6. HRSR 09-03-2013 Elk -�-� Request for Action
River
To Item Number
Economic Development Authority 6.
Agenda Section Meeting Date Prepared by
Item 6. September 3, 2013 Brian Beeman, Director of Economic
Development
Item Description Reviewed by
2014 HRA Budget and Resolution Establishing Jeremy Barnhart,Deputy Director Community
HRA Levy Operations&Development
Reviewed by
Tim Simon, Finance Director
Action Requested
Review and approve the 2014 HRA Budget and attached Resolution establishing the HRA Tax Levy for
collection in year 2014.
Background/Discussion
The Economic Development Division consists of two separate budgets including:
• Economic Development Authority
• Housing&Redevelopment Authority
The HRA reviewed in detail the performance measures,goals, and budget for 2014 in a special budget
workshop August 26, 2013.
Revenues
The budget proposes maintaining the general operating levy at 0.0144% of taxable market value in place
since 2008. The State caps an HRA operating levy at 0.0185%.
Revenues generated from the HRA tax levy for the 2014 budget are estimated based on a 2%increase in
taxable market value.
Other revenue sources include interest income. Total revenue budget is $244,650.
Expenditures
The proposed 2014 budget was developed with the goals and action steps outlined in the 2013-2016
Strategic Plan, the approved Downtown Plan, City Vision&Goals, and the branding implementation
plan.
Pt • E * ti Ir
INA1UREI
Major Changes
Direction from the workshop included the following changes:
Other Professional Services: The HRA eliminated the Historic Context Study in the amount of$20,000
and the Redevelopment Market Study of$20,000,both part of the priority projects established by the
Mississippi Connections Downtown Plan.
Contractual Services:At the August 26, 2013 HRA budget workshop,it was decided to reduce the grant
leverage funds for the SCDP from$200,000 to $50,000. This is the amount that CHMP suggested would
be sufficient. The HRA also decided to eliminate any funding for public art from the proposed$10,000.
Any non-spent funds remaining at the end of the year stay in the HRA fund for future housing and
redevelopment purposes/projects. If a non-budget item comes up in 2014 we can use the fund balance
and make a budget amendment.
As of June 30, 2013, the HRA has a cash balance of$849,513.
Financial Impact
The expenditure budget is $218,000.
Attachments
• Resolution Establishing the HRA Levy for Collection in Year 2014
• 2014 HRA Goals and Performance Measures (internal document used for budgeting process)
• Proposed 2014 Budget Detail Spreadsheet
• Proposed 2014 Budget Worksheet—Revenue&Expenditures
• 8/26/13 Workshop packet
6 sr HRA 2014 Budget Memo
RESOLUTION 13-02
A RESOLUTION OF THE ELK RIVER
HOUSING AND REVELOPMENT AUTHORITY
A RESOLUTION ESTABLISHING THE TAX LEVY FOR THE ELK RIVER
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF ELK RIVER, MINNESOTA
WHEREAS, Minnesota Statutes, Section 469.033, Subdivision 6, authorizes the Housing and
Redevelopment Authority to levy an amount not to exceed .01440 percent of the
taxable market value within the city to be used for housing and redevelopment
purposes; and,
WHEREAS, the Elk River Housing and Redevelopment Authority anticipates expenditures in
2014 for various housing and redevelopment activities;and,
NOW,THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority in
requests the City Council of the City of Elk River,levy a tax in the amount of.01440 percent of the
taxable market value of the city for the benefit of the Authority to be used as provided by Minnesota
Statutes.
Passed and adopted by the Elk River Housing and Redevelopment Authority this 3rd day of
September,2013.
Stewart Wilson, Chair
ATTEST:
Brian Beeman, HRA Executive Director
Department Performance Measures & Goals for 2014
Department: HRA
Completed by: Brian Beeman
Date: August 26, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Maximize Small Cities Dev.Grant by
rehabing at least 6 properties Pre Application 3
Distribute marketing materials to
promote SCDG by contact residents
who inhabit SCDG target area to 500-1000 brochures
rehab buildings through Small Cities
Dev.Grant by fall 2014
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
Create program for rehabilitation of Central Minnesota
downtown housing properties Mississippi Connections Priority Projects $50,350 Housing Partnership
Consultant
2014 BUDGET DETAIL SHEET
Dept: Housing&Redevelopment Authority
Acct. Explanation/Detail of Supplies or Services 2012 2013 BUDGET 2014 BUDGET 2015 BUDGET
No. Actual Detail I Total Detail I Total Detail I Total Comments:
PERSONAL SERVICES
4101 Regular Pay 51,230 54,350 56.450 59,900
Intern to assist housing consultant in providing information,
policy/GIS mapping,foreclosure/blight inventory,downtown
projects,research studies,code enforcement,Strategic Plan
4103 Part Time Pay 20,000 8,000 8,000 implementation,etc.60%$12,000 EDA/40%$8,000 HRA
4104 PERA 3,691 3,950 4,100 4,350
4105 FICA 2,908 4,600 3,500 3,700
4107 Medicare 690 1,100 800 850
4108 Insurance 7,163 7,450 9,000 9,450
4109 Workers Comp 316 350 400 400
TOTAL PERSONAL SERVICES 65,998 91,800 82,250 86,650
SUPPLIES
4201 Office Supplies
(shared with EDA)
TOTAL SUPPLIES
OTHER SERVICES&CHARGES
4304 Legal Fees 1,584 10,000 10,000 10,000
Misc. 10,000 10,000 10,000
4319 Other Professional Services 28,059 30,000 20,400 25,400
Historic Context Study Downtown Plan
This will tell us if,how big,and where hotel,banquet,fine
Redevelopment Market Study dining is needed.All in Downtown Plan
Downtown Plan implementation 30,000 20,000 25,000 Signage,speakers,flower pots,benches,etc.
Administrative fees&handling,CMHP will write and
Small Cities Development Grant 400 400 administer housing grants for city
4322 Postage 257 7,000 7,000 7,000 7,000 7,000 7,000
4331 Travel,Conferences&Schools
(shared with EDA)
4349 Advertising/Marketing 1,149 15,000 15,000 15,000
Housing programs _ 10,000 10,000 10,000
Downtown Marketing-brand plan 5,000 5,000 5,000
4359 Publishing 165 5,000 5,000 5,000
Brochures to blight areas/owners/rehab homes info to market
Housing Program(s)Printing 5,000 5.000 5,000 the SCDP grant
4361 Insurance 1,311 1,500 1,500 1,500
Insurance(open meeting law/Property in the open) 1,500 1,500 1,500
4389 Utilities 133
Water/electric-ERMU
4401 Building Repair&Maint 6,431
716&720 Main
4409 Contractual Services 27,672 50,000 50,000
Grant leverage funds 50,000 50,000 Small Cities Development Grant leverage funds
Current rate is$23 p/month to Sherburne County Auditor
4437 Taxes&Licenses 300 300
Solid Waste Fees Downtown Parking 300 300
TOTAL OTHER SERVICES&CHARGES 66,761 68,500 109,200 114,200
CAPITAL OUTLAY
4530 Improvement Project Contract 174,815
DEBT SERVICE
4601 Principal
4611 Interest _
TRANSFERS OUT _ 21,700 26,550 26,550
4720 Transfers 10%of Jeremy's salary split 40%$4,850 HRA&60%$7,250 E
4721 General Fund 15,000 18,200 23,050 23,050 Shared costs to EDA to pay for administrative.supplies,etc.
4735 Economic Development Authority(shared expenses) 3,500 3,500 3,500 3,500
TOTAL HOUSING&REDEVELOPMENT AUTHORITY 326,074 182,000 218,000 227,400
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Elk 0., REQUEST FOR ACTION
River
To ITEM NUMBER
Housing and Redevelopment Authority 3.
AGENDA SECTION MEETING DATE PREPARED BY
August 26, 2013 Brian Beeman, Director of Economic
Development
ITEM DESCRIPTION REVIEWED By
Discuss 2014 HRA Budget&Budget Goals for adoption at the Jeremy Barnhart,Deputy Director,
September 3 Regular HRA meeting. Community Operations and
Development Director
REVIEWED BY
ACTION REQUESTED
Information presented for discussion only. Action is to be taken at the September 3 HRA meeting.
BACKGROUND/DISCUSSION
As part of the budget process, staff envisions annual budget workshops going forward, to allow for
informal discussions regarding the goals and objectives,major projects, and other items influencing the
HRA budget.
To this end, staff has prepared a draft budget that attempts to address several of the goals outlined in the
strategic plan, downtown plan, the City's vision worksheet, and recent HRA discussion.
In order to meet the September budget adoption deadline,which is September 15,20013, the HRA will
need to approve the 2014 budget at the September 3 regular meeting.
Attachments
• HRA 2014 Budget Goals
• City Vision 2014
• 2013-2016 EDA/HRA Strategic Plan
• HRA 2014 Proposed Budget
• EDA Budget Worksheet
r ilEfEf U1
NATURE
Department Performance Measures & Goals for 2014
Department: HRA
Completed by: Brian Beeman
Date: August 26, 2013
Performance Measure 2012 Actual 2013 Estimated 2014 Projected
Maximize Small Cities Dev.Grant by
rehabing at least 6 properties Pre Application 3
Contact at least 3 businesses
identified in the market needs analysis 3
once study is completed
Contact Lions Park Apartments to
rehab building through Small Cities
Dev.Grant by fall 2014
Related Vision Statement Goal
Goal Objective(s) Resources Required Other Comments
HRA:Conduct historic context study
for blocks north of Hwy 10 Mississippi Connections Priority Projects $20,000.00 Consultant
Complete Market Needs Analysis
(Highly desireable business) Mississippi Connections Priority Projects $20,000.00 Consultant
Create program for rehabilitation of CMHP,SCDP leverage
downtown housing properties and Mississippi Connections Priority Projects $200,000.00 funds
commercial properties
Introduce public art;destinatino type City Vision Worksheet Beautification $10,000.00
amenity
2014 BUDGET DETAIL SHEET
Dept: Housing&Redevelopment Authority
Acct. Explanation/Detail of Supplies or Services 2012 2013 BUDGET 2014 BUDGET 2015 BUDGET
No. Actual Detail 1 Total Detail 1 Total Detail 1 Total Comments:
PERSONAL SERVICES
4101 Regular Pay 51,230 54,350 56,450 59,900
Intern to assist housing consultant in providing information,
policy/GIS mapping,foreclosure/blight inventory,downtown
projects,research studies,code enforcement,Strategic Plan
4103 Part Time Pay 20,000 8,000 8,000 implementation,etc.60%$12,000 EDA/40%$8,000 HRA
4104 PERA 3,691 3,950 4,100 4,350
4105 FICA 2,908 4,600 3,500 3,700
4107 Medicare 690 1,100 800 850
4108 Insurance 7,163 7,450 9,000 9,450
4109 Workers Comp 316 350 400 400
TOTAL PERSONAL SERVICES 65,998 91,800 82,250 86,650
SUPPLIES
4201 Office Supplies
(shared with EDA)
TOTAL SUPPLIES
OTHER SERVICES&CHARGES ,
4304 Legal Fees 1,584 10,000 10,000. -::10,000
Misc. 10,000 10,000 10,000
4319 Other Professional Services 28,059 30,000. 60,400 25,400
Historic Context Study 20,000 Downtown Plan
This will tell us if,how big,and where hotel,banquet,fine
Redevelopment Market Study 20,000 dining is needed.All in Downtown Plan
Downtown Plan implementation 30,000 20,000 25,000 Signage,speakers,flower pots,benches,etc.
Administrative fees&handling,CMHP will write and
Small Cities Development Grant 400 400 administer housing grants for city
4322 Postage 257 7,000 7,000 7,000 7,000. 7,000 7,000
4331 Travel,Conferences&Schools
(shared with EDA)
4349 Advertising/Marketing 1,149 15,000 15,000 -,15,000
Housing programs 10,000 10,000 10,000
Downtown Marketing-brand plan 5,000 5,000 5,000
4359 Publishing 165 5,000 '5,000 5,000
Brochures to blight areas/owners/rehab homes info to market
Housing Program(s)Printing 5,000 5,000 5,000 the SCDP grant
4361 Insurance 1,311 1 500 1,500 1;500
Insurance(open meeting law/Property in the open) 1,500 1,500 1,500
4389 Utilities 133
Water/electric-ERMU
4401 Building Repair&Maint 6,431
716&720 Main
4409 Contractual Services 27,672 210000 50,000
Grant leverage funds 200,000 50,000 Small Cities Development Grant leverage funds
City Vision:Beutification,Introduction Public Art,destination
Public Art 10,000 type amenity
Current rate is$23 p/month to Sherbume County Auditor
4437 Taxes&Licenses 300 300
Solid Waste Fees Downtown Parking 300 300
TOTAL OTHER SERVICES&CHARGES 66,761 68,500 309,200 114,200
CAPITAL OUTLAY
4530 Improvement Project Contract 174,815
DEBT SERVICE
4601 Principal
4611 Interest
TRANSFERS OUT 21,700 26,550 26,550
4720 Transfers 10%of Jeremy's salary split 40%$4,850 HRA&60%$7,250 E
4721 General Fund 15,000 18,200 23,050 23,050 Shared costs to EDA to pay for administrative,supplies,etc.
4735 Economic Development Authority(shared expenses) 3,500 3,500 3,500 3,500
TOTAL HOUSING&REDEVELOPMENT AUTHORITY 326,074 182,000. 418,000 227,400