4.3C SR 09-03-2013 City of
Elk - Request for Action
River O.
To Item Number
Mayor and City Council 4.3C
Agenda Section Meeting Date Prepared by
Consent September 3, 2013 Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit—Elk River Golf Club/Three Tina Allard, City Clerk
Rivers Community Foundation Reviewed by
Cal Portner, City Administrator
Action Requested
Approve by motion a special event permit to the Elk River Golf Club/Three Rivers Community
Foundation for Friday, September 27, 2013,with the following conditions:
1. Alcohol must be limited to an area that is fenced in with secured and controlled access.Age
verification is required and wrist band control is recommended.
2. The event planner is required to notify surrounding businesses, residents, and organizations. The
city will provide a template of the notice that must be distributed. The city will also provide a list
of the properties to be notified. The event planner must submit an affidavit that the notice was
distributed.
3. Inspection of the outside area by the Fire Department must take place prior to the event.
Applicant is responsible for contacting the fire marshal at 763.635.1110 to arrange for an
inspection after the tent and stage areas have been set up.
4. Event parking may not obstruct public roadways or render them unsafe for vehicle or pedestrian
traffic.
5. No electrical services shall be across any drive or walking surface.
6. All temporary signs shall receive a permit prior to display.
7. All applicable noise ordinances must be followed.
8. Applicant is responsible for any costs associated with police personnel.
Background/Discussion
The Elk River Golf Club/Three Rivers Community Foundation are requesting a special event permit for
a concert on Friday, September 27, 2013. The event is scheduled from 6:00 p.m. until 11:00 p.m. The
applicant expects between 700-1,000 spectators.
In addition to their own security,the applicant has contracted with the Police Department for two off-
duty officers to assist with security and traffic control. The applicant is aware they are responsible for all
costs associated with hiring officers.
Financial Impact
N/A
Attachments
■ Site map provided by applicant
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