3. HRSR 08-26-2013 El REQUEST FOR ACTION
River
TO ITEM NUMBER
Housing and Redevelopment Authority 3.
AGENDA SECTION MEETING DATE PREPARED BY
August 26, 2013 Brian Beeman,Director of Economic
Development
ITEM DESCRIPTION REVIEWED By
Discuss 2014 HRA Budget&Budget Goals for adoption at the Jeremy Barnhart, Deputy Director,
September 3 Regular HRA meeting. Community Operations and
Development Director
REVIEWED BY
ACTION REQUESTED
Information presented for discussion only. Action is to be taken at the September 3 HRA meeting.
BACKGROUND/DISCUSSION
As part of the budget process, staff envisions annual budget workshops going forward, to allow for
informal discussions regarding the goals and objectives,major projects, and other items influencing the
HRA budget.
To this end, staff has prepared a draft budget that attempts to address several of the goals outlined in the
strategic plan, downtown plan, the City's vision worksheet, and recent HRA discussion.
In order to meet the September budget adoption deadline,which is September 15, 20013, the HRA will
need to approve the 2014 budget at the September 3 regular meeting.
Attachments
• HRA 2014 Budget Goals
• City Vision 2014
• 2013-2016 EDA/HRA Strategic Plan
• HRA 2014 Proposed Budget
• EDA Budget Worksheet
irriERE ® i 1
NATURE
Department Performance Measures & Goals for 2014
Department: HRA
Completed by: Brian Beeman
Date: August 26, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Maximize Small Cities Dev.Grant by
rehabing at least 6 properties Pre Application 3
Contact at least 3 businesses
identified in the market needs analysis 3
once study is completed
Contact Lions Park Apartments to
rehab building through Small Cities
Dev.Grant by fall 2014
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
HRA:Conduct historic context study Mississippi Connections Priority Projects $20,000.00 Consultant
for blocks north of Hwy 10
Complete Market Needs Analysis Mississippi Connections Priority Projects $20,000.00 Consultant
(Highly desireable business)
Create program for rehabilitation of CMHP,SCDP leverage
downtown housing and commercial Mississippi Connections Priority Projects $200,000.00 funds
properties
Introduce public art;destination type City Vision Worksheet Beautification $10,000.00
amenity
City of Elk River 2013-2014 Goals
Abounding in natural beauty,Elk River is a vibrant,historic rivertown that
promotes an active lifestyle in an innovative and involved community offering
Goal:Innovation-Develop new programs and services to meet the needs of the community
Action Steps Tasks
Resurvey residents;Establish a metric system for the evaluation of city
Evaluate existing programs;Eliminate services no longer valuable as once was;Review programs
Al All Departments
programs and services for three tests:1.Required/Mandated/core service,2.Quality of Life,3.
Service that others provide
A2 Redefining government Employee development and retention,customer service training
as customer service All Departments
A3 ERMU/Directors/
Foster collaborative Develop district energy,Job shadowing,IT collaboration Finance
A4 opportunities City day at ER schools Administration?
Shift more talking to online. Engineering blog for street assessments excellent
AS Communication
Enhance communication example
A6 Single source for newspaper/uniform comments Communication
A7 Explore and develop Review programs to protect and enhance existing commercial property and
housing stock Economic Development
new programs and Conservation Improvement programs:refrig harvest,LED holiday lighting
A8 services contest,energy audits,etc. Environmental
Goal:Community Development-Enhance and Expand community involvement and public participation through a
variety of innovative outlets
Action Steps Tasks
B1 Independent review of communication practices Communication
B2 Evaluate,Enhance and Statistically significant survey to compare against benchmark established by Administration
expand communication 2010 survey and drill into specific areas(See also Al)
Shifting more talking to online. Engineering blog for street assessments
B3 Communication
excellent example,evaluate website
City Day at Schools,Community Education:walking tours,history,water Administration,
64 Enhance and Expand and quality,city stuff Environmental
diversify public
B5 education and outreach Celebrate/promote national and state wide professional weeks. (e.g.Public
Power week,National Planning month...) All
B6 Define/establish a program and policies to support/administer special events
hosted by others Parks and Recreation
Parks/Econ
B7 Build Community Spirit Expand and enhance events(downtown) Development
B8 Explore History Day,art promotion Environmental
B9 Recognize community successes(internally and externally) All
B10 Engage younger populations Parks
B11 Develop tree ordinance CODD
B12 Promote community Inject/preserve nature in visible ways CODD
B13 brand Promote interaction with rivers Parks
B14 Increase volunteerism Implement Volunteer program: Seek opportunities within each department Parks
Goal:Beautification-Have attractive,welcoming streetscapes at City entrances and primary corridors. Enforce Zoning
Ordinances
Action Steps Tasks
Cl Prepare plans to improve primary intersections with landscaping,lighting,and
hardscaping coDo
C2 Improve,revitalize,and Renovate Orono Park Parks
Improve visual impact into King Avenue Parking lot,Planters downtown CODD
C3 invest in streetscaping
Introduce public art;Destination-type amenities Econ Development
C4 along primary corridors
CS and entrances Implement median and streetscape design and maintenance standards streets
C6 Increase maintenance of Hwy 10/169 CORD
C7 Actively enforce zoning and signage standards on primary corridors Code Enforcement
C8 Review design standards for all development types Planning
C9 Improve water quality When employing BMP,consider aesthetic component CODD
C10 Provide consistent and
expanded signage Review all public signs,make improvements as necessary CODD
Goal:Opportunities-Foster a pro-business atmosphere that provides incentives and other opportunities for new and
existing business growth
Action Steps Tasks
Dl Position land for Complete mining area study
development Planning
D2 Facilitate development ID opportunities to expand Industry/jobs,in particular data centers.Develop a
and redevelopment to business recruitment strategy plan Econ Development
support rapidly changing
D3 technological advances Explore Fiber Optic expansion via incentives:NEBC,Business parks
Econ Development
Conservation improvement programs:Technology,rebates,audits,design
D4 promote and amend assistance
Environmental
existing programs and
D5 services Evaluate objects of Project Conserve;utilize existing programs or redirect
funds to other opportunities Environmental
D6 Address the housing Implement findings and recommendations of 2012 housing study Econ Development
needs of current and
D7 future Elk River Review opportunities for historic,culturally significant districts;establish
residents programs to assist low income/work force housing reinvestment Environmental
Goal:Planning and Positioning. Employ resources toward long range benefit to the community.
Action Steps Tasks
El Complete the Comprehensive Plan update Planning
E2 Complete the Park Master Plan Parks
E3 Complete a communication plan Administration/commu
_ Complete nications
E4 comprehensive plans Implement FAST zoning Planning
ES Acquire parcels necessary for the implementation of approved plans and
_ studies. Economic Development
E6 Adhere to plans and studies All
E7 Frequent review of pending/new legislation. Develop policy to comment on
said legislation Adminstration
Administration/commu
E8 Legislative advocacy legislative g oals meetin g with le g islators
nications
E9 Participate in industry agencies. E.g.MMUA,APPA,MRWA,MCFOA,LMNC,
APA,MFSCA,MPWA,MNAPA... All
E10 Preservation of assets Complete facility feasibility study/studies to maximize utilization of assets Parks/Finance/Administ
ration
Ell Establish an employee development program Directors/HR
Employee development
E12 and retention Encourage growth in Leadership ER Parks
E13 Expand city services to provide uniform electric utilities service to all residents
of city through organized electric service territory acquisition ERMU
[14 Positioning to improve Seek partnerships and collaboration to acquire Houlton property Parks
Ely services and value to Improve terms and/or supplier for wholesale power contract ERMU
community
E16 Promote and highlight successful programs and efforts by employees and Administration
employee teams that reflect positively on Elk River and on public servants
BUSINESS DEVELOPMENT
Attract new businesses and support existing businesses to increase the city's industrial tax base,
commercial tax base and employment base.
INDUSTRIAL STRATEGIES
➢ Promote available sites,encourage business retention and expansion to grow existing
light industrial base with business recruitment/attraction techniques
➢ Diversify economic base to include professional services,corporate campuses,energy-
related companies, and technology businesses
➢ Review existing programs, resources, and services and recommend improvements to
increase competitive advantage and support goals
➢ Explore creative economic development collaborations
➢ Utilize Energy City and its tools to recruit new and assist existing businesses
COMMERCIAL STRATEGIES
➢ Promote available sites,encourage business retention and expansion to grow existing
commercial base with business recruitment/attraction techniques
➢ Diversify economic base to include a wide variety of retail and service industries,as well
as additional fine dining opportunities
➢ Review existing programs, resources, and services and recommend improvements to
increase competitive advantage and support goals
➢ Explore creative economic development collaborations
➢ Enhance commercial district through business recruitment and activities
ACTION STEPS
• Complete minimum of one BRE visit a month (manufacturers and top employers)and distribute
Business Finance Toolkit,Available Sites,Community Profile, Energy City Brochure, Business
Recycling Toolkit and other pertinent information.
• Promote available sites through exhibits at various expos(minimum 2x/yr.)
• Utilize 171st FAST implementation plan to create a marketing piece for Nature's Edge Business
Center and an annual redevelopment action plan to monitor progress of implementation
• Partner with ERMU to identify applicable rebates for available city-owned property
• Promote applicable incentives through direct mailings(minimum 3x/yr.)
• Promote Elk River to the restaurant industry through website
(www.elkrivermn.gov/restaurants), direct mailings, Constant Contact email blasts and other
marketing venues
• Partner with Elk River Area Chamber of Commerce to coordinate Chamber goals with economic
development goals through various implementation tasks
• Utilizing economic development publications make contact with businesses looking to expand,
relocate, etc.
• Review Micro Loan Program and recommend improvements to increase competitive advantage
and support goals
• Partner with ECC and ERMU to explore a joint incentive to attract energy-related technology
businesses
• Partner with local schools and manufacturers to hold quarterly meetings to encourage students
to explore a career in manufacturing through plant tours,youth apprenticeship programs,
energy city tours and programs, and job shadowing
• Launch a powerful website for the Elk River Economic Development Department
• Demonstrate support for existing manufacturers and raise awareness regarding their impact on
the community through various promotional activities and tours during Minnesota
Manufacturers Week
• Identify target industries (e.g. data centers,energy-related companies,fine dining
establishments,etc.)and create specific marketing pieces to identify advantages and programs
to assist in business recruitment
• Host quarterly Manufacturers'Connection events with local manufacturers to promote financial
incentives, resources and relevant topics to promote business retention and appreciation
• Build a targeted industry and trade media databases and send press releases 6x per year.
• Produce an energy conservation best-practices brochure to provide to businesses
• Coordinate with Energy City to plan and market energy city events e.g. Energy City Business of
the Year
• Partner with Energy City and the Streets Department to promote proper disposal of Fats,Oils
and Grease through videos,flyers,emails,social media,and other media
REHABILITATION AND REDEVELOPMENT
Undertake strategies that facilitate rehabilitation and redevelopment of aging commercial, industrial
and residential areas to ensure private reinvestment and sustainability.
COMMERICAL/INDUSTRIAL STRATEGIES
➢ Maintain a listing of available commercial/industrial sites
➢ Promote available sites through various marketing initiatives
➢ Identify and examine potential areas for revitalization
➢ Review existing programs, resources, and services and recommend improvements to
increase our competitive advantage and support goals
➢ Enhance downtown commercial district through business recruitment and people-
generating activities
ACTION STEPS
• Update windshield survey quarterly and post on website
• Feature available property in quarterly'Energized by Development' electronic newsletter
• Promote www.elkriversites.com on billboard 1x/yr. (changed quarterly)
• Partner with downtown business association and civic groups to promote existing and explore
new downtown activities
• Partner with Elk River Area Arts Alliance to explore funding concepts for an arts center within
the downtown study area
• Create and distribute a survey to businesses to identify recommended improvements to existing
programs, resources and services, in addition to identifying preferred methods of
communication to improve Elk River business climate
• Identify current property owners' and businesses' interest in redevelopment efforts both north
and south of HWY 10 and in 171st Focused Area Study area
• Create a redevelopment policy regarding capitalizing the HRA development fund and identify
parameters for purchasing parcels
• Create and distribute comprehensive business directory to promote downtown Elk River
• Partner with the Elk River Area Chamber of Commerce to hold annual event to promote
economic development resources and incentives(Juice Up Your Morning, Chamber luncheon,
Money Breakfast,etc.)
• Create a short video promoting available sites and applicable initiatives to distribute through
social media outlets,constant contact and website
RESIDENTIAL STRATEGIES
➢ Maintain listing of vacant/foreclosed properties
➢ Address housing gaps with Comprehensive Housing Market Study recommendations
➢ Proactively review neighborhoods annually to ensure all home are properly maintained
through the code enforcement process
➢ Seek and promote available programs to improve existing housing stock and incentivize
homeownership
➢ Provide educational opportunities regarding foreclosure prevention and housing
assistance programs
ACTION STEPS
• Continue to work with applicable departments and entities to maintain internal foreclosure
tracking spreadsheet
• Distribute MN Home Ownership Center foreclosure prevention, Energy City conservation
brochure,and Elk River Housing Toolkit information to local lenders, realtors,churches, non-
profits, builders,etc. (minimum 4x/yr.)
• Partner with staff to devise a neighborhood inspection plan to ensure all homes are properly
maintained through the code enforcement process
• Utilize housing intern to research programs available to Elk River residents to improve existing
housing stock and incentivize homeownership
• Partner with North Metro Realtors Association to explore the creation of in house housing
programs(down payment assistance, housing rehab,etc.)
• Partner with applicable non-profits(MNHOC,Tri-CAP,etc.)to hold educational events to
promote foreclosure prevention and housing programs(minimum 2x/yr.)
• Identify a partner housing organization to fund and support a selective housing removal and
rebuilding program
• Host an annual Realtors' Day to educate realtors about the programs, processes and amenities
offered by the city
COMMUNITY BRAND
Utilize community brand strategies to effect necessary changes to strengthen and enhance community
image
STRATEGIES
➢ Continue to implement and enhance marketing plan that reflects the Powered by
Nature brand, identifies desired target market(s),and complements other local efforts
to promote the community internally and externally
➢ Maintain existing and build new community support for the Powered by Nature brand
➢ Establish benchmarks for performance measurement
ACTION STEPS
• Work with area businesses and civic organizations to incorporate brand into their marketing
strategies through presentations(minimum 6x/yr.)
• Create PbN logos for area businesses and civic organizations(minimum 6x/yr.)
• Meet with each city department to ensure all documents(staff reports,applications, business
cards, presentations, letterhead, etc.) adhere to brand guidelines as outlined on SharePoint
• Maintain poweredbynature.blog.com site(minimum 3x/wk.)
• Distribute window clings and larger windows signs of the logo
• Distribute brochures explaining the brand to residents to municipal liquor stores,Guardian
Angels, Pullman Place,Sherburne County, local banks,Chamber of Commerce, local hotels, etc.
• Utilize community brand throughout the new Economic Development and citywide website
• Promote the brand, engage residents, and distribute materials at expos(3x per year) and at
events such as Realtors' Day, Leadership Elk River,and Manufacturers Connection
• Create profiles on first-tier business owners in Synchronist—a tracking software used to record
information on local businesses and visits
• Launch an online marketing campaign through pay-per-click and keyword advertising
• Benchmark the impact of the Powered by Nature brand with data from Google Analytics and a
search engine optimization analysis.
TRANSPORTATION
Advocate and support proactive planning for improvements to the local and area transportation system
in a way that will support existing businesses and complement new economic growth.
STRATEGIES
➢ Advocate regional and local transportation improvements
➢ Encourage transportation improvements as part of redevelopment/development
opportunities
➢ Support efforts to leverage local funds with state/federal resources
ACTION STEPS(submitted by City Engineer)
• Increase contact with legislators for state highway transportation improvements
• Complete low cost/high benefit enhancements to improve traffic flow through the existing
street intersections
• Advocate for the continued use and expansion of Northstar commuter rail service.
• Continue implementation of transportation improvements as detailed in the 171st Focused Area
Study
• Assure all proposed development improvements are consistent with our local and regional
transportation plans.
• Leverage State and Federal investment for mobility improvements to TH 169 and TH 10 with the
already spent local dollars for the planning of improvements to these sections.
• Evaluate all available grant opportunities to determine if the local matching amounts are a cost
effective and feasible solution to support our objectives and strategies.
2014 BUDGET DETAIL SHEET
Dept: Housing&Redevelopment Authority
Acct. Explanation/Detail of Supplies or Services 2012 2013 BUDGET 2014 BUDGET 2015 BUDGET
No. Actual Detail I Total Detail I Total Detail I Total Comments:
PERSONAL SERVICES
4101 Regular Pay 51,230 54,350 56,450 59,900
Intern to assist housing,market study,historic context study
consultant in providing information,policy/GIS mapping,
foreclosure/blight inventory,downtown projects,research
studies,historical study/implementation,Strategic Plan
4103 Part Time Pay 20,000 8,000 8,000 implementation,etc.60%$12,000 EDA/40%$8,000 HRA
4104 PERA 3,691 3,950 4,100 4,350
4105 FICA 2,908 4,600 3,500 3,700
4107 Medicare 690 1,100 800 850
4108 Insurance 7,163 7,450 9,000 9,450
4109 Workers Comp 316 350 400 400
TOTAL PERSONAL SERVICES 65,998 91,800 82,250 86,650
SUPPLIES
4201 Office Supplies
(shared with EDA)
TOTAL SUPPLIES
OTHER SERVICES&CHARGES
4304 Legal Fees 1,584 10,000 10,000 10,000
Misc. 10,000 10,000 10,000
4319 Other Professional Services 28,059 30,000 60,400 25,400
Historic Context Study 20,000 Downtown Plan
This will tell us if,how big,and where hotel,banquet,fine
Redevelopment Market Study 20,000 dining is needed.All in Downtown Plan
Downtown Plan implementation 30,000 20,000 25,000 Signage,speakers,flower pots,benches,etc.
Administrative fees&handling,CMHP will write and
Small Cities Development Grant 400 400 administer housing grants for city
4322 Postage 257 7,000 7,000 7.000 7,000 7,000 7,000
4331 Travel,Conferences&Schools
(shared with EDA)
4349 Advertising/Marketing 1,149 15,000 15,000 15,000
Housing programs 10,000 10,000 10,000
Downtown Marketing-brand plan 5,000 5,000 5,000
4359 Publishing 165 5.000 5,000 5,000
Brochures to blight areas/owners/rehab homes info to market
Housing Program(s)Printing 5,000 5,000 5,000 the SCDP grant
4361 Insurance 1,311 1,500 1,500 1,500
Insurance(open meeting law/Property in the open) 1,500 1,500 1,500
4389 Utilities 133
Water/electric-ERMU
4401 Building Repair&Maint 6,431
716&720 Main
4409 Contractual Services 27,672 210,000 210,000
Grant leverage funds 200,000 200,000 Small Cities Development Grant leverage funds
City Vision:Beutifcation,Introduce Public Art,destination
Public Art 10,000 10,000 type amenity
4437 Taxes&Licenses 300 300 Current rate is$23 p/month to Sherburne County Auditor
Solid Waste Fees Downtown Parking 300 300
TOTAL OTHER SERVICES&CHARGES 66,761 68,500 309,200 274,200
CAPITAL OUTLAY
4530 Improvement Project Contract 174,815
DEBT SERVICE
4601 Principal
4611 Interest
TRANSFERS OUT 21,700 26,550 26,550
4720 Transfers
4721 General Fund 15,000 18,200 23,050 23,050 10%of Jeremy's salary split 40%$4,850 HRA&60%$7,250 E
4735 Economic Development Authority(shared expenses) 3,500 3,500 3,500 3,500 Shared costs to EDA to pay for administrative,supplies,etc.
TOTAL HOUSING&REDEVELOPMENT AUTHORITY 326,074 182,000 418,000 387,400
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