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5.10. PCSR 09-28-2004 Item # 5.10. City of Elk River MEMORANDUM TO: Planning Commission FROM: Scott Harlicker, Senior Planner DATE: September 28, 2004 SUBJECT: Case No. CU 04-27 Request by Phoenix Enterprises for Conditional Use Permit Request Consider a request by Phoenix Enterprises to construct an office building Location Lot 2, Block 2,Hillside Crossing Zoning/Land use PUD (Planned Unit Development) /HB (Highway Business) 60 Day Rule In order to comply with Minnesota Statute 15.99 (60 -Day Requirement), action must be taken on this request by October 30, 2004 Attachments • Location Map • Development Plans • Memo from the City Engineer Overview The applicant is proposing to construct a 12,900 square foot office building. The building will be located on the vacant lot between Coborns and the drainage pond in Hillside Memo to Planning Commission/CU 04-27 September 28,2004 Page 2 Crossing PUD.The lot is 2.54 acres in size.The Hillside Estates residential development abuts the lot on the east. Site Plan Access and parking The site plan includes 43 new parking spaces. A total of 65 parking spaces are required for the proposed building.There are 36 spaces available on the north side of the building, on the Coborns lot,which are available through a shared parking agreement. The one access to the site will be from the existing driveway.There are two connections to the existing parking on the south side of Coborns. The dumpster is located near the northeast corner of the building. It will be constructed of the same material as the building. The building will screen it from the majority of the parking area and the public street. Building Elevations The building will be L-shaped and one story tall. It is proposed to be brick on all sides with a vinyl border around the top. The building has a residential appearance.The entrances are highlighted with canopies and changes in the roof lines.The main entrance will be in the center of the building facing northwest;there are also secondary entrances on the north, west and south sides. Grading,Drainage and Utilities Grading, drainage and Utility issues are addressed in the City Engineer's memo. Landscaping The landscape plan complies with the landscape ordinance. The plan includes 23 trees with a mix of 12 overstory trees, 6 ornamental trees and 5 evergreen trees. The overstory trees are planted out front and along the south side of the building;the evergreen trees are planted around the dumpster enclosure to provide screening, and the ornamental trees are located on the east side of the building. The plan also includes foundation plantings. The landscape should include a note that says all landscaped areas shall be irrigated. Recommendation Staff recommends that the Planning Commission recommend approval of the conditional use permit with the following conditions: 1. All comments of the City Engineer are addressed 2. Cross access and parking easement are recorded between this property and Coborns 3. The dumpster enclosure shall be constructed of the same materials as the building. 4. All landscaped areas shall be irrigated. S:\PLANNING\Case Files\2004\CU 04-27 Phoenix Entp\CU04-27PC9-28.doc Q TRAILS LEGEND �� 198TH AVENUE EXISTING SIDEWALK 1 r FUTURE SIDEWALK mm000aoan0000000 EXISTING PAVED TRAIL �� FUTURE PAVED TRAIL �• . .. 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CU 04-27 PHOENIX ENTERPRISES S100 Llk ---- River 13065 Orono Parkway Elk River,MN 55330 September 22, 2004 File: 824330J-0240 Mr. Scott Harlicker Senior Planner City of Elk River 13065 Orono Parkway Elk River,MN 55330 RE: PROPOSED MEDICAL PROFESSIONAL BUILDING HILLSIDE CROSSING ADDITION Dear Mr.Harlicker: As requested,we have the reviewed the submittal package for the proposed medical professional building located on Lot 2, Block 2,Hillside Crossing Addition. The submittal package consisted of a site plan prepared by Lambert Architects with a revision date of September 15, 2004, and a grading and erosion control plan, and a utility plan prepared by Metro Land Surveying and Engineering with a date of August 23, 2004. Based upon our review and comments received at the staff review meeting,we would offer the following comments: 1. Site Plan • The area to the north is an existing parking lot for the Coborn's grocery store. The south edge of this lot is currently not curbed in anticipation of development of this parcel. The site plan shows the west curb line of the proposed site to line up with the existing west curb line on the adjacent site. Currently,there are "head-in" parking stalls along the north property line on the Coborn's site. The professional medical building site plan shows reconfiguring the parking on Coborn's site to allow two driveway accesses with parking in between. This layout will work but it will require cross access agreements and the re-striping of the Cobom's lot as part of this development. • The concrete curb and gutter at the northwest corner will continue along Coborn's south property line easterly to the proposed trash enclosure. There is existing concrete curb and gutter along the east side of the Coborn's lot. This existing curb and gutter is shown connecting into the proposed curb and gutter at the trash enclosure. • The proposed trash enclosure at the northeast corner of the site will require access from the Coborn's parking lot. There is also shown to be shared parking Phone: 763.635.1000 Fax:763.635.1090 www.ci.el k-river.mn.us Medical Professional Building/Phoenix Enterprises September 22,2004 Page 2 on the Coborn's site. A cross access agreement for parking and accessing the trash enclosure will be necessary. • The trash enclosure will need to be designed to not let water into it, but allow surface water to continue to flow to the existing catch basin. • The curb and gutter lines shown for the existing site to the west, the Valvoline Oil site, do not appear to be correct. The driveway appears to be actually located further south in line with the sewer and water services. This needs to be connected. • Sidewalk pedestrian ramps will need to be constructed at the access off of the service road in accordance with the City standard plate number 2004. 2. Grading and Erosion Control Plan • The grading and erosion control plan needs to be revised to reflect the changes in the revised site plan. • Catch Basin #1 located northwest of the main building entrance is shown to have a rim elevation of 950.00. The catch basin forms a low point in the north portion of the parking lot. If the catch basin were to become plugged,there is no overland overflow route that would direct drainage away from the building. The parking lot grade should be revised to provide an emergency overflow, which will protect the building from flooding should the storm sewer catch basis become blocked. • The trash enclosure location is proposed in the route of the storm water overflow from the Cobom's parking lot. Additionally,the trash enclosure is shown to be constructed on top of an existing storm sewer line. The trash enclosure needs to be relocated to provide access for maintenance to the storm sewer line, and grading needs to indicate that the emergency overflow from the Coborn's parking lot will be maintained. • A six-foot high retaining wall is shown at the southeast corner of the proposed building. A building permit and an engineered design for this retaining wall will be necessary. • Because the site will disturb more than one acre of land, an NPDES construction permit will be required. As part of that permit, a Storm Water Pollution Prevention Plan (SWPPP)will be required to be submitted and approved. The City has prepared a generic SWPPP which can be signed by the developer and utilized for the project. • Relative to erosion and sediment control, special attention needs to be focused on preventing silt from entering the existing ponding area to the south. A retaining wall surrounds the pond which will be make removing silt from the pond very difficult. If the site construction does discharge silt and other erosion to the pond,the owner of the medical professional building development will be held responsible to remove it. • Spot elevations shown on the grading plans are in the 800's and the contours shown are in the 900's. S:\PLAND?ING\Case Files\2004\CU 04-27 Phoenix Entp\Engineer's memo 9-22-04.doc Medical Professional Building/Phoenix Enterprises September 22,2004 Page 3 3. Utility Plan • Sanitary sewer and water service will be provided by existing six-inch sewer and water services. According to City Ordinance Section 78-159, a sampling manhole will be required on the sanitary sewer service. This manhole should be placed in the bituminous paved parking lot drive aisle for ease of access. • Catch Basin #2 is located along a ramp in a handicap loading area. The curb in this area will most likely be depressed to create the ramp and will not be tall enough to provide a curb opening on the catch basin casting. The grate needs to be selected carefully to provide for safe wheelchair crossings. Perhaps a different location for the catch basin could be found. • The plan shows the existing fire hydrant to be relocated into an island along side the main driveway entrance. If this re-location work requires any shutdown of the existing watermain service to other buildings in the area, it will need to be coordinated so as not to disrupt normal business operations. A valve needs to be added to the hydrant lead after relocation. If you have any questions regarding any of these comments, please call. Sincerely, Terry J. Maurer,P.E. City Engineer S:\PLANNING\Case Files\2004\CU 04-27 Phoenix Entp\Engineers memo 9-22-04.dcc Filename'. 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