approved earlier this year
and state-mandated employer contribution rates for the police and fire pension (PERA),which increased
from 14.4 percent to 15.3 percent for 2014. The preliminary budget includes a promotion of a current
officer to a special services sergeant; the chief will review with the Council. Overall, the Police Patrol
budget operational expenditures remain consistent with last year.
Investigations —Overall, the 2014 budget remains consistent with 2013. The Personal Services section
changed with the new labor agreement approved earlier this year as did the pension contribution rates.
The preliminary budget does not include a requested position for a drug taskforce detective.
Support—Overall, the 2014 budget remains consistent with 2013. The primary difference is the Personal
Services cost of living adjustment factored into the preliminary budget.
Reserves —No significant changes to the budget for 2014.
Public Safety Building—The Utilities line item is adjusted downward to reflect recent trends from our
energy management system.
Parks and Recreation (requested
Library—William Hollerich,Branch Manager will present the requested 2014 Library budget. The
Library Fund is a Special Revenue Fund in which a separate tax levy line exists. We have not heard what
our Maintenance of Effort will be for 2014,but we are not expecting a significant change. The overall
budget does increase slightly from 2013; the main change is within the cleaning contract, staff has found
an additional day of cleaning is needed with weekend use of the library. No additional tax levy is
expected for this budget in 2014, as some of the costs in the past have historically been under budget.
With Will recently starting we anticipate with his experience he will be able to make final adjustments
later in the year.
N:APublic Bodies\Agenda Packets\08-05-2013\Done\x10.1 sr budget£docx
Parks Maintenance—The Operating Supplies line item increases for costs related to repairs/replacement
for concrete, court surface,well maintenance, and trash cans. Utilities line item increases for the Oak
Knoll well irrigation. When the ponds dry up and the well is insufficient the school and city switch to
municipal water for irrigating the ball fields. Contractual Services is requested to increase for buckthorn /
invasive species removal ($10,000). Not included in the preliminary budget is the additional request for
Horticulture and Tree services in the amount of$18,000. Personal Services increases since the preliminary
budget includes an additional park maintenance worker and additional seasonal staff.
General Fund Update
An update on the overall General Fund revenue and expenditures will be provided.
A quick summary of the changes from 2013 —2014 preliminary General Fund expenditure budget prior
to adjustments is below:
2013 Adopted Budget $12,836,950
COLA 150,000
Staff adjustments (personal sheet 165,050
Seal coat* (moved to pavement mgmt. fund) (397,000)
Sales Tax exemption 81,050
Inflation/Exp. Adjustments <1% 123,400
2014 Preliminary Budget $12,797,350
*_ $292,000 in state-aid maintenance revenue will follow to the pavement management fund.
Financial Impact
N/A
Attachments
• Department Requested Budget Worksheets
• Personal Service Requests Spreadsheet
• Capital Outlay Request Breakout (General Fund)
• Requested Budget Analysis Summary (General Fund)
• Category Breakout (General Fund)
• Tax Rate Calculations Estimates
• Updated Budget Schedule
N:APublic Bodies\Agenda Packets\08-05-2013\Done\x10.1 sr budget£docx
Department Performance Measures & Goals for 2014
Department: Administration
Completed by:,, Tina Allard
Date: May 30, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Licenses Issued 629 635 635
Adopted Ordinances 19 20 20
Adopted Resolutions 72 70 70
Number of pages viewed on city website Not available due to website changeover 500,000 550,000
Visitors to Site Not available due to website changeover 80,000 90,000
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Create Records Management Policy outlining Records retention is state mandated Staff time
the responsibilities and procedures for
managing records across all departments.
Catalog and purge boxes of documents which Records retention is state mandated Staff time
have been received in the last year from two
city attorney offices and two engineering firms
the city utilized in the past.
Online community engagement.Engaging Innovation Staff time
businesses/residents in conversations with
each other and staff via the city website about
various topics.
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Department Performance Measures & Goals for 2014
Department: Mayor & Council
Completed by: Tina Allard
Date:
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Council Meetings 24 22 24
Workshops 12 11 3
Closed Meetings 4 10 5
Special Meetings 6 9 5
Total 46 52 37
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Innovation: Develop new programs
and services to meet the needs of
the community
Communty Development: Enhance
and expand community involvement
and public participation through a
variety of innovative outlets.
Beautification: Have attractive,
welcoming streetscapes at city
entrances and primary corridors.
Enforce zoning ordinances.
Opportunities: Foster a pro-business
atmosphere that provides incentives
and other opportunties for new and
existing business growth
Planning and Positioning: Employe
resources toward long range benefit
to the community
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City of Memorandum
Elk
RiVer j
To: Mayor and City Council I
From: Tina Allard, City Clerk
I
Date: August 5, 2013
Subject: Logo Embroidery Reimbursement Program
Many years ago (I'm guessing the mid-1990's) the City Council approved a program that
would pay up to $6 for the cost of embroidering the elk logo on merchandise, such as
clothing. This is merchandise employees have purchased on their own and not from the city
budget.
With the new branding program for powered by nature, staff has asked if the city will cover
the additional cost, up to $6 for adding the powered by nature logo to their clothing. Staff
would like Council to discuss whether they are interested in increasing logo embroidery cost
from $6 to up to $12 in order to cover the cost of embroidery for both the elk and powered
by nature logos. The logo embroidery costs come out of the Council budget but this budget
line item will not need to increase to cover the additional embroidery costs.
This item was inadvertently missed when the public purchase section of the Financial
Management Policy was recently updated. If the Council approves the change, staff would
ask that it be effective immediately, and the policy would be amended during its next review.
Patflt �INATUREJ. -
CAUsers\tsimon\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\70NQQY72\Logo
Clothing Costs.docx
Department Performance Measures & Goals for 2014
Department: Cable
Completed by: Jake Pace
Date:
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Number of In-House Productions 71 65 65
Number of On-Demand Web Views" 10,730 5000 7000
Total Number of On-Air Productions 193 200 200
i
The number of web views shows a decrease because the city changed to a new website in 2013,so the numbers for 2013 will reflect web views on the new
site only.
On demand web views are the number of people who clicked on vidoes the city has available on Peg Central and Youtube.
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Consolidate YouTube channels to Branding Program Staff time
one,update city YouTube channel to
fit in with branding.
Utilize volunteer program to bring in Volunteer Program Staff time
people willing to assist with event
coverage
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Department Performance Measures & Coals for 201
Department: Elections
Completed by: Tina Allard
Date: June 5, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Total Number of Votes 12,828 Non Election Year 9,000
Number Voters Registering on
Election Day 2,157 1,000
Number of Precincts 8 8
Percent of Registered Voters Voting 83% 65%
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Prepare for primary and general Mandated Staff time
local,state and national elections Election Judges
III
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Department er or ance Measures & Coals for 2014
Department: Human Resources
Completed by: Lauren Wipper, HR Re
Date:
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Retention Rate 96% 95% 95%
Positions Filled 7 7 unable to project
#of training hours scheduled-
citywide 12 34 20
Job applications processed 663 300 unable to project
Related Vision Statement Goal
Coal Objective(s) Resources Required Other Comments
Explore innovative ways to Al Staff time.
streamline processes. Research
new technologies to increase
efficiency.
Research and Implement HRIS Al
system
I
Succession planning to prepare for El 0/11 Staff time,training resources.
retirements/replacements
Identify and schedule needed Ell
training sessions for staff
development
Affordable Healthcare Act Compliance with new federal
Implementation. regulations.
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Department Performance Measures & Goals for 2014
Department: Police
Completed by: Bradley R. Rolfe
Date: June 3, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Total Calls for Service 20,451 (20,707)
#Citations Issued 1708(2,125)
#Traffic Warnings Issued 3607(1258)
Total Accidents 472(459)
#DWI's 155(127)
#Adult/Juvenile Criminal Arrests 840(867)
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Enhance response to and resolution Develop new programs and services to Most resources are already in The police department provides
of community crime and traffic safety meet the needs of the community. Employ place. Requesting Special Services many services and programs to the
concerns. resources toward long range benefit to the Sergeant position be created from community. We are seeking a more
community. existing staff to more effectively effective way of administering them.
analyze,supervise,plan,and
coordinate response to community
concerns.
Reduce illegal drug and associated Develop new programs and services to Add ERPD member to Sherburne 25-39%of DTF cases are initiated in
criminal activity in the city. meet the needs of the community, Employ County Drug Task Force(DTF). Elk River. SCSO has expressed
resources toward long range benefit to the Hire additional officer to backfill significant interest in having an
community. vacated patrol position. ERPD member on the DTF. The
community has expressed concern
about illegal drug activity and related
drug overdoses and deaths.
Identify,mentor and train future Employ resources toward longe range Necessary resources currently exist The department will continue to
police department leaders. benefit to the community-employee within the department and budget. experience the loss of key leaders
development and retention. over the next ten years due to
retirement. It is essential that
current department members be
mentored,developed,and prepared
to assume these future leadership
roles.
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Department Performance Measures & Goals for 2014
Department: Library
Completed by: Will Hollerich
Date: July 30, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Circulation Statistics 335,157 329,784 324,497
Community Room Use 59 65 72
Total Program Registration 3,012 3,402 3,800
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
1.Increase use of community room How?Clarify community room use
by 10%. policy/guidelines.Consider use
during library's closed hours.
Why?Maximize city's Investment in
community room.
2.Increase use of existing library How?Use bottom shelves except in
shelving space. Large Print section,continue
weeding/updating collection per
GRRL guidelines.Develop
procedures to balance local/regional
needs for managing duplicate titles.
Consider added shelving units.
Why?Maximize items immediately
available to Elk River area citizens.
3.Promote digital services more. How?Advertise improved Digital
Library interface/"read-in-browser"e-
books.Sponsor an e-reader class for
adults.Consider tech tutor volunteer
program.
Why?Maximize relevance of library
in digital age to"late adopters"of
technology and to tech-literate alike.
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Department erformance Measures & Goals for 2014
Department: Parks Dept.
Completed by: Rodney Schreifels
Date: May 30, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
#of City Parks maintained 44 44 44
#of Athletic fields maintained 17 17 17
#of Playgrounds maintained 18 18 18
Miles of paved trails maintained 30 30 30.5
Acreage mowed 251 251 252
Miles of grass trails 10.5 10.5 11
Park and athletic field survery N/A N/a Fall
STS hours 1,863 1,850 1,850
volunteer hours 2,770 2,900 2,950
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Improve on safety and maint. More inspections and repairs Training,staff,and equipment
throughout the park and trail system.
Continue to maintain athletic fields at Evaluate turf needs on a regular basis and Training,staff,and equipment
a high standard. adjust through proper irrigation,fertilizer,
and weed control.
Improve and maintain landscaped Follow Elk River's beautification goal. Training,staff,and equipment
areas.
Maintain all Park amenities to gain Develop maint.plans that will fit our current Training,staff,equipment,and good
the longest life expectancy possible budget. contractors
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Parks Department Summary of Tasks Since 2006
iiiirrroo°ao of rr moo°aria iiiiiiaiiiiioaoaiiiiiioaiia
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YAC Fields 20 zones of irri anon/140 s rinkler heads
Landscaping/shrubs,mulch,ed n /40 trees
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Trott Brook Park Lighted tennis/basketball courts, avilion,Landsca in ,drinkin fountain
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Riverwalk Landscaping, 11 trees;200'paver trail,park bench rairi r
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River's Edge Commons High profile park with landscaping and 30 gees;splash fountain,kiosk,
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Woodland Trails Park Co.Rd. 33 tunnel construction includin solar li ht installation
Acquisition of an additional 78 acres,extension of the GN hail,split rail
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AFtivit Center LandscapinR with 42 sprinkler heads with 7 zones
Downtown Fla ole Landsca in with 6 trees
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H 169/Main Street Landsca in with 4 zones of irri ation
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Downtown Parking Lot Landsca in with 37 trees alon with 4 zones of irri ation
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Alba Rid a Park 20 acres of wooded land and Rrass trails, avei arkin lot
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Babcock Park Paved/ ravel p arkin lots;3 pavilions;boat landin
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Bailey Point Nature Preserve 3 buildin s and 160'of split rail fencin
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Gravel arkin lot and rass trails
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Library Landsca in /4 ardens with 60 new trees
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Hillside Park Parkin lot/maintenance story e shed/trails
Lions Park Pavilion/2 pickle ball courts
Lands ca in /maintenance of 20 trees
Meadowvale Heights Parks 2 boardwalks;new lay round
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Orono Park Destination Play round;lands ca in /maintenance of 66 seedlin trees
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193�d Avenue Landsca in end ca s/15 trees;4 zones of irri anon
Orono Parkway Landsca in end ca s/39 trees
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2014 CAPITAL OUTLAY-Requested
Funding Source
Requested General Ice Waste Capital Outlay Liquor Gov't Department
geoartment Item Amount Fund Arena Water Fund Reserve Fund Bldg Fund Other Total
Administration Scanner Replacement 7,500 7,600
7,500 7,500 j
Community Operations Office Building Out 4,500 4,500
4,500 4,500
EOC radio communication equipment 12,000 12,000
Emergency Mgmt EOC upgrades 20,000 20,000
32,000 32,000
Replace Virtualized Server and SAN 99,000 99,000
Enterprise Backup System 15,000 15,000
Fiber Network 10,000 10,000
IT Windows Server Upgrades 11,500 11,500
135,500 135,500
Admin/Planning/Engineering Plotter 10,000 10,000
Planning Mining Study 40,000 40,000
40,000 50,000
Streets/Snow removal/Fleet Portable Brake Lathes 10,500 10,500
10,500 10,500
Fire Administration Extrication Equipment 26,000 26,000
Replace ARMER radio consollettes 12,000 12,000
38,000 38,000
Subtotal General Fund Departments 278,000 - 233,500 40,000 278,000
Note:Vehicle and equipment replacement for non-enterprise funds will be reviewed with the 2014-2018
equipment replacement fund.
updated 6/10/2013
CITY OF ELK RIVER
Requested budget analysis snap shot(General Fund) a b
Maximum
2013 YTD 2014 2014 %of
Adopted 07/30/2013 Requested Requested budget
General Fund Revenues:
Property taxes 9,203,100 4,567,142 9,203,100 9,256,6891 72.3%
All Other Revenues 3,433,850 2,006,023 3,550,650 3,550,650 27.7%
Total General Revenues 12,636,950 6,573,165 12,753,750 12,807,339 100.00%
General Fund Expenditures
General Government:
Mayor&Council 151,500 66,313 150,550 150,550 1.18%
Cable TV 87,550 45,975 92,700 92,700' 0.72%
Administrative Services 588,250 298,096 589,050 589,050 4.60%
Human Resources 96,350 55,871 96,000 96,000! 0.75%
Elections - - 38,750 38,750' 0.30%
Finance 540,450 329,998 555,900 555,900 4.34%
Information Technology 296,700 163,187 266,100 266,100' 2.08%
Legal 228,000 101,440 218,000 218,000 1.70%
Community Development 213,800 141,927 325,350 325,350 2.54%
Planning 236,700 84,242 138,250 138,250 1.08%
City Hall Maintenance 517,350 277,541 544,900 544,900 4.26%
Energy City 31,450 9,419 16,550 16,550 0.13%
Contingency* 8,400 - (451000) (45,000)', -0.35%
Total General Government 2,996,500 1,574,009 2,987,100 2,987,100: 23.3%
Public Safety:
Police 4,370,300 2,206,520 4,502,200 4,502,200 35.18%
Fire 668,250 328,317 786,800 786,800: 6.15%
Code Enforcement 85,050 45,726 88,600 88,600 0.69%
Building Safety 663,600 334,167 621,950 621,950' 4.86%
Environmental 52,350 14,730 15,000 15,000 0.12%
Total Public Safety 5,839,550 2,929,460 6,014,550 6,014,5501 47.00%
Public Works:
Street Maintenance** 1,530,200 633,556 1,252,950 1,252,950 9.79%
Snow Removal 285,700 189,697 277,750 277,750 2.17%
Equipment Services 252,750 124,441 185,500 185,500 1.45%
Engineering 173,350 102,572 166,850 166,850 1.30%
Total Public Works 2,242,000 1,050,266 1,883,050 1,883,050+ 14.71%
Culture&Recreation:
Parks Maintenance 807,450 420,510 927,350 927,350 7.25%
Recreation 718,600 357,891 731,950 731,950 5.72%
Sr.Citizen Programs 188,050 102,409 193,350 193,350 1.51%
Total Culture&Recreation 1,714,100 880,810 1,852,650 1,852,6501 14.48%
Transfers Out 44,800 - 60,000 60,000' 0.47%
Total General Fund Expenditures 12,836,950 6,434,545 12,797,350 12,797,350! 100.00%
General Fund Gap Before Adjustments: (200,000) 138,620 (43,600) 9,989
Revenue Adjustments
Transfer-in(EDA/H RA staff alloc.) 12,100 12,100
Expenditure Adjustments
Projected Total Budget Gap After Adjustments (200,000) 138,620 (31,500) 22,089
Notes:
a)Total Tax Levy of$9,875,631
b)Total Tax Levy of$9,929,235 based on estimated levy limits
*=Contigency is$50,000 less employee turnover rate.5%(2013)1%(2014)
**=Sealcoating contract moved to pavement management fund(franchise fee)
Actual Estimate Levy Limit
2013 2014 Difference 2014
General Fund 9,203,085 9,203,085 9,256,689
Library 63,100 63,100 63,100
Surface Water Management 50,000 50,000 50,000
Debt Service 643,497 371,459 (272,038) 371,459
Economic Development Tax Abatement 216,083 187,987 (28,096) 187,987
Total 10,175,765 9,875,631 (300,134)1 9,929,235
C:\Users\miller\App Data\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\GWL3179K\2014 Summary Budget
CITY OF ELK RIVER
2014 BUDGET
GENERAL FUND REVENUES
2013 2014 %
DESCRIPTION BUDGET REQUESTED Change
Taxes
Ad Valorem 9,203,100 9,203,100 0.00%
Gravel 84,000 125,000 48.81%
Total Taxes 9,287,100 9,328,100 0.44%
License&Permits
Liquor 61,500 62,000 0.81%
Amusement 1,000 1,400 40,00%
Cigarette 3,000 3,000 0.00%
Apartment 25,000 27,000 8,00%
Mining 21,000 21,000 0.00%
Garbage Hauler 1,900 2,000 5.26%
Other Business 17,000 16,500 -2.94%
NPDES Permit 2,500 5,000 100.00%
Building Permit 220,000 230,000 4.55%
Plumbing/Heating Permit 190,000 190,000 0.00%
Permit Surcharge 500 2,000 300.00%
Animal License 4,500 6,000 33.33%
Parking Permit 2,000 1,500 -25.00%
Other Non Business 8,500 8,500 0,00%
Total Licenses&Permits 558,400 575,900 3.13%
Intergovernmental Revenue
Federal Grant 2,300 - -100.00%
Market Value Credit - - #DIV/0!
PERA Aid 14,000 14,100 0.71%
Police Aid 210,000 210,000 0.00%
Police Training Reimb. 11,100 11,400 2.70%
State Aid Street Maint, 287,600 - -100,00%
State Crime Prevention Grant 20,000 30,000 50.00%
Other State Grants(vest) 600 2,400 300.00%
Other Local Grants - - #DIV/01
Total Intgvtl.Revenue 545,600 267,900 -50.90%
Charges for Services
Planning&Zoning Fees 15,000 12,000 -20.00%
Plan Check Fees 85,000 90,000 5.88%
Special Assmt. Search 1,000 1,000 0.00%
Sale of Maps/Copies 2,600 2,600 0.00%
Reimb. For Gen Govt Sery 4,000 4,000 0.00%
Lockout Fees 7,500 7,500 0.00%
Reimb.For Police Services 2,000 4,000 100.00%
School Liaison 75,000 75,000 0.00%
Animal Impound 3,500 3,500 0.00%
Fire Contracts 201,000 201,000 0.00%
Fire Inspections - 14,000 #DIV/01 lst year esi
Fire Calls 3,000 4,000 33.33%
Street Services 30,000 29,000 -3.33%
I
Engineering Services Reimb. 104,900 87,350 -16.73%
Sr.Center Activities - 15,050 #DIV/01
Recreation Fees 126,000 125,000 -0.79%
Park Fees/Bldg Rent 23,100 23,200 0.43%
Sewer Inspection Fee 3,000 4,900 63,33%
Contractor License Check 400 400 0.00%
Total Charges for Service 6871000 703,500 2.40%
Fines
Court 115,000 110,000 -4.35%
Parking 12,000 12,000 0.00%
Ordinance Violations 200 200 0.00%
Total Fines 1271200 122,200 -3.93%
Other Revenue
Interest Income 100,000 85,000 -15.00%
Refunds&Reimb. 66,500 70,000 5.26%
Contributions 25,000 15,000 -40.00%
Miscellaneous 6,000 6,000 0.00%
Total Other Revenue 197,500 176,000 -10.89%
Transfers In
Landfill 35,000 35,000 0,00%
Capital Outlay Reserve 112,900 200,000 77,15%
NSP/RDF Reserve 39,500 39,500 0100%
Development Fund 48,600 48,600 0.00%
WWTS 100,000 100,000 0.00%
Liquor 330,000 363,000 10.00%
ERMU 500,000 725,900 45.18%
EDA 25,000 32,250 29,00%
HRA 18,150 23,050 27.00%
Garbage/Other 25,000 25,000 0,00%
Total Transfers In 1,234,150 1,592,300 29.02%
Use of Fund Balance 200,000 - -100.00%
TOTAL GENERAL FUND REVENUES $ 12,836,950 $ 12,765,900 -0.55%
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CITY OF ELK RIVER
2014 BUDGET
GENERAL FUND EXPENDITURES
2013 2014
Description BUDGET REQUESTED CHANGE
4101 FULL TIME SALARIES 6,318,050 6,569,650 3.98%
4102 OVERTIME 179,100 180,100 0.56%
4103 PART TIME SALARIES 760,100 751,450 -1.14%
4104 PERA CONTRIBUTIONS 695,350 746,650 7.38%
4105 FICA CONTRIBUTIONS 288,750 295,600 2.37%
4106 OTHER RETIREMENT CONTRIBUTIONS 30,000 30,000 0.00%
4107 MEDICARE CONTRIBUTIONS 100,800 105,450 4.61%
4108 EMPLOYER CONTRIBUTION FOR INSURANCE 812,350 823,650 1.39%
4109 WORKERS COMPENSATION 141,700 177,550 25.30%
TOTAL PERSONAL SERVICES 9,326,200 9,680,100 3.79%
4201 OFFICE SUPPLIES 61,700 52,400 -15.07%
4212 FUELS&LUBES 276,500 273,650 -1.03%
4217 UNIFORM ALLOWANCE 48,900 53,650 9.71%
4219 OPERATING SUPPLIES 637,150 637,000 -0.02%
4221 EQUIPMENT PARTS 51,000 49,650 -2.65%
4226 STREET SIGNS 35,850 32,600 -9.07%
TOTAL SUPPLIES 1,111,100 1,098,950 -1.09%
4301 AUDIT FEES 18,300 18,450 0.82%
4304 LEGAL FEES 228,000 218,000 -4.39%
4319 PROFESSIONAL SERVICES 117,850 119,050 1.02%
4321 TELEPHONE 75,900 75,650 -0.33%
4322 POSTAGE 19,600 21,150 7.91%
4331 TRAVEL/CONFERENCES/SCHOOLS 122,000 151,750 24.39%
4334 CAR ALLOWANCE 4,800 4,800 0.00%
4349 ADVERTISING/MARKETING 32,400 31,150 -3.86%
4359 PUBLISHING 28,850 36,000 24.78%
4361 PROPERTY/AUTO/LIABILITY INSURANCE 131,450 139,450 6,09%
4389 UTILITIES 158,300 153,950 -2.75%
4401 BLDG REPAIR/MAINT SERVICES 102,550 98,850 -3.61%
4404 EQUIP REPAIR/MAINT SERVICES 273,750 281,600 2.87%
4409 CONTRACTUAL SERVICES 541,850 222,800 -58.88%
4412 BUILDING RENT 1,600 1,650 3.13%
4415 EQUIPMENT RENTAL 21,500 22,100 2.79%
4417 UNIFORM RENTAL 7,700 7,950 3.25%
4433 DUES&SUBSCRIPTIONS 34,450 40,200 16.69%
4437 TAXES&LICENSES 450 450 0.00%
4438 CREDIT CARD FEES 8,600 7,100 -17.44%
4440 MISCELLANEOUS 62,050 64,250 3.55%
4460 EQUIPMENT REPLACEMENT CHARGE 250,000 241,950 -3.22%
TOTAL OTHER SERVICES&CHARGES 2,241,950 1,958,300 -12.65%
CAPITAL OUTLAY 112,900 - -100.00%
TRANSFER OUT 44,800 60,000 33.93%
TOTAL GENERAL FUND EXPENDITURES 12,836,950 12,797,350 -0.31%
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City of Elk River
2014 Budget Schedule
May 6, 2013 Budget forms and instructions to department directors
June 3, 2013 Department Director proposed budgets due to finance department
June 2013 Staff budget meetings with City Administrator and Finance Director
July 1, 2013 General budget discussion on tax levy,goals, staffing and other
Policy items.
July 15, 2013 Presentation of Community Development and Operations, Finance,
Information Technology, and Building Maintenance budgets to
Council
August 5, 2013 Presentation of Administration, Cable TV,Mayor& Council, Police,
Legal, Human Resources, Parks Maintenance and Library budgets to
Council
August 12, 2013 Presentation of Parks and Recreation, Streets,Environmental,
Landfill budgets and Equipment Replacement Fund budgets to
Council
August 19, 2013 Presentation of Fire and Building Safety budgets to Council
September 3, 2013 Council adopts maximum property tax levy
September 9, 2013 Presentation of the Liquor, Garbage and Wastewater budgets
September 15, 2013 Certify maximum property tax levy to Sherburne County
October/November 2013 Final adjustments/budget revisions and review Capital Improvement
Plan (CIP) funds/projects
December 2, 2013 City Council adopts the final 2014 budget and property tax levy
December 16, 2013 City Council adopts the 2014-2018 CIP
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