06-11-2103 PC MIN MEETING OF THE ELK RIVER PLANNING COMMISSION
• HELD AT ELK RIVER CITY HALL
TUESDAY,JUNE 11, 2013
Members Present: Chair Anderson,Commissioners Eric Johnson,Jeremy Johnson,Mike
Keefe,Mike Keller and Konietzko
Members Absent: Commissioner Westberg
Staff Present: Cal Portner,City Administrator;Jeremy Barnhart,Deputy Director CODD,
Chris Leeseberg,Planner/Park Planner;Debbie Huebner,Recording
Secretary
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Planning Commission
was called to order at 6:42 p.m. by Chair Anderson.
2. Consider 6/11/13 Planning Commission Agenda
MOVED BY COMMISSIONER ERIC JOHNSON AND SECONDED BY
COMMISSIONER JEREMY JOHNSON TO APPROVE THE JUNE 11,2013
PLANNING COMMISSION AGENDA WITH THE FOLLOWING CHANGE:
- MOVE ITEM 6.1 TO BEFORE ITEM 4.1
MOTION CARRIED 6-0.
3. Consider April 9,2013 Minutes
MOVED BY COMMISSIONER ERIC JOHNSON AND SECONDED BY
COMMISSIONER JEREMY JOHNSON TO APPROVE THE APRIL 9,2013
PLANNING COMMISSION MINUTES. MOTION CARRIED 6-0.
6.1 Council Liaison Role
City Administrator Cal Portner explained that the City Council is reviewing a policy to
address the role of the City Council liaison position on various commissions and boards.
The draft policy includes activities such as attendance at meetings, and participation in
discussions at meetings,while not advocating a particular position on an issue. He noted that
the draft policy would not prohibit a councilmember from providing personal testimony on
an issue,after publicly removing themselves from the liaison role and speaking as a resident.
Mr. Portner noted that in researching other communities staff found that the council liaison
position varies,with some cities allowing them a voting role. He asked for feedback from
the Planning Commission to take to the City Council.
•
Planning Commission Minutes Page 2
June 11,2013
Commissioner Eric Johnson stated that he liked the idea of the councilmember liaison •
having input and providing direction,but he did not feel they should vote. Commissioner
Keefe concurred.
Chair Anderson stated that he liked the idea of being able to use the council liaison as a
resource to provide an opinion or history on a particular issue,and he felt they would
provide a conduit between the Planning Commission and City Council.
Mr. Portlier stated he would take the Commission's comments back to the City Council for
their consideration.
4.1 Request by Tim Pomerleau for a Conditional Use Permit PUD (Kliever Lake Fields 4th, Case
No. CU 13-06
4.2 Request by Tim Pomerleau for a Zone Change from R3 to PUD,Case No. ZC 13-03—
Public Hearing
4.3 Request by for Preliminary Plat approval(Kliever Lake Fields 4th),Case No.P 13-01
The staff report was presented by Jeremy Barnhart. Staff recommended approval of the
three requests with the 11 conditions listed in the staff report.
Commissioner Keller asked what the exterior requirements were. Mr.Barnhart stated that
the requirements include 25% stone,with a maximum of 60%vinyl. He stated that the plan
meets the requirements.
Chair Anderson opened the public hearing.
John Tilton, 18026 Fillmore Street,asked what the separation was between the homes. Mr. •
Barnhart stated there is a minimum of 10 feet separation required. Mr.Tilton stated he was
concerned they would lose guest parking. He also had concerns that the PUD zoning would
allow more density in the future. Mr.Barnhart stated that a project would still need to go
through the Conditional Use Permit process.
There being no further public comment, Chair Anderson closed the public hearing.
Commissioner Mike Keller asked were the additional recommended landscaping would be
located. Mr.Barnhart stated it would be on the north portion of the site.
MOTION BY COMMISSIONER KONIETZKO AND SECONDED BY
COMMISSIONER ERIC JOHNSON TO RECOMMEND APPROVAL OF THE
REQUEST BY TIM POMERLEAU FOR A CONDITIONAL USE PERMIT,
CASE NO. CU 13-06. MOTION CARRIED 6-0.
MOTION BY COMMISSIONER KELLER AND SECONDED BY
COMMISSIONER KONIETZKO TO RECOMMEND APPROVAL OF THE
REQUEST BY TIM POMERLEAU FOR A ZONE CHANGE FROM R3 TO PUD
(KLIEVER LAKE FIELDS 4TH), CASE NO.ZC 13-03. MOTION CARRIED 6-0.
MOTION BY COMMISSIONER ERIC JOHNSON AND SECONDED BY
COMMISSIONER KEEFE TO RECOMMEND APPROVAL OF THE REQUEST
BY TIM POMERLEAU FOR APPROVAL OF THE PRELIMINARY PLAT OF
KLIEVER LAKE FIELDS 4TH ADDITION,WITH THE FOLLOWING •
CONDITIONS:
Planning Commission Minutes Page 3
June 11,2013
• 1. THE PROPERTY SHALL BE REZONED TO PUD AND A PLANNED
UNIT DEVELOPMENT AGREEMENT SHALL BE AGREED TO.
2. THE DEVELOPMENT SHALL MEET ALL APPLICABLE FIRE CODES.
THE FIRE CHIEF SHALL VERIFY THE LOCATION OF ALL FIRE
HYDRANTS,AND MAY REQUIRE ADDITIONAL HYDRANTS
NECESSARY TO PRESERVE THE HEALTH AND SAFETY OF THE
RESIDENTS.
3. A COMMON PLATTED LOT SHALL BE PROVIDED TO COVER ACCESS
DRIVES, GREEN AREAS,AND UTILITIES. A BLANKET DRAINAGE
AND UTILITY EASEMENT SHALL COVER THIS LOT.
4. A NPDES PERMIT IS REQUIRED PRIOR TO FINAL APPROVAL OF
CONSTRUCTION DRAWINGS.
5. LANDSCAPING IMPROVEMENTS SHALL BE MADE AS
RECOMMENDED IN STAFFS EXHIBIT A.
6. UTILITY CONNECTIONS SHALL BE MADE AS RECOMMENDED IN
STAFFS UTILITY RECOMMENDATION,EXHIBIT B
7. UTILITY ABANDONMENT PLAN SHALL BE APPROVED BY THE CITY
ENGINEER.
8. A LETTER OF CREDIT IN THE AMOUNT OF 100% OF THE COST OF
THE LANDSCAPING AND UTILITY IMPROVEMENTS SHALL BE
SUBMITTED PRIOR TO THE RELEASING OF THE FINAL PLAT FOR
RECORDING.
9. ALL REQUIRED SUBDIVISION SHALL BE PROVIDED IN AN
ELECTRONIC FORMAT (.DWG FILE)AS REQUIRED BY THE CITY
• ORDINANCE AND LAND USE APPLICATION PRIOR TO RECORDING
OF THE PLAT.
10. THIS APPROVAL OF THE PRELIMINARY PLAT SHALL EXPIRE AFTER
1 YEAR,UNLESS THE PROPERTY OWNER OR OWNER'S AGENT HAS
SUBMITTED A FINAL PLAT OR LETTER OF REQUEST FOR
EXTENSION.
11. SATISFACTION OF THE EASEMENT VACATION ISSUE AS PART OF
KLIEVER LAKE FIELDS 3RD ADDITION TO THE SATISFACTION OF
CENTERPOINT ENERGY.
MOTION CARRIED 6-0.
4.4. Request by Todd Bialon/Jarvis LLC for Conditional Use Permit, 16112 Jarvis St. NW,Case
No. CU 13-07—Public Hearing
The staff report was presented by Chris Leeseberg. Mr.Leeseberg noted that staff is
recommending 16 trees.
Commissioner Eric Johnson asked why staff is not requesting more trees. Mr.Leeseberg
explained that based on the fact that this is an existing business, staff feels 16 trees is
appropriate. Chair Anderson also noted that through past experience,property owners have
a difficult time establishing vegetation in this area due to the soils.
Chair Anderson opened the public hearing. There being no public comment, Chair
Anderson closed the public hearing.
Planning Commission Minutes Page 4
June 11,2013
MOTION BY COMMISSIONER ERIC JOHNSON AND SECONDED BY •
COMMISSIONER JEREMY JOHNSON TO RECOMMEND APPROVAL OF
THE REQUEST BY TODD BIALON—JARVIS LLC,FOR A CONDITIONAL
USE PERMIT, CASE NO. CU 13-0,WITH THE FOLLOWING CONDITIONS:
1. ALL OUTDOOR STORAGE AREAS SHALL BE SURFACED WITH AN
APPROVED SURFACE AND SHALL BE SETBACK A MINIMUM OF 10
FEET FROM ALL PROPERTY LINES.
2. ALL OUTDOOR STORAGE SHALL BE SCREENED BY FENCING,
STRUCTURES,LANDSCAPING,OR A COMBINATION THEREOF.
3. ALL CHAIN LINK FENCING SHALL HAVE OPAQUE SLATS UNLESS
OTHERWISE NOTED.
4. FENCING ALONG THE EAST PORTION OF THE OUTDOOR STORAGE
AREA SHALL BE A SOLID PRIVACY FENCE.
5. ALL STORAGE OF EQUIPMENT,VEHICLES AND MATERIALS SHALL
BE CONTAINED WITHIN THE FENCED AREA ON AN APPROVED
SURFACE.
6. THE PARKING/DRIVE AREA SHALL BE DEFINED WITH B612
CONCRETE CURBING AND NON-DRIVE AREAS SHALL BE
RETURNED TO GRASS.
7. ALL ACCESS POINTS SHALL HAVE A CONCRETE APRON INSTALLED.
8. A LANDSCAPE PLAN SHALL BE PREPARED THAT PROVIDES 16 TREES
IN THE FRONT YARD AND ALONG THE EAST PROPERTY LINE. A
LANDSCAPE PLAN SHALL BE SUPPLIED TO THE CITY FOR REVIEW
AND APPROVAL.
MOTION CARRIED 6-0. •
5. General Business -None
6.2 Pledge of Allegiance
After discussion,there was no consensus on whether or not to recite the Pledge of
Allegiance at Planning Commission meetings. This issue will be discussed at a future
meeting when the full Commission is present.
7. Adjournment
There being no further business,MOVED BY COMMISSIONER JOHNSON TO
ADJOURN THE MEETING.
The meeting of the Elk River Planning Commission adjourned at 7:30 p.m.
Minu :lo repare. . D .bie Huebner.
.Tina Allard
City Clerk r
Dana Anderson,Chair •
Planning Commission